Professional Assistant Blog

SEPTEMBER 27, 2007

Home About Me Advertise 7 Steps to Improve Your Filing System By The Professional Assistant on Thursday, September 27, 2007 Filed Under: Organize , Productivity A re you having trouble with your filing system? Dont know how to organize yourself and things are starting to pile up?

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On The Job

MARCH 11, 2019

I've known people in my life who are so into cleanliness and order that you could eat off their garage floor, surrounded by gardening tools that stand at attention like little soldiers. I once created a file called 'active useful documents' and then never looked in it again," Rubin writes. Do you need more than one? Get rid of them.

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Tips From T. Marie

JUNE 26, 2018

With more of us enjoying job flexibility today, and with the probability of up to 58% of workers expected to be independent contractors by 2027 , if you’re not using your smartphone for more than texting, calls and email you should be. Here are 13 ways to turn that smartphone into a valuable business tool. Scan and Fax Email.

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Eco-Office Gals

SEPTEMBER 4, 2013

Beyond that expense you’ll also save money on not buying printers, copiers, fax machines (and fax lines) and a boatload of toner. It’s important to note, though, that when your office does go paperless you will have to find someplace to store your files. Some companies set up elaborate internal servers on site.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  I asked my friends to share their favorite planning tool.  What is your favorite planning/calendar tool and why?   If you use it, it is the right tool for you.

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Stephanie LH Calahan

JANUARY 6, 2010

So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems. CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! CREATE your PC filing system. ORGANIZE your Inbox.

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Stephanie LH Calahan

SEPTEMBER 8, 2010

Work With Stephanie « Favorite Planning/Calendar Tool - Readers Speak Out | Main | Can You Define Social Media Clutter? Check out this great tool   If you are on Twitter, then I encourage you to consider this tool.  on using lists in social media, Formulalists found me and told me about their cool tool. 

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Professional Assistant Blog

DECEMBER 3, 2007

Home About Me Advertise Falling Behind on Your Follow-Ups? By The Professional Assistant on Monday, December 03, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your follow-ups? Do you want to improve the efficiency of following up with clients? It was a life saver!

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Page Personnel

AUGUST 26, 2022

Time management skills A person who doesn't manage their time properly will be overwhelmed by the amount of work that piles up. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork. An office manager is responsible for overseeing every aspect of an office.

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Professional Assistant Blog

OCTOBER 17, 2008

Home About Me Advertise Elevator Etiquette 101: Going Up? By The Professional Assistant on Friday, October 17, 2008 Filed Under: Travel Y ou’re standing in the elevator and everyone is crammed like a can of sardines. This, of course, can be a nightmare, since you could be walking up many flights.

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Professional Assistant Blog

FEBRUARY 11, 2008

Home About Me Advertise Co-Workers Not Cleaning Up After Themselves? By The Professional Assistant on Monday, February 11, 2008 Filed Under: Organize , Productivity D o you find that staff members leave their garbage around the kitchen area? Do you get annoyed that you are always the one that has to clean up after them?

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Professional Assistant Blog

OCTOBER 10, 2008

Home About Me Advertise Power Up Your PowerPoint With Templates! By The Professional Assistant on Friday, October 10, 2008 Filed Under: MS-PowerPoint D o you want to change the way your Microsoft PowerPoint templates look? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Stephanie LH Calahan

FEBRUARY 22, 2010

The Most Productive Lunch - Weigh in Your Thoughts » Mon Motivation - Build up your courage to take action!   Build up your courage!  Comments Mon Motivation - Build up your courage to take action!   Build up your courage!  Work With Stephanie « So, How Are Your Resolutions Going?

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Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

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Stephanie LH Calahan

FEBRUARY 3, 2010

  Read on to learn how to clean up your Facebook stream -- getting rid of the games, while still seeing the funny/engaging things your friends talk about. Clearing up your Facebook stream is quite simple.   The hide command will pick up everyone playing that particular game and hid the game activity.   2. . 

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Productivity Bits

JANUARY 26, 2016

Servers, printers, fax machines, and filing cabinets all have their proper place. This will improve the flow of foot traffic within the office, and it will also give employees the opportunity to get up and stretch their legs. Everyone is going to get up to leave for lunch around the same time. Thank you for subscribing!

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Stephanie LH Calahan

MAY 13, 2011

  I like to share various tools that help to make you more productive. We started by asking this question: What tech tools (office machine, gadget, hardware, software or online tools) could you not live without, why and where can we find it?  Do You Have A Pain In Your Back-up?   OK! 

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Stephanie LH Calahan

OCTOBER 10, 2012

Yesterday I shared the secret tool that helps my business grow and keeps me connected to important followups. As a result, I received an overwhelming amount of questions from people asking me what CRM (Customer/Client Relationship Management) tool I use and how to pick one. Things to Consider When Picking a CRM.   (e.g.

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Stephanie LH Calahan

DECEMBER 27, 2010

Work With Stephanie « Handbook for Life: 52 Tips for Happiness and Productivity | Main | Tips to Go Almost Paperless » Save Time Doing Simple Things that ADD UP to Major Time Savers There are a number of simple things that you can tweak to give you loads of extra time in your day, week, month and even year. 

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Professional Assistant Blog

NOVEMBER 20, 2009

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? I'm going to try this.

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Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? Then a new person comes in, taking over the work and wonders why they cant find the old file.

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Professional Assistant Blog

NOVEMBER 18, 2009

Home About Me Advertise Increasing Microsoft Excel 2007s Formula Bar Size By The Professional Assistant on Wednesday, November 18, 2009 Filed Under: MS-Excel , Productivity D o you find that trying to either write or fix formulas in Microsoft Excel can be a pain? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JULY 24, 2008

Home About Me Advertise Prioritization: A Colorful Outlook By The Professional Assistant on Thursday, July 24, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you receive quite a bit of e-mail in your Inbox each day, but have trouble prioritizing them? Then I have my faxes set up as green.

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Professional Assistant Blog

SEPTEMBER 23, 2008

By The Professional Assistant on Tuesday, September 23, 2008 Filed Under: Prioritize , Productivity D o you need extra help with your workload ? Do you feel overwhelmed by the number of tasks that keep getting piled on your desk like a never ending mountain of files? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

AUGUST 13, 2008

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

OCTOBER 7, 2009

By The Professional Assistant on Wednesday, October 07, 2009 Filed Under: Organize , Productivity D o you have too many applications open on your computer? You actually end up thinking that you are working harder, yet you are reducing your productivity by about 30%. Then I would open up the applications associated with the next task.

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Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Visit Travel Zoo for the most up-to-date best deals you can find on the internet. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

SEPTEMBER 4, 2008

Home About Me Advertise Labelling The Features In Microsoft Word By The Professional Assistant on Thursday, September 04, 2008 Filed Under: MS-Word , Productivity D o you create letters or labels in Microsoft Word ? I’ve searched Google and they say to use the drawing tool. I can’t seem to find that either!

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Professional Assistant Blog

OCTOBER 8, 2009

Home About Me Advertise Dealing With Unreasonable Requests By The Professional Assistant on Thursday, October 08, 2009 Filed Under: Organize , Prioritize , Productivity Y ou receive an e-mail , among the many others that you receive each and every day. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

NOVEMBER 19, 2007

Home About Me Advertise Most Irritating Habits of Co-Workers By The Professional Assistant on Monday, November 19, 2007 Filed Under: Productivity D o you find yourself among co-workers that are not respectful of your privacy? Do they end up talking loud on the phone while you are trying to do some work?

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Professional Assistant Blog

JANUARY 28, 2008

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Do you have a big project coming up and want to show your boss that you can handle this type of task ?

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Professional Assistant Blog

DECEMBER 13, 2007

Home About Me Advertise 4 Easy Steps to Finding Old E-mails By The Professional Assistant on Thursday, December 13, 2007 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you have trouble sifting through hundreds or even thousands of e-mails ? If it isnt, click on it and a new toolbar will pop up.

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Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Now put yourself in that persons shoes. Imagine that you were on the receiving end of the conversation.

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Professional Assistant Blog

JULY 14, 2009

Home About Me Advertise "Checking In" to a Better Flight By The Professional Assistant on Tuesday, July 14, 2009 Filed Under: Meetings , Productivity , Research , Travel Y ou get an urgent e-mail from your boss asking you to book a flight and hotel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

FEBRUARY 12, 2008

Home About Me Advertise Resizing Pictures in Microsoft Word By The Professional Assistant on Tuesday, February 12, 2008 Filed Under: MS-Word Y our boss comes up to you and asks you to take a look at an e-mail that he/she just sent you. You notice that there is a picture within the file and your boss asks you to resize it.

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

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