Ian's Messy Desk

FEBRUARY 16, 2012

Even though 6 billion emails are sent every day, almost no one agrees about simple things like email etiquette, how to organize a note, or whether emails are considered private or not. The 99 tips in this article make up the best in email practices: 4.) Read it, respond, and file it. Don’t forward chain letters. Enough said.

Email 100

Email Etiquette Filing Forms 100

Office Dynamics

APRIL 15, 2012

Or for that article or resource you find to give you the details to make informative decisions. Glean the Internet for reputable sources of information on technology, grammar, etiquette, urban legend, news, culture, video, how-to instructions, arts, and so on. Well, don’t count on the expert to remember telling you every detail.

Administrative Professionals 100

Administrative Professionals Etiquette 2012 Filing 100

Professional Assistant Blog

NOVEMBER 3, 2008

By The Professional Assistant on Monday, November 03, 2008 Filed Under: Networking , Organize , Productivity D o you find articles on this site intriguing? You can also use these services to organize yourself by adding "tags" or keywords to the articles that youve saved. Home About Me Advertise Organize With Social Bookmarking!

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

APRIL 24, 2008

Home About Me Advertise Blogging Here and There - Part 2 By The Professional Assistant on Thursday, April 24, 2008 Filed Under: A s you may have noticed, I havent been posting any articles for quite some time now. I will try to post articles when I get a chance, but it will be quite infrequent.

Google Docs 100

Google Docs 2008 Cubicle 2007 100

Professional Assistant Blog

DECEMBER 6, 2007

By The Professional Assistant on Thursday, December 06, 2007 Filed Under: Job Seeking , Productivity , Travel D o you find yourself getting stuck in traffic each morning and afternoon? Heres an interesting article I found about how most employees would rather get stuck in traffic jams rather than relocate to a new home or job.

Google Docs 100

Google Docs Cubicle 2008 2007 100

Professional Assistant Blog

OCTOBER 23, 2008

By The Professional Assistant on Thursday, October 23, 2008 Filed Under: Productivity D o you find that you feel tired at the end of the day? If youre looking for more ways to be productive, take a look at my large library of articles on productivity. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 21, 2007

Home About Me Advertise Yellow Post-It Notes By The Professional Assistant on Wednesday, November 21, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you looking for some innovative ways on using your yellow Post-It notes? Heres an article I found on a fellow Administrative Assistants website for some great uses.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

OCTOBER 20, 2008

Home About Me Advertise Kallout To Research Information By The Professional Assistant on Monday, October 20, 2008 Filed Under: MS-Word , Productivity , Research Y ou’re reading an article for some research that you are doing for our boss. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Word 100

Microsoft Word 2008 Cubicle 2007 100

Professional Assistant Blog

DECEMBER 3, 2007

By The Professional Assistant on Monday, December 03, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you falling behind on your follow-ups? If you use a filing system for your to-dos, create folders numbered from 1 - 31. You can read more about using Outlook for tasks in this article.

UPS 100

UPS 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 27, 2008

By The Professional Assistant on Monday, October 27, 2008 Filed Under: D o you have a question? There are over 200 articles of information so far and growing. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Do You Have A Question For Me?

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 19, 2007

Home About Me Advertise Most Irritating Habits of Co-Workers By The Professional Assistant on Monday, November 19, 2007 Filed Under: Productivity D o you find yourself among co-workers that are not respectful of your privacy? Heres an article I found on this issue, which shows quite a few peoples e-mails about some of these very problems.

Cubicle 100

Cubicle Google Docs 2008 2007 100

Laughing all the Way to Work

FEBRUARY 16, 2008

Here are Some Good-Sense E-mail Etiquette Tips E-mail Salutations: Although e-mail is less formal than writing a letter it is still polite to open with a greeting. Tip for filing e-mails: If it is necessary to file a hard copy of the e-mail. File e-mails chronologically by date and time. Jane Watson of J.

Etiquette 100

Etiquette 2005 Email Filing 100

Professional Assistant Blog

SEPTEMBER 17, 2008

By The Professional Assistant on Wednesday, September 17, 2008 Filed Under: Productivity D o you want to become healthier? Even if you are the type of person that exercises regularly, you could still benefit from this article. When I dont have a heavy load of files to carry, I try to take the stairs.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. In my weekly recap last Friday I pointed out a Lifehack.org article arguing that the current climate for hyper-productivity isn’t all it’s cracked up to be.

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

DECEMBER 17, 2007

By The Professional Assistant on Monday, December 17, 2007 Filed Under: Meetings , Organize , Prioritize , Productivity W hat would you say about having a “No e-mail day?&# Some employees that are right across from each other, where a filing cabinet is placed between them, prefer to e-mail or call each other on the phone.

Cubicle 100

Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

AUGUST 18, 2008

By The Professional Assistant on Monday, August 18, 2008 Filed Under: Meetings , Productivity O k, I am sure that the title of this post drew you in. Without further a due, here is The New York Times featured article entitled, “ Shorts Crack The Code &#. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

DECEMBER 11, 2007

Home About Me Advertise Blogging Tips for Company Blogs By The Professional Assistant on Tuesday, December 11, 2007 Filed Under: Client Service , Productivity D o you blog for your company? If you read my recent article on blogging at work, read on. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2007 100

2007 2008 Cubicle Google Docs 100

Professional Assistant Blog

JANUARY 14, 2008

By The Professional Assistant on Monday, January 14, 2008 Filed Under: Client Service , Organize , Prioritize , Productivity Y ou write an e-mail to a staff member about a client having an issue with something. You can read about this on an article I wrote entitled “ 8 Steps to Archiving E-mails &#.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

NOVEMBER 21, 2007

By The Professional Assistant on Wednesday, November 21, 2007 Filed Under: Job Seeking , Networking , Organize , Productivity A re you in the process of looking for a job? Here are some more articles on job seeking tips. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle 2007 Google Docs 100

The Office Professionals Place

OCTOBER 19, 2009

Phone etiquette is important, remember to leave your name and phone number twice when leaving a voicemail- once at the beginning and then at the end of the call. Read more articles from Dewoun on Examiner.com! Log Files As with most other websites, we collect and use the data contained in log files. Contact Ms.

Phones 100

Phones Email Filing IAAP 100

Professional Assistant Blog

OCTOBER 13, 2008

Home About Me Advertise Macros: Shortcuts To Productivity With Microsoft Word By The Professional Assistant on Monday, October 13, 2008 Filed Under: MS-Word , Productivity D o you know what a macro is? You can also read some more articles on System Security here. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Word 100

Microsoft Word 2008 Keyboards 2007 100

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be one step ahead of your boss. Be protective of your boss’s time.

Time Zones 100

Time Zones Filing IAAP 2008 100

Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Heres another article on blogging about work: Do Your Vent About Work on Your Blog? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

DECEMBER 4, 2007

Home About Me Advertise 4 Ways to Cope with Difficult Colleagues By The Professional Assistant on Tuesday, December 04, 2007 Filed Under: Productivity D o you find yourself having to deal with a difficult person in your office? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Cubicle 100

Cubicle 2008 2007 Google Docs 100

Professional Assistant Blog

SEPTEMBER 13, 2007

Home About Me Advertise What Its Like to be a Male Admin By The Professional Assistant on Thursday, September 13, 2007 Filed Under: H ere is a little blurb about myself in an article that I wrote recently: Being a male administrative assistant in a predominantly female profession is something everyone asks me about.

2007 100

2007 2008 Cubicle Google Docs 100

Professional Assistant Blog

FEBRUARY 20, 2008

Home About Me Advertise The E-tiquette of E-mail By The Professional Assistant on Wednesday, February 20, 2008 Filed Under: Client Service , MS-Outlook E ditor’s note: This is a guest post by Patricia Robb of Laughing all the Way to Work: The Ultimate Secretarial Survival Blog. File e-mails chronologically by date and time.

2008 100

2008 2007 Cubicle Fax 100

Professional Assistant Blog

DECEMBER 14, 2007

By The Professional Assistant on Friday, December 14, 2007 Filed Under: MS-Outlook , System Security D o you receive spam in your e-mail box? If youre interested in finding out more, read more articles on system security and e-mails. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 2007 Cubicle Google Docs 100

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. I do as I advise people when I consult on business and social media etiquette. Image And Etiquette Consulting & Public Speaker.

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Laughing all the Way to Work

AUGUST 1, 2010

I keep mine in an encrypted Word file on my computer. I also have an encrypted file with various other important numbers like my and my husbands social security numbers and the like. Servers are usually backed up daily, so your file will likely be restored. However, you probably want to password protect file.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Professional Assistant Blog

MARCH 6, 2008

By The Professional Assistant on Thursday, March 06, 2008 Filed Under: Job Seeking , Meetings , Office Gossip , Productivity H ave you had or are in a situation where your colleague is making your life miserable? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Fight or Flight?

Gossip 100

Gossip 2008 Cubicle 2007 100

Laughing all the Way to Work

AUGUST 13, 2010

I wrote an article called We Dont Know What We Dont Know. I think the first reason is what I put in my original article. This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. We dont know what we dont know.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

MAY 23, 2009

At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. If you open the contact card you will see in the first section File As.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

© Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views. I use hanging file folders labelled from January through to December. Lets enjoy our day together.©

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Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

AUGUST 10, 2010

Ctrl + Home moves the cursor to the beginning of the open file or document and Ctrl + End moves the cursor to the end of the open file or document, but if you are in the middle of a document and want to select everything from there down, press Ctrl + Shift + End or if you want to select everything from there up, press Ctrl + Shift + Home.

Keyboards 100

Keyboards Time Zones IAAP PowerPoint 100

Laughing all the Way to Work

JULY 26, 2009

What is simple to me, may not be to others, so I decided a blog article on things I have picked up in the various programs may be helpful to somebody out there and it was worth sharing. Or if you want to attach a file, choose Attach File. Here is a link to a previous article that might be helpful with more tips.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

OCTOBER 10, 2008

Keep an organized filing system and file list. If your boss tends to misplace things when they get it, make an extra copy for your file before giving it to them. I am not responsible for the content on any sites I have linked to as a resource or linked to in my articles.

Time Zones 100

Time Zones IAAP 2008 International 100