Professional Assistant Blog

OCTOBER 8, 2009

Your colleague or boss calls or comes up to you exactly 2 minutes later and asks if youve read it. If its your boss thats asking for this information, make sure to read the e-mail right away. You think to yourself, "What?!? Is this person crazy?!?" Has this ever happened to you? Everyone else falls into the queue afterwards.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

JULY 17, 2009

Then you finally do reach a live person and you are so fed up with all of the time wasted, that you start fuming towards the person on the other end of the phone. Would you prefer the client to calmly and rationally give you information on their issue? Now put yourself in that persons shoes. How would you feel?

Customer Service 100

Customer Service 2008 Google Docs Cubicle 100

Professional Assistant Blog

JULY 14, 2009

They forget to do their own flight check-in and dont have time, so they call you up and ask you to do it. Some of you might already know the answer to this, but I thought that Id give the information here anyways, since I was stumped in the beginning as well. You scratch your head and wonder how this can be done.

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

DECEMBER 14, 2007

Do you fear that opening an e-mail will cause a virus to roam around your firms network and do some potential damage? Phishing scams have been around for quite some time now, where an e-mail would ask you to enter some personal information into a fake website that looks quite real. Youre not alone.

2008 100

2008 2007 Cubicle Google Docs 100

Professional Assistant Blog

NOVEMBER 26, 2007

You can post up to 80 different job sites, such as Workopolis , Monster , CareerBuilder and many more, just with one submission. Resume Rabbit will make all of this disappear. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Resume 100

Resume Google Docs Cubicle 2008 100

Professional Assistant Blog

DECEMBER 5, 2007

By The Professional Assistant on Wednesday, December 05, 2007 Filed Under: Client Service , Networking , Productivity D o you want to help your firm exceed in the business world? Only the employees within that company can view the information that they write. Home About Me Advertise Want to Blog About Your Work?

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

SEPTEMBER 4, 2008

Do you have trouble using the text box feature to place anchored text where you prefer, so that it shows up in a particular area of the page? This will allow you to have a blank sheet in front of you and you can add all the information into each label and then print them off. Click on the Labels tab. As for the text box issue, try: 1.

Microsoft Word 100

Microsoft Word 2008 Cubicle Google Docs 100

Professional Assistant Blog

AUGUST 25, 2007

If you chatter away in your e-mails and are trying to get your point across, this information will be quite juicy for your fingertips. Avoid any attachments, since it could clog up the receiving person’s e-mail account (unless it’s absolutely necessary). Write a “get-to-the-point&# subject line. Click send!

2008 100

2008 Cubicle 2007 Google Docs 100

Professional Assistant Blog

OCTOBER 29, 2008

In one of my previous jobs, when I was working for an Investment Advisor, he gave me the installation CD-ROM and asked me to read up on how to use it. I am sure that this will beef up your productivity with the system. This same thing happened to me as well as one of my readers.

2008 100

2008 Cubicle Google Docs 2007 100

Professional Assistant Blog

SEPTEMBER 24, 2007

and then our computers automatically lock, which is a good back-up system. We actually can lock our computers automatically with our own settings, but I have confidential information that people can access, since I am the Administrative Assistant of the department. Our IT Department have set 20 mins.

2007 100

2007 2008 Google Docs Cubicle 100

Professional Assistant Blog

NOVEMBER 5, 2008

Creating a filing system can be tricky, as you need to know exactly how to file your files and what type of information you would need to be able to access quickly. Your boss could ask you for something at a moments notice and you are expected to find the information within minutes. I gave in my health card and was asked to be seated.

Filing 100

Filing 2008 Cubicle 2007 100

Professional Assistant Blog

NOVEMBER 21, 2007

If you are more of a person who likes to use Outlook for reminders to pop up a few minutes, hours or days before the task needs to be completed or you need to attend a meeting, here are some tips on how to go about it: Write up the task in your Outlook, but make sure to give yourself enough time to be able to complete the task.

2008 100

2008 Google Docs Cubicle 2007 100

Laughing all the Way to Work

MARCH 20, 2010

It works well when it is a co-worker who sits closest to you, but depending on how your office is set up that might not be possible. If it is a planned time off then you can meet with your buddy and give them any instructions or information they will need to handle in your absence and any contact names and numbers.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Professional Assistant Blog

SEPTEMBER 22, 2008

You can make the reservation directly through this site and the information gets forwarded over to the restaurant itself. So next time you want to make a reservation via phone, hang it up and try OpenTable.com instead! Then you receive an e-mail with the confirmation of all of this. Until next time, Take care - of your clutter!

Restaurants 100

Restaurants 2008 Cubicle Google Docs 100

Laughing all the Way to Work

AUGUST 1, 2010

I logged onto my computer last week and put in my network password, then to open my Outlook account I had to put another password in for that. Along with our multiple work passwords, we have a password for our home computer, and if we sign up for Facebook, Twitter or any other website, we have another password to remember.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Professional Assistant Blog

DECEMBER 11, 2007

Keeping your readers up-to-date and information about current information on your company or topic will make them ask for more. Dont be afraid to spice it up a little. Try to throw in your own spin on information that you learn and post about. A person with high authority would help the blog the most.

2007 100

2007 2008 Cubicle Google Docs 100

Laughing all the Way to Work

APRIL 5, 2010

He will have a quick conversation with a staff member and set up a meeting, but not tell me anything about it. laughs* I had one boss who was absolutely forbidden to schedule his own appointments because he would foul up his calendar so badly. Thanks a lot and keep going with posting such information. = Too much information.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JULY 11, 2009

This is where an assistant network can come in handy. I often reach out to my network to get answers to problems that come up at the office or just to lend a sympathetic ear. When I receive my copy, I circulate it to the assistants in my office for their information and reading.

IAAP 100

IAAP Time Zones Administrative Professionals International 100

Professional Assistant Blog

JULY 16, 2008

Home About Me Advertise Seminars for Professional Assistants By The Professional Assistant on Wednesday, July 16, 2008 Filed Under: Networking , Productivity A re you looking to improve your skills and catch up with the latest office trends ? Are you trying to get that raise or promotion that you so well deserve?

2008 100

2008 Cubicle 2007 Google Docs 100

Laughing all the Way to Work

FEBRUARY 27, 2010

Some people in the office were trying to get the remote working as we had a PowerPoint presentation coming up and were calling it things like remote thingy , remote slide clicker, wireless mouse so I finally asked, "Does anyone know what the official name for that thing is?" Too much information. 411 Look Up 411.ca

PowerPoint 100

PowerPoint Time Zones IAAP 2010 100

Professional Assistant Blog

MARCH 4, 2008

Home About Me Advertise Write An Effective Out Of Office Assistant Message By The Professional Assistant on Tuesday, March 04, 2008 Filed Under: Client Service , MS-Outlook , Organize , Productivity A re you going on vacation? Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook.

Microsoft Outlook 100

Microsoft Outlook 2008 Cubicle 2007 100

Professional Assistant Blog

SEPTEMBER 27, 2007

Dont know how to organize yourself and things are starting to pile up? This will also help you find information faster and help you be more organized. Put labels on your filing cabinet drawers, for easier access to certain information that you will be looking for. Ive always just put the papers directly into the hanging folder.

Filing 100

Filing 2007 2008 Cubicle 100

Laughing all the Way to Work

OCTOBER 31, 2009

He takes about 12 steps, squats and rejoices in his accomplishment, then he gets up and walks another 12 steps and squats again to repeat the process. Come up with a plan on how you are going to improve in the areas you identified as needing improvement. Too much information. 411 Look Up 411.ca Do you like what you do?

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Professional Assistant Blog

NOVEMBER 18, 2009

Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Excel 100

Microsoft Excel 2007 Google Docs Cubicle 100

Laughing all the Way to Work

MARCH 13, 2010

I take the bus to work and I often see people getting on a busy bus and then going through their backpack or purse looking for their bus tickets and holding up the line. I like to be prepared and I find life just works better for me at home, work and even on the bus, when I am organized and ready for whatever is coming up. no tickets.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JANUARY 10, 2010

.© Copyright Patricia Robb 2010 10 January, 2010 What ever happened to the "us" in Service? Another time I was trying to find a full-serve gas station to fill up, but there was nothing to be found. It was expensive,but when I brought it home I had to do all the work to get it up and running. Too much information.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

MAY 9, 2010

If I hear from the assistant I know I am going to get answers and the process of setting up a meeting will go smoothly, but should I try to develop a working relationship with them? I could help them and they could help me, but I also found it to be good networking. Too much information. I have learnt some great tips that way.

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JANUARY 10, 2010

Join us at the luxurious Palazzo Versace on the Gold Coast for an amazing end of year get away and your chance to network, learn and advance your skills in style! FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

DECEMBER 28, 2009

Join us at the luxurious Palazzo Versace on the Gold Coast for an amazing end of year get away and your chance to network, learn and advance your skills in style! FOR MORE INFORMATION CLICK ON THE IMAGE Subscribe To Posts Atom Posts Comments Atom Comments Subscribe to the blog here Search This Blog Loading. Too much information.

Time Zones 100

Time Zones IAAP Gifts Meeting Minutes 100

Laughing all the Way to Work

NOVEMBER 21, 2009

The next time a new challenge or opportunity comes up at work, pay attention to what you tell yourself -- are you being positive or negative? Once you start doubting yourself, it is hard to bring yourself back up. Ask your network of assistants for their opinion and feedback and then believe them! Too much information.

Self Esteem 100

Self Esteem Time Zones IAAP International 100

Professional Assistant Blog

AUGUST 28, 2008

The best way I could find accomplishing this task is by having to change the time zone information each time I need to add a new meeting. As for the DST, it really does mess things up. Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult.

Microsoft Outlook 100

Microsoft Outlook Time Zones 2008 Cubicle 100

Professional Assistant Blog

AUGUST 14, 2008

These are endless, since many people have usernames and passwords for so many different sites, it really is impossible to keep track of all of this information. Back up your passwords and copy them between computers. Then you have the dreaded website passwords. Try taking off the CAPS lock.

2008 100

2008 Cubicle 2007 Google Docs 100

Laughing all the Way to Work

AUGUST 15, 2009

The space crew had a robot that waved its mechanical arms and yelled, "Warning, Warning, alien approaching" or such other thing to protect and inform the crew. Always get the persons permission and never post someone elses photo on a social networking site such as Facebook without asking the person first. Too much information.

Time Zones 100

Time Zones IAAP Etiquette Phones 100

Professional Assistant Blog

OCTOBER 30, 2008

I always need to keep myself occupied with some sort of task, whether it be filing, updating our companys database with client information, etc. Thats how I ended up getting my current job. You should see my follow-up list. I usually follow up ever 3 business days on outstanding items. Its quite large.

2008 100

2008 2007 Cubicle Google Docs 100

Laughing all the Way to Work

JANUARY 31, 2009

© Copyright Patricia Robb 2010 31 January, 2009 Housecleaning in Word 2007: Customizing your Dictionary Something you should do every once in awhile is to clean up your dictionary in Word. I have the software at home, but havent gotten the gumption up to load it yet. Too much information. 411 Look Up 411.ca

2007 100

2007 Time Zones IAAP Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 5, 2009

I have a network of assistants that I call friends, although some are just phone colleagues, but we help each other. If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Too much information. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

FEBRUARY 28, 2010

What a blast the last two weeks have been, but I dont think I could have taken any more late nights staying up to watch the Olympics in Eastern Standard Time. We list country codes, city codes, international and national dialing codes, and other relevant country information. Too much information. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 International 100