All Things Admin

DECEMBER 18, 2020

The reason why is summed up perfectly by one of my favorite quotes from Joan Burge, founder, and CEO of Office Dynamics, Inc. I receive a lot of emails from admins who’ve lost their jobs unexpectedly. Third Paragraph – Action : Suggest the course of action you’d like the reader to take, such as schedule a phone call or interview.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Office Dynamics

NOVEMBER 8, 2018

Oh, and just in case you are wondering, I am the guy you get all the emails from. So many of you came up and introduced yourselves and said, “Hey you’re the guy I get all the emails from” I had to slip it into this blog. It seemed everybody had shown up and no one was without conversation. It really was awesome to see.

Agenda 203

Agenda Facebook Interviewing Email 203

Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#.

2007 100

2007 Agenda 2008 Cubicle 100

Practically Perfect PA

MARCH 21, 2014

Ensure that the conference call has an agenda and make sure that all of the participants have the correct paperwork. It can be hard to control the sound quality of a conference call especially if participants are dialing in from their mobile phones. is a great service which hosts conference calls for up to 50 participants.

Agenda 100

Agenda Phones Time Zones International 100

On The Job

APRIL 19, 2013

With people who don''t know how to shut up and drag in everything but the kitchen sink once they get wound up. Text messages and emails are a constant distraction," he says. He says they tell him they often spend the majority of their workday in meetings with no break times to return phone calls — or even go to the bathroom.

Agenda 100

Agenda AT&T Phones Email 100

Step It Up VA Coaching

AUGUST 7, 2014

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. The same can be done with email responses, and almost any other routine client tasks, and even those out-of-office errands or meetings. What do you suppose shows up on that list?

Management 100

Management Phones Agenda Calendars 100

Laughing all the Way to Work

DECEMBER 28, 2015

Even if you are not new, the drawers get messy over time so a good clean up really helps. It is always good to have a notebook and pen handy to write a quick phone message or instructions from your boss. On-line housecleaning - It is also very important to make yourself at home in your online files, but also to do some clean up.

Staples 100

Staples Holidays Agenda Filing 100

Stephanie LH Calahan

DECEMBER 27, 2010

Work With Stephanie « Handbook for Life: 52 Tips for Happiness and Productivity | Main | Tips to Go Almost Paperless » Save Time Doing Simple Things that ADD UP to Major Time Savers There are a number of simple things that you can tweak to give you loads of extra time in your day, week, month and even year.  To your success!

UPS 100

UPS AT&T Credit Card Networking 100

Jen Lawrence

JANUARY 25, 2019

Again, work with your team to discuss preferred working styles, communication preferences (email, phone, chat, text, video), barriers to trust, performance agreements (turnaround times, work formats, meeting lengths), and conflict resolution processes. Sign up for my monthly newsletter by clicking here. Best wishes!

Management 61

Management Agenda Goals Holidays 61

Practically Perfect PA

MAY 2, 2014

This was before we had apps or smart phones or the rise in technology that we have seen over the years. It is designed specifically for people who handle tasks and need to follow up on actions from meetings. This app makes meeting preparation, participation and follow up easier. I also got very bored of writing minutes!

Dropbox 100

Dropbox Keyboards PDF Agenda 100

Step It Up VA Coaching

JULY 18, 2013

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. The same can be done with email responses, and almost any other routine client tasks, and even those out-of-office errands or meetings. What do you suppose shows up on that list?

Management 100

Management Phones Agenda Calendars 100

Practically Perfect PA

OCTOBER 23, 2014

If you missed out of this step and have been working with your Executive for a while it is well worth revisiting this question in your next catch up meeting. Once you have this information you will know when is the best time to schedule meetings for them, when to leave time free for them to get stuck into their emails or write reports.

Management 100

Management Calendars Agenda AT&T 100

Step It Up VA Coaching

SEPTEMBER 13, 2012

Bulk tasks, client work and phone calls. For example, you could schedule phone calls on a certain day of the week or a certain time each day. The same can be done with email responses, and almost any other routine client tasks, and even those out-of-office errands or meetings. What do you suppose shows up on that list?

Management 100

Management Phones Agenda Calendars 100

Laughing all the Way to Work

MAY 16, 2010

Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? ► August (4) Managing your Boss's Inbox Nice ways to say, "Hurry up!" Lets enjoy our day together.©

Agenda 100

Agenda Time Zones International IAAP 100

Practically Perfect PA

JANUARY 19, 2013

Do you only email each other or speak briefly on the phone when you need something? You can put together an agenda so that the meeting isn’t just there for people to vent but actually talk about best practice, what can be improved in the office, frustrations, achievements etc etc. So how do we do this? Team Meetings.

Agenda 100

Agenda Suppliers 2013 Gifts 100

Practically Perfect PA

MARCH 18, 2015

Get the basics up and running straight away: Tell them you will need access to their inbox and calendar. You can not effectively assist them without being able to manage their schedule and review their emails. Some Execs like to have frequent face-to-face meetings, while others prefer e-mail or phone check-ins.

Calendars 100

Calendars Agenda Management AT&T 100

Productivity Bits

JULY 18, 2011

We have a lot on our agenda, and we carry an oversized to do list that limits our ability to use strategy and plan our day to achieve our goals. Instead, prioritize tasks that you need to clear from your agenda because they are more pressing. You end up finishing your tasks late or when everything around you is quiet.

Agenda 100

Agenda Goals Social Media 2011 100

The Office Professionals Place

APRIL 29, 2010

It is impolite to blurt out or cut people off, you wouldnt do it in an in person meeting, dont do it on a phone call. Always start on time and do your best to end on time by following the agenda and "table" topics that require more discussion. The Minutes will bring them up to speed. agenda, minutes from last meeting.)

Agenda 100

Agenda 2010 Filing IAAP 100

Laughing all the Way to Work

JANUARY 22, 2011

He suggested that when I set up a meeting or organize travel for him I should ask myself, if I was the one going to the meeting, or on a business trip, what would I need in order to be prepared? Most of this information you can get in your initial phone call or email correspondence with the other party when you are organizing it.

Calendars 100

Calendars Travel Agenda Interviewing 100

Jen Lawrence

JANUARY 25, 2019

Again, work with your team to discuss preferred working styles, communication preferences (email, phone, chat, text, video), barriers to trust, performance agreements (turnaround times, work formats, meeting lengths), and conflict resolution processes. Sign up for my monthly newsletter by clicking here. Best wishes!

Management 40

Management Agenda Goals Holidays 40

Practically Perfect PA

JUNE 1, 2015

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. I also act as the central point of contact for both Directors which might include meeting clients/suppliers, telephone liaison and managing emails whilst they are away. Busy – sometimes crazy busy!

Suppliers 100

Suppliers 2011 Agenda Lifestyle 100

Tips From T. Marie

AUGUST 18, 2016

Today, there are constant beeps, alerts, and dings from your phone and computer. When most of our days are filled with meetings, emails, errands, and chores, it can be a relief to sit back and make all those mundane tasks look pretty on a piece of paper. As far as decorating your planners go, well, that’s 110% up to you.

Doodle 100

Doodle PDF Agenda AT&T 100

Productivity Bits

SEPTEMBER 23, 2010

You don’t actually try closing them out but must control them so that they won’t blow you up into pieces. The only thing that you can do is to prevent the build up of new “open loops&# on top of your existing “open loops&#. The 2 phone clients can sync to the Windows version. File System.

Agenda 100

Agenda AT&T Calendars Stress 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. Lastly, don’t underestimate the importance of dressing professionally.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. Lastly, don’t underestimate the importance of dressing professionally.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Stephanie LH Calahan

DECEMBER 23, 2009

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? "The Ph.D.

Filing 100

Filing Calendars Networking Email 100

Success

FEBRUARY 16, 2023

office professionals surveyed agreed that they spend more time searching for documents and files they need than responding to emails and messages,” according to a 2021 survey conducted by Wakefield Research for Elastic. Don’t save an email or a phone call to deal with later. They don’t respond to emails as they arrive.

2022 331

2022 Email Filing Agenda 331

Loosely Speaking

AUGUST 6, 2009

Location: Candy and Doreen will be joining us from remote locations and the session will be accessible by either long distance phone and/or computer, headset and wifi connection. Participants will either use a conference call or other online meeting room to attend, so computer and/or phone access will be necessary.

2009 100

2009 Agenda Social Media Phones 100

Laughing all the Way to Work

JUNE 14, 2009

To prepare a minute template simply use your agenda and put it in minute format. Under each agenda heading you can then record the appropriate information when you are in the meeting. To finalize your minutes, you will just need to tidy up the language and formatting for the Chairs approval. Are you plugged in? Now I am free to.

Agenda 100

Agenda Time Zones IAAP Calendars 100

Stephanie LH Calahan

NOVEMBER 14, 2012

Be careful not to get caught up in the “how” at this point. Are we being productive or are we just passing the time with being busy? Are YOU a Profit Thief? For example, if you are doing a lot of administrative activities in your business that are keeping you from your profit making activities, maybe it is time to delegate.

Social Media 100

Social Media Calendars Agenda Twitter 100

Ian's Messy Desk

JUNE 9, 2010

Make meetings effective – Managers can spend an average of 17 hours a week in meetings, and that doesn’t include preparation and follow-up time. If you’re holding a meeting, draw up an agenda and circulate it to the staff attending beforehand. Archive Files: store in a filing cabinet or an off-site location.

Filing 100

Filing Ergonomics Cubicle Agenda 100

Stephanie LH Calahan

MARCH 5, 2010

I set up alerts to remind me that they're coming up. List Tasks (example) a- Plan Agenda b- Billy Bob’s Review c- Draft budget report d- Clean out my inbox 2.     B Which is more important: “a-Plan Agenda” or “c-Draft budget report”? I set up alerts to remind me that they're coming up.

Management 100

Management Agenda Calendars Twitter 100

Laughing all the Way to Work

NOVEMBER 8, 2009

Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc. If it is an external meeting, but local, enter location of meeting in calendar, provide your boss with address and directions, contact phone number, taxi chit. Meeting with Mr. Brown and Ms. Where is the meeting being held?

Time Zones 100

Time Zones IAAP International Calendars 100

Laughing all the Way to Work

AUGUST 13, 2010

I had no idea this could be done, but I was thrilled when I got her email, but it just proved to me once again that we are all holding on to things we take for granted that others know about. The tip she sent me was how to edit an email that you have received. Close out of the email and you will be asked to Save the changes.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

JULY 5, 2009

I was at the cottage with a friend and she was cranky and started to get wound up about something to do with her husband. She had an agenda and was going to let him have it. By the end of the call her husband had caught her crankiness and it ended up with them both being angry. She had an agenda and was going to let him have it.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 19, 2009

When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available. " Warning! Incoming text message. I look like that!!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MARCH 13, 2010

I take the bus to work and I often see people getting on a busy bus and then going through their backpack or purse looking for their bus tickets and holding up the line. I like to be prepared and I find life just works better for me at home, work and even on the bus, when I am organized and ready for whatever is coming up. no tickets.

Time Zones 100

Time Zones IAAP 2010 International 100