Ian's Messy Desk

MAY 18, 2010

Home About Contact Me Links Sitemap 5 Productivity Boosters for the Afternoon Slump Posted by Ian McKenzie Written on May 18, 2010 If youre new here, you may want to subscribe to my RSS feed. Schedule tasks appropriately – After lunch is not the best time to read the long, lulling policy eport. Thanks for visiting!

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Professional Assistant Blog

FEBRUARY 19, 2008

Home About Me Advertise Adhering to the "Open Door" Policy By The Professional Assistant on Tuesday, February 19, 2008 Filed Under: Meetings , Prioritize I n my last job, I had my own office. Just remember, if your company has an “open door” policy, please adhere to it.

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Ian's Messy Desk

NOVEMBER 10, 2010

name, address, phone number) will be used. Refuse to give out personal information on the phone, through the mail or over the internet unless you have initiated the contact or you know who you’re communicating with. Zen to Done Productivity eBook Increase your AdSense Earnings Thesis Demo Site — See the Thesis Theme in action!

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Ian's Messy Desk

JULY 6, 2010

Phone ringing? When I’m doing important work, I also switch off my phone. Zen to Done Productivity eBook Increase your AdSense Earnings Thesis Demo Site — See the Thesis Theme in action! Or defer it to a later period. 12 – Block out distractions. What’s distracting you in your work? Instant messages?

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Ian's Messy Desk

MAY 28, 2010

Test you telephone skills with this simple quiz: How quickly should you pick up a ringing phone? Answers Answer a ringing phone by the third ring. If your phone system shows internal vs. external calls, alter your greeting appropriately. What should you say when answering? When is the best time to call someone? and 9:00 p.m.

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Ian's Messy Desk

MAY 25, 2010

Remove everything else - pens, stapler, toys, gadgets, phone, monitor, etc. Related articles by Zemanta Organizing Your Desk for Increased Productivity (organizedfamilies.com) Put Things in Their Place to Get Organized (ismckenzie.com) How Do You Keep Your Desk Clutter-free? Dust and polish - give your desktop a cleaning.

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Professional Assistant Blog

OCTOBER 31, 2008

Home About Me Advertise Tips for Office Costumes at Halloween By The Professional Assistant on Friday, October 31, 2008 Filed Under: Productivity H appy Halloween everyone! Luckily, in my office, we dress in casual clothes all of the time and we do have a corporate policy of being able to dress up in a costume for this event.

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Ian's Messy Desk

JUNE 9, 2010

If you have an open-door policy, place your back to the entrance, or face away from your cubicle entry to indicate your unavailability. When placing calls, respect the time of other employees by immediately asking if you have phoned at a convenient time or should call back later. Keep the office door closed.

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Ian's Messy Desk

JUNE 18, 2010

The signature automatically displays at the end of every message and typically contains contact information such as your full name, department, web page, and phone/fax numbers. Zen to Done Productivity eBook Increase your AdSense Earnings Thesis Demo Site — See the Thesis Theme in action! Comments No comments yet.

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Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ? There are two ways of backing up your e-mails.

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Ian's Messy Desk

MAY 19, 2010

Don’t answer the phone or e-mail. Zen to Done Productivity eBook Increase your AdSense Earnings Thesis Demo Site — See the Thesis Theme in action! When it isn’t, explain the impact changing your schedule carries for other assignments. That explanation encourages better planning the next time. Use that time to catch up on work.

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Ian's Messy Desk

OCTOBER 20, 2010

Think you can successfully study the details of a report while talking on the phone and reading your horoscope? So hang up the phone, find a quiet place and focus. Zen to Done Productivity eBook Increase your AdSense Earnings Thesis Demo Site — See the Thesis Theme in action! Stay organized.

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Professional Assistant Blog

NOVEMBER 1, 2007

Home About Me Advertise Cubicle Etiquette 101 By The Professional Assistant on Thursday, November 01, 2007 Filed Under: Office Gossip , Productivity D o you find that your colleagues are hovering around you when youre on the phone? If you need to talk on the phone, make sure that you keep your voice to a lower volume.

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Ian's Messy Desk

JUNE 2, 2010

Then, you’re back in the office after a long unplanned break: the message light on the phone is blinking; both your e-mail and hard-copy in-boxes are overflowing; last week’s next actions are now overdue; you staff and my manager all want a piece of you; and you just want to go home a crawl back into bed.

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Professional Assistant Blog

FEBRUARY 20, 2008

Your company may have a policy on how they want you to address people in external business e-mail. Your company may have a strict policy on what they want you to include in the signature line and what it should look like, but generally you would include your name, title, company name and address, telephone and fax number. Who are you?

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The Marq

JANUARY 14, 2010

I’ve tried a number of alternates to this on my PDAs of the past and phones, even on the CLIQ. None are as easy to use as any Olympus-brand voice recorder with a handful of (no pun intended) ergonomically-placed tactile keys. I’ve used it enough times to know where all the buttons are and how to work them.

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Ian's Messy Desk

OCTOBER 22, 2010

I believe Tony Robbins said that the art of communicating a “word&# or “meaning&# to another human, consists of 3 parts: The written word: 17% – Tone of voice: 34% – Body language: 49% This means an email is very inefficient (17%), while talking on the phone is worth 51% (17+34). That is worth a whopping 100%.

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Ian's Messy Desk

SEPTEMBER 29, 2010

Make all your outgoing phone calls at the same time. 5) Plan your phone calls Time spent on a phone call can easily get out of hand if you don’t have a plan in place. If you’re not eating properly, or your muscles are tight from too much time in one position, or your stress level is rising, your productivity will decrease.

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Ian's Messy Desk

JUNE 16, 2010

Make all your outgoing phone calls at the same time; organize your errands into a single run; reply to e-mail; etc. Zen to Done Productivity eBook Increase your AdSense Earnings Thesis Demo Site — See the Thesis Theme in action! A load of time is lost in the starting, stopping and changing of different levels or types of activity.

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Ian's Messy Desk

JULY 28, 2010

Get a single notebook and use it to record notes, phone numbers, web addresses, ideas, to-dos, etc. Create a list or binder of regularly referenced material, such as phone numbers, and keep it accessible in a desk drawer. To be more productive, allocate 15 minutes each week. Schedule filing time at least once per week.

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Ian's Messy Desk

JUNE 1, 2010

They feel helpless, hopeless, cynical and resentful, resulting in lowered productivity and creativity. While breaks may seem like wasted time, the rest will ultimately improve your mood, give you more energy and increase your productivity. Burnout leads to a loss of motivation and interest in a job they once enjoyed.

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