Professional Assistant Blog

JULY 7, 2010

Here are the 4 easy steps to do this: Highlight the information you want to change from vertical to horizontal or vice versa, depending on which way you need to change the information. Give it a try yourself and see how quick it can be to manipulate information from vertical to horizontal and vice versa. Click Transpose!

Microsoft Excel 100

Microsoft Excel 2008 Google Docs Cubicle 100

Office Dynamics

JUNE 18, 2012

Messy desks are no longer just an office eyesore, unkempt workspaces are becoming a productivity issue as offices become more cramped and cubicles replace private offices. There is more stuff on office desks: computers, printers, tablets, smart phones, and other new technologies. There is less room for stuff. Do not be a packrat.

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On The Job

NOVEMBER 10, 2015

The boss may be aware that co-workers don't want to hear this personal information -- but it also serves as a distraction that can hurt productivity. Chances are that if you share something personal with your mom on the phone or your bestie in the next cubicle, others will overhear.

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Professional Assistant Blog

JULY 10, 2009

Do you try to "go green" by not printing e-mails or other documents that you could be e-mailing to others that you want to share this information with? You really have to be careful with these, as pertinent company information could leak out into the wrong hands. We are in week 3 now and cannot get rid of our recycling.

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Professional Assistant Blog

NOVEMBER 20, 2009

Posted on 21 November, 2009 10:51 PM Anonymous If you send an iCalendar as a follow up to a meeting request, do you have the option of updating your calendar or is it just for passing on updated information (or as you suggested possibly adding an agenda)? Thanks, Richard Posted on 4 January, 2010 11:32 AM soruba Thanks for the information.

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Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Would you prefer the client to calmly and rationally give you information on their issue? Now put yourself in that persons shoes. How would you feel?

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Customer Service 2008 Google Docs Cubicle 100

Office Dynamics

JUNE 25, 2013

Unkempt work spaces are becoming a productivity issue as offices become more cramped and cubicles replace private offices. Activities: Cluster phone calls to make; cluster items to copy; cluster computer work; cluster large projects, etc. As office dress has become more informal, so have employees’ work areas.

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Professional Assistant Blog

NOVEMBER 19, 2009

Do you find that your staff are not being consistent with their memos, e-mails , the way they answer the phone , etc.? Post from: Administrative Assistant Tips 2comments for this post soruba Very informative. Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today.

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2008 Cubicle 2007 PowerPoint 100

Professional Assistant Blog

OCTOBER 15, 2008

Your manager asks you to create a report of some sort and wants you to send it to a client, but making sure that they cannot manipulate the information. Also, keep in mind that you don’t want anyone to alter the information in your report. This will enable you to create a PDF-like file where no one can manipulate information.

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PDF 2008 Cubicle PowerPoint 100

Professional Assistant Blog

NOVEMBER 30, 2007

Do you have confidential information that you need to send to someone, but want to make sure that it gets treated like registered mail? For more information, visit www.reditag.com. If you would like more information on keeping your documents safe, take a look at the "How Safe Are Your Documents?"

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Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

JULY 14, 2009

Some of you might already know the answer to this, but I thought that Id give the information here anyways, since I was stumped in the beginning as well. They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. You scratch your head and wonder how this can be done.

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2008 Google Docs Cubicle 2007 100

Tips From T. Marie

MAY 4, 2016

In addition to all of that, Skype for business has powerful authentication and encryption features that can protect any information that is being transmitted over the app. The first thing that you need to know is that Skype for business is compatible with other Skypes users and also people that aren’t using the app via phone and free web app.

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Professional Assistant Blog

FEBRUARY 15, 2008

By The Professional Assistant on Friday, February 15, 2008 Filed Under: Meetings , Organize , Productivity Y our boss comes to your cubicle and asks you to make 10 copies of 5 different sets of publications. The copier will then scan in all of the information in the order that you want it in. Not Sure What To Do?

Cubicle 100

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Professional Assistant Blog

OCTOBER 27, 2008

There are over 200 articles of information so far and growing. If you feel that you want to remain anonymous, please note that I never disclose any personal information such as your name, company, etc., I have been running this blog for just over a year now and it has grown quite a bit, as you can tell.

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Professional Assistant Blog

NOVEMBER 18, 2009

How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

Microsoft Excel 100

Microsoft Excel 2007 Google Docs Cubicle 100

On The Job

MAY 15, 2013

Young workers often are cited as sending texts instead of communicating in person or via phone, which some older colleagues find rude. He also suggests that young workers push themselves to get away from their cubicles and e-mail. "Without picking up on cues, you may just plow on without realizing how someone else is reacting."

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Professional Assistant Blog

OCTOBER 8, 2009

If its your boss thats asking for this information, make sure to read the e-mail right away. The "Broken Record" Approach The best way to combat this is using the "broken record" approach. Keep telling the person that you will get to it as soon as possible. Everyone else falls into the queue afterwards.

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On The Job

SEPTEMBER 7, 2010

Helpful information and advice from Americas favorite workplace columnist About Anita Blog Books Syndicated Column Interviews Career Links Contact Tuesday, September 7, 2010 Workplace Anxiety Disorder Impacts Employees at All Levels The world moves at such a fast pace these days that sometimes we make snap judgments just in order to keep pace.

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Cubicle Phones 2010 Stress 100

On The Job

JANUARY 10, 2011

The speaker has spent time and effort putting together the information, so you're obligated to stay in your seat. Leave your cell phone off the table. be aware that others aren't interested in listening to you gab on your cell phone, whine about your bad knees or review the latest Johnny Depp film.

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Etiquette Cubicle Gifts Phones 100

Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. Your boss could ask you for something at a moments notice and you are expected to find the information within minutes. as you mentioned in your question.

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Filing 2008 Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 22, 2008

You can make the reservation directly through this site and the information gets forwarded over to the restaurant itself. So next time you want to make a reservation via phone, hang it up and try OpenTable.com instead! Then you receive an e-mail with the confirmation of all of this. Until next time, Take care - of your clutter!

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Restaurants 2008 Cubicle Google Docs 100

Professional Assistant Blog

DECEMBER 13, 2007

Does your boss come up to you and ask you to find information on an e-mail that youve received and needs it yesterday? A new window will pop up with results that will populate as the system retrieves this information. You can even specify who sent the e-mail, who it was addressed to, date fields, etc.

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2008 Microsoft Outlook Cubicle 2007 100

Professional Assistant Blog

JANUARY 29, 2008

If someone else needs to access information, they can just click the "Read-Only" button. But if they need to change information, this could cause a problem. So the next time you know you will be leaving your desk for a long period of time, please make sure to close any files that are shared among your staff.

Filing 100

Filing 2008 Google Docs Cubicle 100

On The Job

AUGUST 23, 2010

Helpful information and advice from Americas favorite workplace columnist About Anita Blog Books Syndicated Column Interviews Career Links Contact Monday, August 23, 2010 7 Tips for Getting Off to a Great Start in a New Job Its a tough time to be entering the workforce. Answer the phone correctly. "Yo!" is not the proper way.

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Professional Assistant Blog

JANUARY 4, 2008

I have been updating my firms website stats for quite some time now and wanted to share some tips on getting the information correct - the first time. By The Professional Assistant on Friday, January 04, 2008 Filed Under: Productivity A re you being asked to check your companys website stats? Do you have software in place for it?

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Professional Assistant Blog

NOVEMBER 14, 2007

Click on the picture to find out more information. It will also aleviate pain caused by arthritis, tendonitis, and poor cirulation. It even gives the person a massaging effect, for lasting comfort. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you. Until next time, Take care - of your clutter!

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

AUGUST 25, 2007

If you chatter away in your e-mails and are trying to get your point across, this information will be quite juicy for your fingertips. Write out all the main points that you want to convey in the message (but be careful – ask yourself if the message should be formal or informal). Click send!

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

APRIL 1, 2008

" One of the most productive ways to update information on files is to either create or move a file into a shared folder on your companys network drive. Instead of each person creating their own files and you having to merge them together, it would be much faster for everyone to add their own information to one main file.

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Filing Google Docs 2008 Microsoft Word 100

Professional Assistant Blog

SEPTEMBER 24, 2007

We actually can lock our computers automatically with our own settings, but I have confidential information that people can access, since I am the Administrative Assistant of the department. If this information ever leaked out, I would get into a lot of trouble. Best to always lock your computer when you leave it, even for a minute.

2007 100

2007 2008 Google Docs Cubicle 100

Professional Assistant Blog

DECEMBER 5, 2007

Only the employees within that company can view the information that they write. We share ideas, skills and even ask guest speakers to provide up-to-date information and trends on what we need for our careers. Just remember not to divulge particular company information, since this can definitely land you in hot water.

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2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

OCTOBER 29, 2008

Just click on any of the links below to take a look at the particular task you would like to learn about. How to Organize Tasks Effectively How to Deal with Inconsiderate Co-Workers Resizing Pictures in Microsoft Word 4 Ways to Cope with Difficult Colleagues Administrative Procedures Manual - Does Your Department Need One?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

NOVEMBER 26, 2007

You have the option of keeping your identity confidential or if the particular job site doesn’t allow for this, Resume Rabbit will replace your personal information with something that’s not identifiable. It only costs $59.99 USD, but is a one time fee and won’t have to pay for monthly charges like other sites make you.

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Resume Google Docs Cubicle 2008 100

Professional Assistant Blog

FEBRUARY 29, 2008

This lessens the time you have to spend on the phone. No need to access multiple tools to access your information. Here are some core benefits that were taken directly from the site: Allowing clients to enter in their own task requests. Checking task statuses, task assignments, due dates, and task notes at a glance.

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2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

SEPTEMBER 4, 2008

This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off. Click on the Labels tab. From here, click on the particular label that you want to use and click New Document. As for the text box issue, try: 1. Click Layout and you will notice the different Wrapping Styles.

Microsoft Word 100

Microsoft Word 2008 Cubicle Google Docs 100

Professional Assistant Blog

JANUARY 14, 2008

Using e-mail is a great tool, especially if you are trying to cut down on company costs via international phone calls and postage fees. But when it comes to information exchange between you and your colleague, it really depends on what issue is at hand.

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Professional Assistant Blog

DECEMBER 11, 2007

Keeping your readers up-to-date and information about current information on your company or topic will make them ask for more. Try to throw in your own spin on information that you learn and post about. A person with high authority would help the blog the most. The bloggers photo is important. Post regularly. Keep posts short.

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2007 2008 Cubicle Google Docs 100

Professional Assistant Blog

DECEMBER 14, 2007

Phishing scams have been around for quite some time now, where an e-mail would ask you to enter some personal information into a fake website that looks quite real. Then they would lure you into entering your bank account information, pin, etc. They would even sell your personal information in chat rooms on the black market.

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2008 2007 Cubicle Google Docs 100