Professional Assistant Blog

OCTOBER 6, 2009

Home About Me Advertise Finding The Best Travel Deals - Online! By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Visit Travel Zoo for the most up-to-date best deals you can find on the internet.

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Travel 2008 Google Docs Cubicle 100

C-Suite Assistants

FEBRUARY 7, 2022

As a company Founder or CEO, you may be looking for an executive assistant to schedule meetings, organize business trips, as well as manage many aspects of your personal life. They are involved in every aspect of the person’s life and business, managing every detail. An EA/PA manages the executive’s entire life.

Payroll 74

Payroll Lifestyle Gifts Calendars 74

Practically Perfect PA

SEPTEMBER 5, 2012

I use my iPhone every day and I’ve found there are loads of apps which are really helpful for assistants and their managers, most of which probably have either an iPhone or an iPad. Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

SEPTEMBER 5, 2012

I use my iPhone every day and I’ve found there are loads of apps which are really helpful for assistants and their managers, most of which probably have either an iPhone or an iPad. Here are a few of my favourites: Travel. This app is slightly more expensive but worth paying for if your manager travels a lot.

Restaurants 100

Restaurants Travel Phones Calendars 100

Practically Perfect PA

DECEMBER 13, 2013

Assistants can also recommend all of the apps to their manager. Here are some of my favourites: Great Apps: Travel. This app is slightly expensive but worth paying for if your manager travels a lot. You can set it for your current location or receive alerts from places you are planning to travel too.

Restaurants 100

Restaurants Travel Expenses Phones 100

Stephanie LH Calahan

NOVEMBER 1, 2013

When I travel, I take my laptop and Kindle Fire. I let my peeps know where I am (and the time. other gigs or events - once I was the emcee at an event, there for three days with a speaking slot at the end and I did two other speaking gigs. more people virtually than I did at the event.   Keeping It Simple.

Time Zones 100

Time Zones 2003 Lifestyle Dropbox 100

Practically Perfect PA

APRIL 30, 2014

One of the reasons I became a Virtual Assistant was the flexibility to allow me to travel for longer periods of time, I now have the freedom of being able take my laptop and work from any location around the world. This may sound obvious but check time zones before you go to ensure you operate as you would from home.

Holidays 100

Holidays Time Zones Equipment Email 100

Laughing all the Way to Work

SEPTEMBER 17, 2010

I arrange quite a few events and have realized the importance of reading and reviewing the contracts carefully, highlighting key dates. I had an event for November 7th and the contract was signed, sealed and delivered, but then I noticed the hotel had put the wrong date on the contract. What are the dates you can cancel by?

Time Zones 100

Time Zones IAAP Negotiating International 100

Laughing all the Way to Work

JANUARY 15, 2010

If someone puts in a "birthday" or a "pick up the dry cleaning" reminder in their calendar as an all-day event, to those who are using the Scheduler, it will look like the person is busy for the day and in reality they may have the day open. I put travel in red and action reminders in yellow, but that is our own system and it works for us.

Calendars 100

Calendars IAAP Time Zones 2010 100

Laughing all the Way to Work

FEBRUARY 14, 2009

Another time I wanted to try a career in the travel business. I have become familiar with time zones, airport codes and international holidays to avoid. I have seen some contracts for event planners and it seems like a lucrative career to get into. You couldnt survive if you werent. 23, 1 p.m.

Time Zones 100

Time Zones IAAP Holidays International 100

Laughing all the Way to Work

APRIL 22, 2009

I am speaking this morning at an administrative event so looking forward to meeting some new assistants. The one good thing about speaking at an event where nobody knows me is, they have no idea whether my hair is supposed to be this dark. Some good advice to pass along: Never colour your hair the night before an event.

Administrative Professionals 100

Administrative Professionals Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

JULY 12, 2010

Holgate is the Executive Assistant to the President, she also reports to the Director of Human Resources and manages a staff of four. Lynn has organized strategic events such as the companys internal trade show, all-hands meetings, the annual awards banquet, internal events and leadership off-site meetings. " Warning!

2010 100

2010 Interviewing Time Zones IAAP 100

Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Home About Me Advertise Overlapping Calendars In Microsoft Outlook?

Microsoft Outlook 100

Microsoft Outlook Calendars 2007 2008 100

Laughing all the Way to Work

FEBRUARY 7, 2010

I thought I would pass this tip along in the event you find yourself wishing you could take your words back. Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. They said it works with most phone services. " Warning! 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 Meeting Minutes 100

Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? This has become a great tool for me, since I have to make reservations on a regular basis for my managers. Do you feel that you could be doing this faster?

Restaurants 100

Restaurants 2008 Cubicle Google Docs 100

Laughing all the Way to Work

JULY 9, 2010

By using the template I was able to accomplish everything with enough time to change, touch up my make up and hair and then off to the next event. Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. " Warning! 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Holidays International 100

Professional Assistant Blog

OCTOBER 7, 2009

One piece of advise that I give myself on a regular basis so that I dont feel overwhelmed is to break your tasks down into manageable chunks. Until next time, Take care - of your clutter! Then I would open up the applications associated with the next task. Whats next?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

MARCH 20, 2008

Event Planning: Event planning is a big industry that looks for people who are skilled in planning big events without a hitch. What better candidate to take on that role as a career, than the assistant who regularly plans events from small meetings to large conferences.

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information.

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PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

AUGUST 13, 2008

This should help your manager as well. Until next time, T ake care - of your clutter! You can do this by clicking View, Arrange By, Current View, Events. Outlook now will install the selected items that you chose. Check your calendar to see that everything as populated.

Microsoft Outlook 100

Microsoft Outlook Holidays 2008 Calendars 100

Professional Assistant Blog

OCTOBER 31, 2008

This has been a tradition in our office for quite some time now, where people would decorate the office, dress up in funky costumes and bring baked treats for everyone. Luckily, in my office, we dress in casual clothes all of the time and we do have a corporate policy of being able to dress up in a costume for this event.

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

FEBRUARY 29, 2008

Finding the right tools to manage your business can be time consuming. Virtual Assistant Manager is a website that I recently stumbled upon which helps you and/or your organization thrive in this type of environment. Easily recording the time spent on each task.

2008 100

2008 Cubicle Google Docs 2007 100

Laughing all the Way to Work

APRIL 8, 2009

Have you ever been at an event that isnt well organized? He then proceeded to tell me about a previous event he was at where there was no organization. . Confessions of a Micro-Manager ► September (3) The Advertising Game Atlanta, Georgia: The City that Smiles We live in an Acronym Happy World. " Warning!

Administrative Professionals 100

Administrative Professionals Time Zones IAAP 2009 100

Professional Assistant Blog

OCTOBER 29, 2008

as your client relationship manager (CRM)? Home About Me Advertise Free ACT! CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! If you’re looking to purchase ACT! I am sure that this will beef up your productivity with the system. Whats next?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. I recently ran into this problem as well.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

MARCH 26, 2008

To combat these problems, here are some tips you can follow: Boredom: Ask your manager or fellow colleagues to see if they need help with anything. If others want to waste their time, so be it. Youre there to get paid and get that promotion or raise, so make yourself and your manager proud. Send me your comments!

Gossip 100

Gossip 2008 Google Docs Cubicle 100

Productivityist

JUNE 19, 2013

With all of the traveling back and forth lately, I''ve noticed a downturn in my productivity. These are days that I place on either side of my travels that -- regardless of whether they are usually heavy-lifting days or not -- become light-lifting days. The reason behind this is so that I can prepare and return properly from travel.

Travel 40

Travel Time Zones AT&T Stress 40

Professional Assistant Blog

AUGUST 29, 2008

Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Move all of the other tasks to the next day or time that you can tackle them. Next, add a time frame to each task.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle Google Docs 100

Professional Assistant Blog

OCTOBER 31, 2007

If they prompt you to get it done right away (if this is not your immediate supervisor), make sure to let your manager know. They are there to help, since they are managing you. If you feel that your manager thinks of you this way, talk to them about it, but in a professional manner. Dont feel that you are not doing your job.

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

OCTOBER 18, 2008

Networking at a conference does little good if you never speak with the person after the event. If you meet someone at an Administrative Assistant conference, for example, make sure to follow up with that contact within a week or two after the event. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!"

Networking 100

Networking Time Zones IAAP International 100

Laughing all the Way to Work

OCTOBER 11, 2009

I find that generally administrative assistants are good in a lot of different areas and are in a unique position of being in a close working relationship with management that could open doors to new work experiences and better overall job satisfaction. ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!"

Time Zones 100

Time Zones IAAP 2009 International 100

Professional Assistant Blog

JANUARY 29, 2008

Since I help out a staff of 30, which includes 6 managers, I constantly am away from my desk doing different tasks such as going to the printer on the other side of the office or bringing rush items to the mail room. Are you the type of person that needs to run between your desk and other places on a regular basis? I am one of these people.

Filing 100

Filing 2008 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 29, 2007

Hotel managers and catering companies are also getting rave reviews about good branding quality. Some even drink way too much - 2 cups of regular strength coffee is enough. This is actually good for your heart and has many health benefits as well. Upscale coffee brands are becoming the norm in many offices across the world.

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2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 30, 2008

You can even register your cell phone and your managers cell phone as well. Starting September 30, 2008 , you can register all of your numbers with them. This will help cut down on the annoyances for good. Imagine how happy he/she will be when you tell them this.

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Fax 2008 Cubicle Google Docs 100

Professional Assistant Blog

FEBRUARY 7, 2008

This happens to me from time to time. Since I am an administrative assistant for 30 staff, which includes 6 managers, it can get a little hectic at times. Imagine at times that you are bored out of your mind, going around to other staff members asking for work. Think of ways you can help manage the workload.

2008 100

2008 Cubicle Microsoft Outlook Google Docs 100

Professional Assistant Blog

FEBRUARY 13, 2008

This happens to me quite often, since I help about 30 people, including 6 managers. Its either dead quiet or everyone needs you all at the same time. By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem?

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JANUARY 21, 2008

If all else fails, get a supervisor or manager involved. Until next time, Take care - of your clutter! This will help each person think rationally, since when you are upset, you think with your emotions and might say something you regret. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

2008 100

2008 Google Docs Cubicle 2007 100