All Things Admin

APRIL 17, 2024

Here’s how you can implement color coding: Physical Files : Use colored folders or labels to differentiate between different projects or document types. I love translucent colored poly pockets combined with colored file folders to create instant visual distinction of what’s waiting for me each day in my priority sorter.

Management 52

Management Dropbox Administrative Professionals Filing 52

Office Dynamics

DECEMBER 18, 2015

The Admin’s Guide to Organizing Digital Files By Julie Perrine. Just like papers on your desk can pile up, the same thing can happen with digital files. If you don’t have a filing system to put things where they belong when you save them, the virtual mess can accumulate quite quickly. Setup Your Digital Filing Cabinet.

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Filing Calendars Mentoring Dropbox 100

All Things Admin

JANUARY 24, 2022

Even if you can get exceptions to the storage cap, it’s more efficient to save important emails to a shared network folder with your other project files. Outlook has a file extension called.msg just like Word has.doc or Excel has.xls. Calendar Appointments. When you find one, convert it to a task or calendar appointment.

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Calendars Microsoft Outlook Email Filing 98

All Things Admin

JULY 27, 2022

Check/review calendars for today: (executive’s name). Check tickler files. © 2022 Julie Perrine International, LLC. Julie applies her administrative expertise and passion for lifelong learning to serving as an enthusiastic mentor, speaker and author who educates admins around the world on how to be more effective every day.

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Mentoring Administrative Professionals Travel 2022 98

All Things Admin

OCTOBER 26, 2023

Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go. Whether you’re in the office, working from home, or observing a hybrid schedule, chances are good that there are at least a few virtual meetings on your calendar.

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Etiquette Mentoring Administrative Professionals 2023 52

All Things Admin

AUGUST 3, 2022

You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook. Here is an example: And I’ve used these naming conventions to keep my forms, templates, checklists, procedures, and other documents organized in my digital files: ENV – JPI Return Address (ENV for Envelopes).

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Administrative Professionals Dropbox Mentoring Forms 80

Office Dynamics

APRIL 8, 2016

Establish positive working relationships with other internal administrative support staff as they are vital when additional help is needed. Quickly get these projects and/or tasks off of your desk, place them in a tickler file or schedule a reminder and revisit them at the appropriate time.

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Management Administrative Professionals International Mentoring 100