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3 Ways to Create a Better System for Information Management

All Things Admin

As administrative professionals, managing large amounts of information efficiently is crucial for ensuring smooth operations. Here are three simple yet effective strategies to help you enhance your information management system. In my opinion, technology should definitely be part of the solution, but it can’t be the entire solution.

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The What, Who and How of Outsourcing… So You Can Let Go

Success

While you’re certainly capable of answering the telephone, filing and ordering supplies, why waste your time on drudgery that almost anyone could do? Cheryl Rosner, co-founder of former hotel-booking app Stayful.com, worked with eight full-time employees and outsourced to four specialists who are contract workers. Who you gonna call?

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Which tasks should assistants manage?

Practically Perfect PA

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. Assistants should conduct research on behalf of their manager. Assistants should manage the administration of documents on behalf of their manager. Business travel.

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A day in the life: Matthew Want, PA, Marcham Publishing

Practically Perfect PA

Diary management and maintenance. Meeting and greeting visitors, liaising with clients, suppliers and other staff in a professional manner. Devising and maintaining office systems, including data management, CRM system and filing. Including using interacting with customers, and suppliers.

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OneNote Must-Knows: Color Coding and Custom Tags

All Things Admin

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. Vendors/Suppliers – Orange. With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. Training – Yellow. Business Development – Navy Blue.

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Serviced Apartments – pros and cons

Practically Perfect PA

I also met with all of the Sales Managers at the hotels local to my office and discussed their corporate rates. In addition I met with a number of serviced apartment suppliers and from the outset it was clear that the apartments were considerably cheaper than the best corporate rate I was offered at a hotel.

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Picking up skills along the EA career path

Practically Perfect PA

I worked hard at that job and was rewarded with a promotion to Account Manager in 2006, yay! The Account Manager role was a little side step along my career path but required the same skills I would need in my next role as a PA and Administrative Manager. Booking meetings and meeting rooms. Learning to multi-task.

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