Professional Assistant Blog

JULY 5, 2010

One of my managers asked me to scan in a large number of pages of a document and create a PDF out of it. Then he wanted me to place it on the company’s network drive, so that other managers would be able to access it as well. An interesting thing happened to me the other day.

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Office Dynamics

FEBRUARY 25, 2014

Evernote lands a spot on nearly every “my favorite apps” list I read and this is why – it helps you capture, manage, store and most importantly remember everything! This app allows for your manager to always have access to calls wherever they are as well which calls are urgent! I could use this one all day long. Evernote .

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Office Organization Success

JULY 17, 2015

But once you’ve got your registration page all set up, the bridge line booked, have invited your list to attend your free teleclass, and promoted it to your social media networks, you then need to get people to sign up for your event. Access your 26-point Online Business Management & Marketing SYSTEMS CHECKLIST .

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Practically Perfect PA

DECEMBER 13, 2013

Assistants can also recommend all of the apps to their manager. This app is slightly expensive but worth paying for if your manager travels a lot. There are dozens of free travel guide apps and I do think it is worthwhile adding them to your manager’s device while they are abroad. FlightTrack: £2.99 for Pro version.

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Stephanie LH Calahan

DECEMBER 29, 2010

Archive Network with Steph Is This You?   In fact, most of us have more paper to manage today than ever before.   Eliminate a lot of paper by having your statements sent to you electronically in PDF format.  Productive & Organized Home Contribute to P&O!   That certainly has not happened, has it?! 

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Professional Assistant Blog

JANUARY 29, 2008

Home About Me Advertise Closing Shared Files While Away From Desk By The Professional Assistant on Tuesday, January 29, 2008 Filed Under: Productivity D o you share files on a network within your office? Are you the type of person that needs to run between your desk and other places on a regular basis? I am one of these people.

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Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Home About Me Advertise Overlapping Calendars In Microsoft Outlook?

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Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Home About Me Advertise Finding The Best Travel Deals - Online! Do you feel like you are going to lots of websites to find the best deal?

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Productivity Bits

MAY 12, 2011

With a comfortable full-sized keyboard, large display and clickable trackpad, all-day battery life, light weight, and built-in ability to connect to Wi-Fi and mobile broadband networks, Chromebooks are ideal for anytime, anywhere access to the web. Add and manage your tasks from your Chromebook using Google Tasks. Google Tasks.

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Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? This has become a great tool for me, since I have to make reservations on a regular basis for my managers. Do you feel that you could be doing this faster?

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Professional Assistant Blog

FEBRUARY 29, 2008

Finding the right tools to manage your business can be time consuming. Virtual Assistant Manager is a website that I recently stumbled upon which helps you and/or your organization thrive in this type of environment. To find out more of how Virtual Assistant Manager works, click here.

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Professional Assistant Blog

OCTOBER 7, 2009

One piece of advise that I give myself on a regular basis so that I dont feel overwhelmed is to break your tasks down into manageable chunks. Then I would open up the applications associated with the next task. Whats next? Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today.

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Professional Assistant Blog

OCTOBER 29, 2008

as your client relationship manager (CRM)? Home About Me Advertise Free ACT! CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! If you’re looking to purchase ACT! I am sure that this will beef up your productivity with the system. Whats next?

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Professional Assistant Blog

SEPTEMBER 5, 2008

What would happen if your company gets audited or your manager asks you for an e-mail from a few years ago? It even happened to me a few times, where people would create files themselves, then send it around to others to review and make changes, but never save it on the network drive. This happens to office workers all of the time.

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Andrea Kalli

MARCH 9, 2010

Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Book formats on Smashwords include PDF documents and formats that can be read by ebook readers and devices like Kindle, Sony Reader, iPod, and Palm. Below are some ideas for earning money from products and services other than print books.

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Andrea Kalli

MARCH 9, 2010

Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Book formats on Smashwords include PDF documents and formats that can be read by ebook readers and devices like Kindle, Sony Reader, iPod, and Palm. Below are some ideas for earning money from products and services other than print books.

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Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. I recently ran into this problem as well.

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Professional Assistant Blog

MARCH 26, 2008

To combat these problems, here are some tips you can follow: Boredom: Ask your manager or fellow colleagues to see if they need help with anything. Youre there to get paid and get that promotion or raise, so make yourself and your manager proud. People generally gossip at work due to boredom, insecurity, wanting to belong.

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Professional Assistant Blog

AUGUST 29, 2008

Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Having a to-do list can be very helpful in accomplishing your tasks, but also setting goals. Next, add a time frame to each task.

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Professional Assistant Blog

OCTOBER 31, 2007

If they prompt you to get it done right away (if this is not your immediate supervisor), make sure to let your manager know. They are there to help, since they are managing you. If you feel that your manager thinks of you this way, talk to them about it, but in a professional manner. Dont feel that you are not doing your job.

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Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Do you have a knack for writing? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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BioTeams

MAY 28, 2009

Swarmteams is about to launch a major new software version offering a 1-stop shop for anyone who needs to engage and empower key networks of customers, consumers, fans or supporters - over any and all channels. Swarm API - comprehensive API with full authentication, session management and rich set of services.

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Professional Assistant Blog

NOVEMBER 29, 2007

Hotel managers and catering companies are also getting rave reviews about good branding quality. Some even drink way too much - 2 cups of regular strength coffee is enough. This is actually good for your heart and has many health benefits as well. Upscale coffee brands are becoming the norm in many offices across the world.

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Professional Assistant Blog

JANUARY 15, 2008

Home About Me Advertise Going Above and Beyond "Work" By The Professional Assistant on Tuesday, January 15, 2008 Filed Under: Networking , Productivity D o you find yourself going into work day after day, week after week, feeling like you could do just a little more? This is great, but I still try to do this outside of work.

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Professional Assistant Blog

FEBRUARY 7, 2008

Since I am an administrative assistant for 30 staff, which includes 6 managers, it can get a little hectic at times. Think of ways you can help manage the workload. Do you feel that too many people are coming to you and overloading your workload? This happens to me from time to time.

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Professional Assistant Blog

SEPTEMBER 30, 2008

You can even register your cell phone and your managers cell phone as well. Starting September 30, 2008 , you can register all of your numbers with them. This will help cut down on the annoyances for good. Imagine how happy he/she will be when you tell them this. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

MARCH 28, 2008

One of the simplest things you can do to help the manager of your dream firm decide if you are right for the job, is to send them a Thank You letter after the interview. But you would be surprised that a simple Thank You letter can win over the hiring manager. Did you attend a few recently? We both had similar skills, education, etc.

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Professional Assistant Blog

FEBRUARY 13, 2008

This happens to me quite often, since I help about 30 people, including 6 managers. By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem? Do you have too many people coming to you at once asking for your help?

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Professional Assistant Blog

AUGUST 13, 2008

This should help your manager as well. Outlook now will install the selected items that you chose. Check your calendar to see that everything as populated. Heres a post also on using your Microsoft Outlook calendar properly. Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today.

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Professional Assistant Blog

JULY 16, 2008

Home About Me Advertise Seminars for Professional Assistants By The Professional Assistant on Wednesday, July 16, 2008 Filed Under: Networking , Productivity A re you looking to improve your skills and catch up with the latest office trends ? Are you trying to get that raise or promotion that you so well deserve?

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Professional Assistant Blog

JANUARY 21, 2008

If all else fails, get a supervisor or manager involved. This will help each person think rationally, since when you are upset, you think with your emotions and might say something you regret. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you. Until next time, Take care - of your clutter!

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Professional Assistant Blog

OCTOBER 31, 2008

Check with your Human Resources Department or manager to see if this falls into your corporate policy. You dont want to end up at work and be the only one wearing a costume. Looking like a rabbit might be fun, but you dont want to be gnawing your carrot around others as theyre working away.

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Small Business CEO

JANUARY 19, 2010

Virtual Private Networks. Virtual private networks, or VPNs, allow for a secure connection directly between your laptop at home (or in the cabana on the beach in Cancun!) and the network in your office. Virtual private networks allow workers not only to access files, but to actually work on the files on their desktop computer.

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The Office Professionals Place

OCTOBER 8, 2009

In an effort to eliminate paper, you may want to scan the document, save it as a PDF, and file it in an electronic file. Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! A new topic each month.

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Professional Assistant Blog

SEPTEMBER 10, 2007

These notions may or may not be true, but its how you are viewed by your manager. On the other hand, if you are a messy person (but state that you know where everything is, since this is how you organize yourself), people might look at you as disorganized and not a hard worker.

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Professional Assistant Blog

FEBRUARY 8, 2008

About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me. There are certain tasks that I need to do on a daily, weekly, monthly, etc. basis and it usually involves e-mail. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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