Laughing all the Way to Work

JULY 16, 2010

© Copyright Patricia Robb 2010 16 July, 2010 Guest Blog by Alexis Bonari: 10 Easy Ways to Check and Maximize Time Management Photo from Flickr: Public Domain It’s not always about giving the boss her money’s worth – sometimes, it just feels great to know that work time is being managed well. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JULY 12, 2010

© Copyright Patricia Robb 2010 12 July, 2010 Admin in the Spotlight: Interview with Lynn Holgate, 2010 Stevie® Award winner Lynn Holgate, an Executive Assistant at High Performance Technologies, Inc. Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.© Oh where or where is my password?

2010 100

2010 Interviewing Time Zones IAAP 100

Laughing all the Way to Work

MAY 9, 2010

© Copyright Patricia Robb 2010 9 May, 2010 Building Relationships one Assistant at a Time Assistants are in contact with other assistants on a daily basis. I breathe a sigh of relief when I get someones assistant on the phone or receive an email from them. Let your fingers do the walking: Quick keyboard sh. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

JULY 1, 2010

© Copyright Patricia Robb 2010 2 July, 2010 We dont know what we dont know We really dont know what we dont know do we? One person can be great at software programs and know all sorts of tricks to get things done quickly and another might be excellent at organizing and managing their email account. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP 2010 International 100

Laughing all the Way to Work

MAY 16, 2010

© Copyright Patricia Robb 2010 16 May, 2010 Whose meeting is it anyway? The person sending out the request for the meeting and asking for dates would usually be considered the meeting organizer. Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.© Oh where or where is my password?

Agenda 100

Agenda Time Zones International IAAP 100

Laughing all the Way to Work

MAY 10, 2009

© Copyright Patricia Robb 2010 10 May, 2009 Getting your foot in the door. Would you take a job just to get your foot in the door of an organization you really wanted to work for, even if it was a position that you didnt want to make a career out of? Let your fingers do the walking: Quick keyboard sh. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

NOVEMBER 8, 2009

© Copyright Patricia Robb 2010 8 November, 2009 Preparing your boss for meetings away from the office or at home I had a good tip from my boss that I have used to help me prepare him for meetings whether they are away or at home. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc.

Time Zones 100

Time Zones IAAP International Calendars 100

Laughing all the Way to Work

SEPTEMBER 6, 2008

© Copyright Patricia Robb 2010 6 September, 2008 Going Checklist Crazy I am organizing a Board meeting and I have checklists and to-do lists coming out of my ears. Being organized helps de-clutter any task and makes it more manageable and doable. Let your fingers do the walking: Quick keyboard sh. Why I love my job?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

OCTOBER 10, 2008

© Copyright Patricia Robb 2010 10 October, 2008 Working for the Disorganized. The argument could be said that the role of the assistant is to assist and keep your boss organized so we shouldnt complain when we have to do it. I have found the best way to cope is to keep yourself organized. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

JANUARY 23, 2010

© Copyright Patricia Robb 2010 23 January, 2010 I gave at the office Years ago when I was a child, I would canvass door to door with my sister for a charity for cancer research. Another office raised almost $1,000 in a fundraising effort they organized. Let your fingers do the walking: Quick keyboard sh. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP AT&T 2010 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Home Contribute to P&O! Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  Thanks to Stacey Anderson of Organized Innovations, LLC 2. Do the dump!

Email 100

Email Management Filing Monster 100

Laughing all the Way to Work

APRIL 10, 2009

© Copyright Patricia Robb 2010 10 April, 2009 Keep your Inbox running on empty There are so many e-mails coming at us these days that e-mail management is very important. I find the best way for me to keep my Inbox organized is to immediately deal with the e-mail when it arrives. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones Administrative Professionals IAAP International 100

Laughing all the Way to Work

FEBRUARY 14, 2009

© Copyright Patricia Robb 2010 14 February, 2009 Just a secretary. I love the planning, organizing and running around that goes into bringing a conference from a thought to a successful event. Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.© When I was young I wanted to be a teacher.

Time Zones 100

Time Zones IAAP Holidays International 100

Stephanie LH Calahan

DECEMBER 2, 2009

Productive & Organized Home Contribute to P&O!   Some say the traditional paper planner is the best, while others swear by their smart-phone or on line tool.    Pros of Planning Tool: Very organized product. Make sure you choose an organizer that you feel confident and comfortable using.

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Laughing all the Way to Work

OCTOBER 4, 2008

© Copyright Patricia Robb 2010 4 October, 2008 Kings and Queens of the Office A friend was telling me about an Executive Assistant who has taken on a superior attitude at work and seems to think she is the Queen, looking down her nose on all her subjects, the other assistants. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

© Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views. My boss is now organized for the day and I can relax and get on with my other work.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

JULY 5, 2009

© Copyright Patricia Robb 2010 5 July, 2009 Psst! I am sure after that call her husband got off the phone and kicked the dog or was cranky with a sales clerk at the grocery store. It ended up that the phone lines were down because of a thunderstorm in town and he had been trying to reach her since early that afternoon.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

DECEMBER 13, 2008

© Copyright Patricia Robb 2010 14 December, 2008 What happens at the office Christmas party, stays at the office Christmas party.NOT! The office party can be a good time for some networking with the different people in your organization. Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP Holidays International 100

Laughing all the Way to Work

JANUARY 13, 2009

© Copyright Patricia Robb 2010 13 January, 2009 Is it that time of the year already? In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. The last online course I took was under $70 and was interactive using both the computer and a speaker phone for audio.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

OCTOBER 11, 2009

© Copyright Patricia Robb 2010 11 October, 2009 That is not in my job description. There are some assistants however who enjoy the organizing and the business of being an administrative or executive assistant and they are good at their job and get great satisfaction in what they do. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

SEPTEMBER 7, 2009

© Copyright Patricia Robb 2010 7 September, 2009 We live in an Acronym Happy World. Each organization we work for will have their own acronyms that we have to get familiar with fairly quickly if you want to know what they are talking about. Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.©

Time Zones 100

Time Zones ASAP IAAP International 100

Laughing all the Way to Work

JULY 11, 2009

© Copyright Patricia Robb 2010 11 July, 2009 The importance of having someone to talk to Recently, I met with a former colleague for an inpromptu lunch. I can tell you my friends and colleagues got a lot of phone calls in those early days and it was a wonderful resource and help to me. Lets enjoy our day together.©

IAAP 100

IAAP Time Zones Administrative Professionals International 100

Laughing all the Way to Work

AUGUST 8, 2009

© Copyright Patricia Robb 2010 8 August, 2009 Its all in how you feel Remember when you were younger and got a new pair of running shoes? Is everything organized and in the proper place so when you need it you can just grab it? Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

SEPTEMBER 29, 2008

© Copyright Patricia Robb 2010 29 September, 2008 Cystic Fibrosis Hello Readers, My great nephew Owen has recently been diagnosed with Cystic Fibrosis. Let your fingers do the walking: Quick keyboard sh. Using a Bring-Forward System to Help Organize Your. Lets enjoy our day together.© Oh where or where is my password?

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

SEPTEMBER 17, 2010

© Copyright Patricia Robb 2010 17 September, 2010 Whats all the fuss about reading contracts? There is value in getting to know people, even if it is just over email or the phone. Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.© What a relief -- that was the best lunch I ever had.

Time Zones 100

Time Zones IAAP Negotiating International 100

Laughing all the Way to Work

MARCH 15, 2009

© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

FEBRUARY 21, 2009

© Copyright Patricia Robb 2010 21 February, 2009 Thats not my job! If a conference comes up and they are looking for someone to do the registration, we can step in and do that or we can organize it from start to finish. Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.© 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

OCTOBER 4, 2009

© Copyright Patricia Robb 2010 4 October, 2009 Confessions of a Micro-Manager Who would want to work for a micro-manager? Show your boss that you want to contribute to their success and to the organization. Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.© Did you do this?

Management 100

Management Time Zones IAAP International 100

Laughing all the Way to Work

SEPTEMBER 13, 2008

© Copyright Patricia Robb 2010 13 September, 2008 Why I love my job? Let your fingers do the walking: Quick keyboard sh. Using a Bring-Forward System to Help Organize Your. Laughing All the Way to Work: A Survival Blog for Todays Administrative Assistant We all have to work, but who says we cant enjoy it too!

Time Zones 100

Time Zones Interviewing IAAP International 100

Laughing all the Way to Work

FEBRUARY 8, 2009

© Copyright Patricia Robb 2010 8 February, 2009 Sticks and stones will break my bones.but names will never hurt me Depending on where you work and the work culture, it can determine what you are called at the office. Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.© 411 Look Up 411.ca

Administrative Professionals 100

Administrative Professionals Time Zones IAAP International 100

Laughing all the Way to Work

DECEMBER 12, 2009

© Copyright Patricia Robb 2010 12 December, 2009 On the job tips for new Admins. Sometimes e-mail is not the best way to communicate and it needs to be followed up by a phone call or face-to-face short meeting. Some organizations like you to list the attachments, i.e. Enclosure: 2008 Annual Report. Thanks for sharing.

Time Zones 100

Time Zones IAAP International 2009 100

Laughing all the Way to Work

MAY 24, 2009

© Copyright Patricia Robb 2010 24 May, 2009 Word and Outlook 2007 tips I use Word 2007 at my new job and have never really had a chance to go through it to find the quick tips and how-tos that I had in Word 2003. Let your fingers do the walking: Quick keyboard sh. Lets enjoy our day together.© 411 Look Up 411.ca

2007 100

2007 Time Zones IAAP 2003 100

Laughing all the Way to Work

AUGUST 29, 2009

© Copyright Patricia Robb 2010 29 August, 2009 Managing your Bosss Inbox Nowadays our bosses are busy almost 24/7 and in order to cope they need our help managing their e-mail account. Going through some major organizing and filing here at our office and this is another 'a propos' topic that hits home. THanks for sharing!

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

DECEMBER 31, 2009

© Copyright Patricia Robb 2010 31 December, 2009 Office Confidential: Just for fun to start your New Year off with a laugh These are excerpts from a presentation I gave to my local International Association of Administrative Professionals (IAAP) Chapter dinner meeting. Let your fingers do the walking: Quick keyboard sh.

Time Zones 100

Time Zones 2010 IAAP International 100

Men With Pens

NOVEMBER 24, 2009

I am not a freelancer as such but I do work from home and I’ve training my boss and colleagues to stop arranging meetings after 4pm (still working on that one), I’ve been forcing myself to step away from the keyboard and to stop checking work emails after hours. You have plenty of time left for that client. Family … friends.

2009 40

2009 AT&T Keyboards Email 40

Brilliantly Better

APRIL 19, 2010

MacJournal Shortcut MacJournal also features a keyboard shortcut, so every time I feel my idea will be pretty close to a blog post (as opposed to other types of ideas, like blog post series, guest post ideas, strategies or just interesting bits and pieces) I use this shortcut directly. And I plan to look into all of these listed apps.

2010 40

2010 Email AT&T Twitter 40