Stephanie LH Calahan

FEBRUARY 3, 2010

  Or, follow us on Twitter !  Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You? Work With Stephanie « Mon.

Facebook 100

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Laughing all the Way to Work

DECEMBER 17, 2008

© Copyright Patricia Robb 2010 17 December, 2008 Anyone can be an Administrative Assistant, right? Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. Lets enjoy our day together.© Here are the top qualities that an assistant must have: Be organized.

Time Zones 100

Time Zones Filing IAAP 2008 100

Laughing all the Way to Work

AUGUST 1, 2010

© Copyright Patricia Robb 2010 1 August, 2010 Oh where or where is my password? Along with our multiple work passwords, we have a password for our home computer, and if we sign up for Facebook, Twitter or any other website, we have another password to remember. I keep mine in an encrypted Word file on my computer.

Time Zones 100

Time Zones 2010 IAAP Filing 100

Stephanie LH Calahan

DECEMBER 22, 2010

  This post is an interview of productivity pro Oliver Burkeman Step Away From Your Desk for a More Focused Environment   [link] (post) -- Arvin Dang shares the multiple location technique for enhancing focus and getting things done.  .  In her blog, she shares her insights and conducts interviews of experts. 

Social Media 100

Social Media 2011 Fax Networking 100

Stephanie LH Calahan

JANUARY 11, 2010

The mission of Hemphill Productivity Institute is to help individuals and organizations create and sustain a productive environment so they can accomplish their work and enjoy their lives. We do this by organizing space, information, and time.

Travel 100

Travel Fax Networking 2007 100

Stephanie LH Calahan

NOVEMBER 19, 2010

Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.  .  You don't need to do a full Pilate's workout to wake up your brain.    Some simple stretches will do.

Medical 100

Medical Phones Filing 2007 100

Laughing all the Way to Work

MAY 23, 2009

© Copyright Patricia Robb 2010 23 May, 2009 Grrr! At one office I worked in we had a mail cart with slots for everyones mail, but it was filed First name, Last name. the phone book, standard filing practices etc.) This goes for filing and also how your contacts are ordered in Outlook. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

MARCH 3, 2010

2 - Stop the "time sucking" activities -- Email and social networking (Facebook, LinkedIn, Twitter, Digg, etc.) are important tools in today's business environment.  .  One of the worst things you can do is do nothing.   You need to be careful, however!  3 - Show me the money!

Management 100

Management Networking Fax Twitter 100

The Small Business Blog

MAY 20, 2010

Copyright © 1994-2010 Winweb® · All rights reserved. Trust – Trust is fundamental in order to secure a productive work environment. For the latest information about SME Technology, follow me on Twitter or become a fan of WinWeb on Facebook. What is Small Business Infrastructure? motivate your staff.

2007 100

2007 2008 2006 2009 100

Stephanie LH Calahan

DECEMBER 2, 2009

link] or on Twitter: [link] 2.   Thanks to: Michelle Poteet from San Antonio of Reclaim Order www.reclaimorder.com or on Twitter: [link]   3.      Thanks to: Kat Tate from Sydney, Australia of Kat & Kaboodle [link] or on Twitter: [link] 4.    The Great Paper v PDA Debate!

Calendars 100

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Laughing all the Way to Work

AUGUST 10, 2010

© Copyright Patricia Robb 2010 10 August, 2010 Let your fingers do the walking: Quick keyboard shortcut keys I am on vacation and on my home computer I do not have a mouse so rely on keyboard shortcut keys, which reminded me again how helpful they are and how they are a big timesaver rather than reaching for the mouse all the time.

Keyboards 100

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Laughing all the Way to Work

DECEMBER 19, 2009

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. When a meeting is finalized, I put the scheduling sheet in a completed file. Lets enjoy our day together.© ► March (2) Admin Buddies Are you prepared?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

AUGUST 13, 2010

© Copyright Patricia Robb 2010 13 August, 2010 Pass it on. This is useful if you want to file the email and change the Subject line to something that better describes what the email is about or to put notes in the email. Lets enjoy our day together.© I wrote an article called We Dont Know What We Dont Know. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

OCTOBER 10, 2008

© Copyright Patricia Robb 2010 10 October, 2008 Working for the Disorganized. Keep an organized filing system and file list. If your boss tends to misplace things when they get it, make an extra copy for your file before giving it to them. Lets enjoy our day together.© ► February (5) We did it Canada!

Time Zones 100

Time Zones IAAP 2008 International 100

Laughing all the Way to Work

MARCH 15, 2009

© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. Lets enjoy our day together.© March 16, 2009 Patricia Robb said.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

The Small Business Blog

MARCH 2, 2010

Copyright © 1994-2010 Winweb® · All rights reserved. As many of my readers will know I am passionate about working from home for many reasons; it benefits society, the family and the environment. The Internet makes marketing your company easy; write a Blog, join Twitter and LinkedIn, and create a facebook group.

2007 100

2007 2008 2009 2006 100

Laughing all the Way to Work

JUNE 23, 2009

© Copyright Patricia Robb 2010 23 June, 2009 Colour Coding Works. Posted by Patricia Robb at 6:39 AM Labels: Administrative Assistant , colour coding , coloured file folders , professional assistant Reactions: 0comments: Post a Comment Newer Post Older Post Home Subscribe to: Post Comments (Atom) Join me for a Webinar, Sept.

Time Zones 100

Time Zones IAAP Staples Meeting Minutes 100

The Small Business Blog

JULY 20, 2010

Copyright © 1994-2010 Winweb® · All rights reserved. For the latest information about SME Technology, follow me on Twitter or become a fan of WinWeb on Facebook. Small business owners need to consider ‘online’ an extension of their market place and learn to communicate well within that environment.

2007 100

2007 2008 2006 2009 100

Laughing all the Way to Work

DECEMBER 5, 2009

© Copyright Patricia Robb 2010 5 December, 2009 Do you like what you do? If you know what works best for you and if your job is 80/20 on what you like then you can put up with the small stuff like filing and filling out expense forms. Lets enjoy our day together.© How true that is! This is an important thing to know.

Time Zones 100

Time Zones IAAP Interviewing Holidays 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

© Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views. I use hanging file folders labelled from January through to December. Lets enjoy our day together.©

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

JULY 26, 2009

© Copyright Patricia Robb 2010 26 July, 2009 Frustration Busters! Or if you want to attach a file, choose Attach File. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Lets enjoy our day together.©

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 13, 2009

© Copyright Patricia Robb 2010 13 January, 2009 Is it that time of the year already? In some organizations raises are tied to how well you do and it is also a record that is kept on your personnel file. My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

AUGUST 29, 2009

© Copyright Patricia Robb 2010 29 August, 2009 Managing your Bosss Inbox Nowadays our bosses are busy almost 24/7 and in order to cope they need our help managing their e-mail account. Get any files they may need as a result of the e-mail correspondence. Lets enjoy our day together.© Very good article Patricia!

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

OCTOBER 11, 2009

© Copyright Patricia Robb 2010 11 October, 2009 That is not in my job description. Building Relationships one Assistant at a Time ► April (2) Keeping focussed in a busy environment When your boss arranges meetings behind your back. Lets enjoy our day together.© ► March (2) Admin Buddies Are you prepared?

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

JANUARY 24, 2009

© Copyright Patricia Robb 2010 24 January, 2009 Some People see Roadblocks -- Others see Hurdles. This article is extremely well written, and I have already printed a hardcopy, which I am going to add to my file. My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

DECEMBER 12, 2009

© Copyright Patricia Robb 2010 12 December, 2009 On the job tips for new Admins. This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. Lets enjoy our day together.© 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP International 2009 100

Brilliantly Better

APRIL 19, 2010

After a few frustrating episodes (in which I even tried some mild self-hypnosis in order to recall “that brilliant idea” I had this morning in the car) I gave up trying to remember those bits and pieces and set up a capturing environment. I soon realized that I need capturing devices for only two environments: mobile and computer.

2010 40

2010 Email AT&T Twitter 40

Stephanie LH Calahan

DECEMBER 10, 2010

Create email folders same as you would for word doc and paper files. Review your tickler file, "to do" lists, Outlook tasks, or whatever you use to track your action items. Easy Filing Of Your Monthly Financial Transactions I have found that this system works well for many small business owners.

AT&T 100

AT&T Calendars Social Media Stress 100

Brilliantly Better

OCTOBER 21, 2010

Few people enjoy a root canal or filing taxes. Centering is becoming aware of you, yourself, your environment (people around you) and the whole FIELD, that hold everything (the universe, the space, …) How do you center? subscribe by RSS follow me on Twitter subscribe by email join me on Facebook Wanna Know How I Get Things Done?

2010 40

2010 AT&T Goals Learning 40