All Things Admin

JUNE 23, 2021

Every office needs different systems to run smoothly, but most administrative professionals will require most or all of the systems in this core group: Time and task management. Review calendars and compile date and time options. Review calendars and compile date and time options. Travel planning. Project management.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

The Office Professionals Place

FEBRUARY 2, 2010

How to deal with it: If you keep your bosses calendar, you can ask him ahead of time if he needs anything in particular for the meeting or if you know the agenda you can suggest information your boss can take to the meeting and have it prepared. Opposed/resistant to the professional development of their employees.

Filing 100

Filing 2010 2006 AT&T 100

Laughing all the Way to Work

AUGUST 1, 2010

I know we are probably stuck with the current system of trying to remember log-in names and passwords, but thankfully at work if you do forget your password the administrator can re-set it, and then you have the option of changing it again. I keep mine in an encrypted Word file on my computer. Back to the drawing board. Works so far!

Time Zones 100

Time Zones 2010 IAAP Filing 100

Laughing all the Way to Work

DECEMBER 19, 2009

Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. When a meeting is finalized, I put the scheduling sheet in a completed file. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

The Office Professionals Place

JULY 16, 2010

Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity. For more formal training, take a class or workshop. Self teaching is easy via the internet.

Stress 100

Stress 2010 Filing Resume 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. Be professional on the phone and greet people who come calling, but not everyone needs to get in to see the boss. Be one step ahead of your boss. Be protective of your boss’s time. Dealing in real time.

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

I use hanging file folders labelled from January through to December. Every afternoon before I leave for the day, I go through the hanging file for that month to see if there is anything I need to bring forward for the next day. A tip she passed along had to do with the bring-forward system and has been a great tool for me.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

OCTOBER 10, 2008

If that is not happening, schedule yourself in their calendar. Keep up to date on their calendar and look ahead to see what is coming up and what your boss might need to prepare for that. Put reminders in their Tasks or Calendar of anything you know is coming up with enough lead time so they will have time to complete it.

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

AUGUST 13, 2010

This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. You can also attach a file from Word, Excel or PowerPoint or a business card from your Contacts if it is someone you need to remember to call and want that information available.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. If you open the contact card you will see in the first section File As.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 5, 2009

If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Dealing in real time.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

JULY 26, 2009

Or if you want to attach a file, choose Attach File. Posted by Patricia Robb at 11:42 AM Labels: Administrative Assistant , administrative professional , computer problems , frustration on the job , problem solving Reactions: 3comments: Jennifer said. On the right, make sure Attachments is clicked. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

DECEMBER 12, 2009

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

JUNE 23, 2009

Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept. Try it, you may like it. 5, 2010 at 12 p.m. Dealing in real time.

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

Laughing all the Way to Work

AUGUST 29, 2009

If there are any deadlines or appointments, put them in your boss’s calendar or task list with appropriate reminders. Get any files they may need as a result of the e-mail correspondence. Going through some major organizing and filing here at our office and this is another 'a propos' topic that hits home.

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

JANUARY 13, 2009

In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. Normally, I put something about needing to get my filing system up to date, but I think I may have missed the point when I have done that. I use a place based in Toronto called Last Minute Training.

Time Zones 100

Time Zones IAAP 2009 International 100

All Things Admin

AUGUST 3, 2022

Every administrative professional needs a procedures manual. You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook. TEMPLATE – Annual Planning Calendar. Procedures are documented processes that explain exactly how to complete a task. PROCEDURE – State Sales Tax Processing.

Administrative Professionals 80

Administrative Professionals Dropbox Mentoring Forms 80

Laughing all the Way to Work

OCTOBER 11, 2009

If you approach your boss in a professional manner with the problems clearly set out and possible solutions, it will come across much better. Posted by Patricia Robb at 2:09 PM Labels: Administrative Assistant , administrative professional , job description , that is not my job Reactions: 3comments: The Jackal said.

Time Zones 100

Time Zones IAAP 2009 International 100

All Things Admin

JULY 27, 2022

Check/review calendars for today: (executive’s name). Check tickler files. You can — just as long as you include this complete blurb with it: Julie Perrine, CAP-OM, is the founder and CEO of All Things Admin, providing training, mentoring and resources for administrative professionals worldwide. Log into PC.

Mentoring 98

Mentoring Administrative Professionals Travel 2022 98

All Things Admin

JANUARY 24, 2022

I needed to change, so I sought out books and training on email management. Even if you can get exceptions to the storage cap, it’s more efficient to save important emails to a shared network folder with your other project files. Outlook has a file extension called.msg just like Word has.doc or Excel has.xls. Set Up Rules.

Calendars 98

Calendars Microsoft Outlook Email Filing 98

Laughing all the Way to Work

JANUARY 24, 2009

This article is extremely well written, and I have already printed a hardcopy, which I am going to add to my file. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? Training On-line 10 Things = Frustration "Mom, I'm sick!"

Time Zones 100

Time Zones IAAP 2009 International 100

Office Dynamics

APRIL 10, 2012

More than ever before, Microsoft ® Outlook ® is designed to manage your entire workflow, from calendars to tasks to emails and more! Tricks on how to send notes to a contact or an email to your calendar. Ways to organize your files with flags, colors, categories, emails and alerts. Real at-a-glance calendaring.

2010 100

2010 Administrative Professionals Calendars Phones 100

Office Dynamics

DECEMBER 9, 2016

Paper and Digital Files. Filing – paper and digital. Process your emails OUT of your inbox and into a TASK or CALENDAR appointment so you get them into your system for follow up, tracking, and completion. When we launched All Things Admin in 2009, we asked every person who visited our website – what are your top two challenges?

Travel 100

Travel Filing Forms Skills 100

Laughing all the Way to Work

AUGUST 10, 2010

Ctrl + Home moves the cursor to the beginning of the open file or document and Ctrl + End moves the cursor to the end of the open file or document, but if you are in the middle of a document and want to select everything from there down, press Ctrl + Shift + End or if you want to select everything from there up, press Ctrl + Shift + Home.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Office Dynamics

DECEMBER 18, 2015

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly. Setup Your Digital Filing Cabinet.

Filing 100

Filing Calendars Mentoring Dropbox 100