Professional Assistant Blog

NOVEMBER 20, 2009

Posted on 21 November, 2009 10:51 PM Anonymous If you send an iCalendar as a follow up to a meeting request, do you have the option of updating your calendar or is it just for passing on updated information (or as you suggested possibly adding an agenda)? Thanks, Richard Posted on 4 January, 2010 11:32 AM soruba Thanks for the information.

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Professional Assistant Blog

JULY 14, 2009

They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. Some of you might already know the answer to this, but I thought that Id give the information here anyways, since I was stumped in the beginning as well. You scratch your head and wonder how this can be done.

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Professional Assistant Blog

NOVEMBER 18, 2009

How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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Professional Assistant Blog

OCTOBER 27, 2008

People have been asking me questions from time to time and I try to respond as quickly as I can to all of them. There are over 200 articles of information so far and growing. If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc.,

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Professional Assistant Blog

NOVEMBER 30, 2007

Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail? For more information, visit www.reditag.com. If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?"

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Professional Assistant Blog

NOVEMBER 19, 2009

Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? Until next time, Take care - of your clutter! Post from: Administrative Assistant Tips 2comments for this post soruba Very informative.

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Professional Assistant Blog

OCTOBER 15, 2008

Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information. Also, keep in mind that you don’t want anyone to alter the information in your report. This will enable you to create a PDF-like file where no one can manipulate information.

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Professional Assistant Blog

FEBRUARY 15, 2008

By The Professional Assistant on Friday, February 15, 2008 Filed Under: Meetings , Organize , Productivity Y our boss comes to your cubicle and asks you to make 10 copies of 5 different sets of publications. The copier will then scan in all of the information in the order that you want it in. Not Sure What To Do?

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Professional Assistant Blog

OCTOBER 8, 2009

If its your boss thats asking for this information, make sure to read the e-mail right away. The "Broken Record" Approach The best way to combat this is using the "broken record" approach. Keep telling the person that you will get to it as soon as possible. Everyone else falls into the queue afterwards.

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Professional Assistant Blog

SEPTEMBER 22, 2008

You can make the reservation directly through this site and the information gets forwarded over to the restaurant itself. You pick the date, time and number of people attending. It even gives you options of times before and after, just in case there are no availabilities during the time that you specified.

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Professional Assistant Blog

NOVEMBER 14, 2007

Click on the picture to find out more information. Until next time, Take care - of your clutter! It will also aleviate pain caused by arthritis, tendonitis, and poor cirulation. It even gives the person a massaging effect, for lasting comfort. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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Professional Assistant Blog

JANUARY 29, 2008

One thing that Ive noticed and I have been a suspect of this as well in the past, is that people tend to leave their shared files open on their computers while they are gone for long periods of time. If someone else needs to access information, they can just click the "Read-Only" button.

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Professional Assistant Blog

DECEMBER 13, 2007

Does your boss come up to you and ask you to find information on an e-mail that youve received and needs it yesterday? A new window will pop up with results that will populate as the system retrieves this information. You can even specify who sent the e-mail, who it was addressed to, date fields, etc.

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Professional Assistant Blog

JANUARY 4, 2008

I have been updating my firms website stats for quite some time now and wanted to share some tips on getting the information correct - the first time. By The Professional Assistant on Friday, January 04, 2008 Filed Under: Productivity A re you being asked to check your companys website stats?

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Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. Your boss could ask you for something at a moments notice and you are expected to find the information within minutes. as you mentioned in your question.

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Professional Assistant Blog

NOVEMBER 26, 2007

You have the option of keeping your identity confidential or if the particular job site doesn’t allow for this, Resume Rabbit will replace your personal information with something that’s not identifiable. USD, but is a one time fee and won’t have to pay for monthly charges like other sites make you.

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Professional Assistant Blog

OCTOBER 29, 2008

Just click on any of the links below to take a look at the particular task you would like to learn about. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

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Professional Assistant Blog

SEPTEMBER 24, 2007

We actually can lock our computers automatically with our own settings, but I have confidential information that people can access, since I am the Administrative Assistant of the department. If this information ever leaked out, I would get into a lot of trouble. Best to always lock your computer when you leave it, even for a minute.

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Professional Assistant Blog

AUGUST 25, 2007

If you chatter away in your e-mails and are trying to get your point across, this information will be quite juicy for your fingertips. Write out all the main points that you want to convey in the message (but be careful – ask yourself if the message should be formal or informal). Click send!

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Professional Assistant Blog

FEBRUARY 29, 2008

This lessens the time you have to spend on the phone. No need to access multiple tools to access your information. Here are some core benefits that were taken directly from the site: Allowing clients to enter in their own task requests. Checking task statuses, task assignments, due dates, and task notes at a glance.

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Professional Assistant Blog

SEPTEMBER 4, 2008

This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off. Click on the Labels tab. From here, click on the particular label that you want to use and click New Document. As for the text box issue, try: 1. Click Layout and you will notice the different Wrapping Styles.

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Professional Assistant Blog

APRIL 1, 2008

" One of the most productive ways to update information on files is to either create or move a file into a shared folder on your companys network drive. Instead of each person creating their own files and you having to merge them together, it would be much faster for everyone to add their own information to one main file.

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Professional Assistant Blog

DECEMBER 5, 2007

Only the employees within that company can view the information that they write. We share ideas, skills and even ask guest speakers to provide up-to-date information and trends on what we need for our careers. Just remember not to divulge particular company information, since this can definitely land you in hot water.

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Professional Assistant Blog

JANUARY 14, 2008

Using e-mail is a great tool, especially if you are trying to cut down on company costs via international phone calls and postage fees. Sure, there are times that e-mail is appropriate, such as when you need some sort of record from a client to fulfill their product order.

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Professional Assistant Blog

NOVEMBER 21, 2007

If you are booking a meeting for yourself, for others or both, give everyone ample time to respond to the meeting and provide a reminder (theres a check box for this in the meeting set up page) of at least 15 minutes. If you are looking to take sticky notes to a new level, you can read more information about it on this article.

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Professional Assistant Blog

OCTOBER 10, 2008

I find that most information on the internet is quite difficult to understand and I try to make it as simple as possible, so that even if a person is a complete novice at something, I explain it in their terms. You make this stuff look simple!

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Professional Assistant Blog

FEBRUARY 8, 2008

Leave space for variable information that will be added when you send the message. Click Apply , then OK. On the File menu, point to New , then click Mail Message. When the new message opens, give it an appropriate subject and compose your content. On the File menu, click Save As.

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Professional Assistant Blog

SEPTEMBER 5, 2008

What if someone told you that you did something wrong, but you remember sending an e-mail with the correct information? This happens to office workers all of the time. What would happen if your company gets audited or your manager asks you for an e-mail from a few years ago?

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Professional Assistant Blog

DECEMBER 11, 2007

Keeping your readers up-to-date and information about current information on your company or topic will make them ask for more. Try to throw in your own spin on information that you learn and post about. A person with high authority would help the blog the most. The bloggers photo is important. Post regularly. Keep posts short.

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Professional Assistant Blog

DECEMBER 14, 2007

Phishing scams have been around for quite some time now, where an e-mail would ask you to enter some personal information into a fake website that looks quite real. Then they would lure you into entering your bank account information, pin, etc. They would even sell your personal information in chat rooms on the black market.

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Professional Assistant Blog

MARCH 4, 2008

If you need immediate assistance or information about the (question/issue), please contact (delegate’s name, e-mail address, phone number). Also, don’t forget to change your voice mail message to read the same information. Until next time, T ake care - of your clutter!

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Professional Assistant Blog

MARCH 28, 2008

Heres a sample Thank You letter that you can use to get that dream job you have been waiting for: Your Name Your Address Your City, Province, Postal Code Your Phone Number Your Email Date Name Title Organization Address City, Province, Postal Code Dear Mr./Ms. Please feel free to contact me at anytime if further information is needed.

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Professional Assistant Blog

AUGUST 14, 2008

These are endless, since many people have usernames and passwords for so many different sites, it really is impossible to keep track of all of this information. Youd be surprised of how many times people have asked me, "Why cant I log into my system? Then you have the dreaded website passwords. Try taking off the CAPS lock.

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Professional Assistant Blog

JULY 16, 2008

Just a seminar with great information on how to be the BEST Executive Assistant to the President/ CEO. So my question to you is, are there any seminars for the professional assistants that you know of, that can help increase multi-tasking skills, efficiency and more? My reply to this reader was: Thanks for writing me.

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Professional Assistant Blog

OCTOBER 30, 2008

I always need to keep myself occupied with some sort of task, whether it be filing, updating our companys database with client information, etc. It really does make the time go by faster, especially during the slow periods, which doesnt happen too often for me. This, of course, is heaven to some, but like me, cant stand being bored.

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Professional Assistant Blog

AUGUST 23, 2007

Take the most important task and (this is the important part), only focus on that task (with the exception of someone coming to you, phone calls, etc.) Make sure to put a check mark beside each task as you complete it – this will help you realize how much you have accomplished (in a shorter period of time than you thought).

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Laughing all the Way to Work

FEBRUARY 27, 2010

After reading the article on the "remote clicker", which is what I used to call it, I asked John in the cubicle beside me. FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information. Thanks Patty.

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