Office Dynamics

DECEMBER 16, 2013

If you have a key meeting coming up with your boss, or your best client, and you know its purpose, when should most of the thinking for that session be completed? As a result, meetings that should last 20 to 30 minutes end up lasting one, two, three hours or more. Send out an agenda far enough in advance for participants to prepare.

Agenda 100

Agenda Calendars Training 2013 100

Office Dynamics

DECEMBER 16, 2013

If you have a key meeting coming up with your boss, or your best client, and you know its purpose, when should most of the thinking for that session be completed? As a result, meetings that should last 20 to 30 minutes end up lasting one, two, three hours or more. Send out an agenda far enough in advance for participants to prepare.

Agenda 100

Agenda Calendars AT&T 2013 100

Practically Perfect PA

MAY 2, 2014

It is designed specifically for people who handle tasks and need to follow up on actions from meetings. Again it is a digital notebook but it also has an automated To-Do organiser which syncs with calendars and address books. This app makes meeting preparation, participation and follow up easier. Less Meeting – Free.

Dropbox 100

Dropbox Keyboards PDF Agenda 100

Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#.

2007 100

2007 Agenda 2008 Cubicle 100

Office Organization Success

FEBRUARY 24, 2012

In fact just this week, on a group that I belong to, this very question came up, so I jumped in with my recommendations and thought I’d share them here with you too. Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. And similarly you can just view one calendar at a time.

Project Management 100

Project Management Central Desktop Management Calendars 100

Laughing all the Way to Work

JUNE 13, 2011

I write on each item whatever direction he gives me and then when I am back at my desk I complete the tasks, whether it is forwarding correspondence to someone to draft a reply, filing or replying on his behalf to an email. I call it the CEO folder. I use Outlook only for items for me to remember.

Agenda 100

Agenda Calendars Filing Email 100

Laughing all the Way to Work

JANUARY 22, 2011

He suggested that when I set up a meeting or organize travel for him I should ask myself, if I was the one going to the meeting, or on a business trip, what would I need in order to be prepared? Most of this information you can get in your initial phone call or email correspondence with the other party when you are organizing it.

Calendars 100

Calendars Travel Agenda Interviewing 100

Practically Perfect PA

MARCH 18, 2015

Get the basics up and running straight away: Tell them you will need access to their inbox and calendar. You can not effectively assist them without being able to manage their schedule and review their emails. They may not need you to do everything but at least they will understand how much you can actually help them.

Calendars 100

Calendars Agenda Management AT&T 100

Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Practically Perfect PA

JUNE 1, 2015

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. I also act as the central point of contact for both Directors which might include meeting clients/suppliers, telephone liaison and managing emails whilst they are away. Busy – sometimes crazy busy!

Suppliers 100

Suppliers 2011 Agenda Lifestyle 100

Laughing all the Way to Work

MAY 16, 2010

Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets Dealing in real time.

Agenda 100

Agenda Time Zones International IAAP 100

Step It Up VA Coaching

AUGUST 7, 2014

The same can be done with email responses, and almost any other routine client tasks, and even those out-of-office errands or meetings. Calendar everything and stick to it. What do you suppose shows up on that list? It’s hard when you spend most of your time at your home office, so it’s easy to get wrapped up in some of that.

Management 100

Management Phones Agenda Calendars 100

Tips From T. Marie

AUGUST 18, 2016

She wrote that during “a busy work day, my online calendar is tucked away. When most of our days are filled with meetings, emails, errands, and chores, it can be a relief to sit back and make all those mundane tasks look pretty on a piece of paper. She also has agendas where, if you want to, you can print and build your own papers.)

Doodle 100

Doodle PDF Agenda AT&T 100

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. I set up alerts to remind me that they're coming up.

Management 100

Management Agenda Calendars Twitter 100

Laughing all the Way to Work

JUNE 14, 2009

My favourite to-do list is a calendar timeline so I can see at a glance where I am at and what I need to do to get there. It is simply using an on-line calendar with space on each day to enter what needs to be done. To generate a calendar in Word 2007, click on the Office Button (in the top left-hand corner). No surprises!

Agenda 100

Agenda Time Zones IAAP Calendars 100

Productivity Bits

SEPTEMBER 23, 2010

You don’t actually try closing them out but must control them so that they won’t blow you up into pieces. The only thing that you can do is to prevent the build up of new “open loops&# on top of your existing “open loops&#. GTD Agenda - This is one of the tools designed with the GTD system in mind.

Agenda 100

Agenda AT&T Calendars Stress 100

Practically Perfect PA

FEBRUARY 2, 2015

As the Personal Assistant to a quite renowned chef, my tasks might vary from the ones of a regular PA, like calendar and email management, to most specific tasks such as taking care of the journalists that come visit the restaurants and to interview Albert. I try to get up early and have a nice breakfast.

Restaurants 100

Restaurants Agenda Interviewing Learning 100

Step It Up VA Coaching

JULY 18, 2013

The same can be done with email responses, and almost any other routine client tasks, and even those out-of-office errands or meetings. Calendar everything and stick to it. What do you suppose shows up on that list? It’s hard when you spend most of your time at your home office, so it’s easy to get wrapped up in some of that.

Management 100

Management Phones Agenda Calendars 100

Stephanie LH Calahan

NOVEMBER 14, 2012

Don’t be fooled by the calendar. Be careful not to get caught up in the “how” at this point. Are we being productive or are we just passing the time with being busy? Are YOU a Profit Thief? Consider moving out of “busy” and moving into productive – your life and business will thank you for it. Just identify what needs to change.

Social Media 100

Social Media Calendars Agenda Twitter 100

Step It Up VA Coaching

SEPTEMBER 13, 2012

The same can be done with email responses, and almost any other routine client tasks, and even those out-of-office errands or meetings. Calendar everything and stick to it. What do you suppose shows up on that list? It’s hard when you spend most of your time at your home office, so it’s easy to get wrapped up in some of that.

Management 100

Management Phones Agenda Calendars 100

Laughing all the Way to Work

NOVEMBER 8, 2009

Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. State the purpose of the meeting in the calendar appointment as well as who will be at the meeting (i.e. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc.

Time Zones 100

Time Zones IAAP International Calendars 100

Success

JANUARY 8, 2024

Make sure you know what you’re signing up for and read the cancellation policy before entering your credit card information. An app can have many exciting features, like monitoring multiple goals, a task manager or to-do lists, access to a personal coach and integration with your calendar or other apps. 10 best goal setting apps 1.

Goals 290

Goals Monster Google Calendars 290

Ian's Messy Desk

MAY 12, 2010

We expend energy rushing through the day trying to keep up with ourselves. List #1 – The weekly calendar. Look for ways to free-up time. A few minutes saved here and there can add up to a significant portion of time. How you manage your time is part of your personal agenda. Thanks for visiting!

Management 100

Management Goals Ergonomics Agenda 100

Laughing all the Way to Work

AUGUST 13, 2010

I had no idea this could be done, but I was thrilled when I got her email, but it just proved to me once again that we are all holding on to things we take for granted that others know about. The tip she sent me was how to edit an email that you have received. Close out of the email and you will be asked to Save the changes.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

DECEMBER 12, 2009

I started this blog to share the knowledge I had picked up over the years either from other administrative assistants, my bosses or from trial and error. Bring Forward System or Using Tasks in Outlook Have a system to follow up on items your boss has asked you to do or things you know you need to do. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International 2009 100

Loosely Speaking

AUGUST 6, 2009

They will conduct a panel discussion on this topic and invite you to submit your questions in advance: please post them in the comment area below or send an email with your questions to ktcosmos@LooseEnds.net. We’ll post the names of the companies offering these goodies and they are firmed up.

2009 100

2009 Agenda Social Media Phones 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

Another bring-forward and organizing tip my friend shared with me (that she picked up from another assistant along the way) is using two-fold folders, with inside pockets. My boss likes me to print his weekly calendar on Monday so he can see at a glance what he has for the week so I clip that to the front of the folder.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

DECEMBER 19, 2009

Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. Another benefit to writing it down is if your boss asks you to cancel it or to quickly tell you when the meeting is, you can look at the sheet rather than trying to search for it in your calendar. Minute taking made easier.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Success

JULY 2, 2021

Put them in your calendar, and every 90 days, you repeat the process.”. For most people, that means avoiding emails and the internet in general. “By By grabbing our phone first thing in the morning, all we’re doing is reacting to someone else’s agenda for our time,” Whittaker says. Then turn those 90 days into action items.

Goals 312

Goals Agenda Lifestyle Calendars 312

Laughing all the Way to Work

MARCH 13, 2010

I take the bus to work and I often see people getting on a busy bus and then going through their backpack or purse looking for their bus tickets and holding up the line. I like to be prepared and I find life just works better for me at home, work and even on the bus, when I am organized and ready for whatever is coming up. no tickets.

Time Zones 100

Time Zones IAAP 2010 International 100

The Office Professionals Place

FEBRUARY 2, 2010

The following is a list of the top 5 characteristics that make up bad bosses and how you can deal with their behavior. In other words, if someone observes a certain behavior that person is susceptible to behave in the same manner. Bad bosses come in all shapes and sizes. Non-Communicative Being able to communicate is essential in any setting.

Filing 100

Filing 2010 2006 AT&T 100

Laughing all the Way to Work

JULY 5, 2009

I was at the cottage with a friend and she was cranky and started to get wound up about something to do with her husband. She had an agenda and was going to let him have it. By the end of the call her husband had caught her crankiness and it ended up with them both being angry. She had an agenda and was going to let him have it.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 18, 2009

Click on that and you will find a wealth of templates from a resume, cover letter, minutes, agenda and many others. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? 411 Look Up 411.ca Minute taking made easier. Dealing in real time.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Productivityist

DECEMBER 28, 2011

I’m at the time of year where I begin to map out the coming year – not with mind mapping apps 1 , but on my various calendars. My family routinely receives/orders a wall calendar that has photos of our closest relatives on my wife’s side, mainly (and appropriately) featuring the kids. It’s decluttering time. MacBook Air. It’s there.

Calendars 40

Calendars Agenda 2012 Email 40

Laughing all the Way to Work

SEPTEMBER 6, 2008

Making a List, Checking it Twice The Board meeting I am preparing for is a two-day event and I dont want to forget anything that I need to do leading up to it, or anything that I need on the day of. A memory stick is my back up if my laptop and I part ways. Im sure my assistant must think I am the Checklist and To-Do List Queen.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Musings of a High-Level Executive Assistant

AUGUST 16, 2010

If you’re afraid you’ll only be picking up dry cleaning all day, you can state what you are looking for by saying, “My background has been as an executive assistant, where 90% of my workload related to the office and 10% was personal business handling x, y, z.” This means when you show up for the interview you are courteous to everyone.

Temping 40

Temping Cover Letter Interviewing Resume 40

Office Dynamics

DECEMBER 8, 2016

The idea is to come up with revolutionary answers that will create change and therefore create better conversations. Here are some ideas: Daily Calendars Technology is not perfect and neither are humans. It is easy to place a wrong time or wrong date on a calendar. We have to stop having these same conversations over and over.

Management 100

Management 2016 Calendars Administrative Professionals 100