Professional Assistant Blog

FEBRUARY 21, 2008

By The Professional Assistant on Thursday, February 21, 2008 Filed Under: Client Service , Meetings , Productivity Y ou’re walking around the office and someone comes up to you, asking for a pen. You search your pockets and realize that you don’t have one. Has this ever happened to you?

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Professional Assistant Blog

JANUARY 14, 2008

By The Professional Assistant on Monday, January 14, 2008 Filed Under: Client Service , Organize , Prioritize , Productivity Y ou write an e-mail to a staff member about a client having an issue with something. The staff member writes you back, but you don’t quite understand it. You write them again, asking for clarification.

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Professional Assistant Blog

OCTOBER 7, 2008

But of course, you don’t want to disturb others around you with the bell going off or some even have chickens clucking as the alarm. Having a timer at your desk can be a great tool. This way, you will only have to focus on your project for that particular amount of time and not have to worry about other projects falling behind.

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Professional Assistant Blog

SEPTEMBER 30, 2008

Do you even receive voice mails that are left by people trying to sell you something, but you didn’t even hear the phone ring? By The Professional Assistant on Tuesday, September 30, 2008 Filed Under: Productivity D o you receive junk mail, junk faxes and the occasional irritating phone call from telemarketers?

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Professional Assistant Blog

NOVEMBER 30, 2007

By The Professional Assistant on Friday, November 30, 2007 Filed Under: A re you looking for a way to make sure that others don’t open your letters or packages? Home About Me Advertise Want Confidential Documents to Stay Confidential? Then Redi-Tag Security Seals and Tape is the product for you.

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Professional Assistant Blog

SEPTEMBER 22, 2008

T here is a great site called OpenTable.com , which allows you to book reservations online with particular restaurants all over the world. By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants?

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Professional Assistant Blog

DECEMBER 4, 2007

Do you feel that they are overbearing and don’t know when to keep their opinions to themselves? Don’t allow yourself to become them. Remember that you want to be the bigger person and don’t sink to their level. Don’t let your work performance suffer. Practice, practice, practice!

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Professional Assistant Blog

MARCH 10, 2008

In my weekly recap last Friday I pointed out a Lifehack.org article arguing that the current climate for hyper-productivity isn’t all it’s cracked up to be. If I didn’t have a full day’s worth of tasks to complete I wasn’t being efficient enough. Until next time, T ake care - of your clutter!

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Professional Assistant Blog

MARCH 3, 2008

Hopefully, you weren’t also affected by the FPL power outages. It’s a reminder to all of us that depending on one system alone works fine, right up until the time that it doesn’t. In this case, commercial email services were affected, but the next time it could be your server at work.

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Professional Assistant Blog

NOVEMBER 8, 2007

See what you can change about yourself, don’t try to change others. At times, the person that conveys this tone doesn’t realize they are coming across in a harmful manner. If someone is making a difference by helping you or your teammates, let them know. Try to understand that change will happen, no matter what.

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Professional Assistant Blog

MARCH 4, 2008

Home About Me Advertise Write An Effective Out Of Office Assistant Message By The Professional Assistant on Tuesday, March 04, 2008 Filed Under: Client Service , MS-Outlook , Organize , Productivity A re you going on vacation? Don’t forget to set up and turn on your “Out of Office Assistant&# on Microsoft Outlook.

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Professional Assistant Blog

SEPTEMBER 3, 2008

Then he mentioned that he didn’t want all of the details of each product listed. I recently ran into this problem as well. One of my managers wanted me to use our sales tracking software to create the sales report for a particular product. He only wanted the total amounts shown as a bundled figure.

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Professional Assistant Blog

MARCH 27, 2008

Until next time, T ake care - of your clutter! Save the new e-mail distribution list by giving it a name that this corresponds to whatever it is being used for. All e-mail distribution lists are bolded. Just create a second e-mail distribution list and include the first one in it.

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Laughing all the Way to Work

JANUARY 23, 2010

Whether they had or hadn`t I was never sure, but I know today that offices do fundraise for charities and workers are happy to participate. Whether they had or hadn`t I was never sure, but I know today that offices do fundraise for charities and workers are happy to participate. He raised over $1,000. 5, 2010 at 12 p.m.

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Professional Assistant Blog

NOVEMBER 20, 2007

This doesn’t mean that you have to go out for beers or go to a movie. I don’t mean take charge of the office – you might make some serious mistakes. Don’t whine and complain about every little task that is given to you. Don’t break your promises. Take some risks!

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Professional Assistant Blog

JANUARY 7, 2008

But don’t forget, some office fax machines require you to dial 9 before any numbers, so don’t forget that. I had the same trouble in the past, since I have to fax quite a few documents to clients on a regular basis. There’s a really easy solution to this. I found a great website called Time and Date.com.

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Professional Assistant Blog

JANUARY 15, 2008

You don’t have to do much to lend a helping hand, just go out there and join an association, volunteer or whatever would make you feel “balanced&#. I never thought that I’d want to be a Professional Assistant, but somehow it just jumped out at me. But that’s another story.

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Professional Assistant Blog

FEBRUARY 11, 2008

One of my readers asked me for some tips on handling annoying co-workers that don’t throw out their tea bags, leave used paper towels around the sink area or just leave their dirty dishes in the dish rack. Do you start wondering if they treat their own house the same way? You’re not alone. right away.

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Professional Assistant Blog

FEBRUARY 19, 2008

I worked as an Investment Advisor’s Assistant, completed my CSC (Canadian Securities Course), but soon after, I realized that this wasn’t really for me. One thing that always bothered me in my last job was when I had my door closed, people would still knock and ask me questions that weren’t urgent.

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Professional Assistant Blog

DECEMBER 5, 2007

We hold meetings every so often (since everyone’s busy and can’t really figure out when these meetings work for everyone), but we do try to meet at least once every quarter. This is definitely good for sharing ideas and skills among teammates and other departments.

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Professional Assistant Blog

JULY 16, 2008

Until next time, T ake care - of your clutter! She is the largest share holder of the company, obviously. But she is very high strung and doesnt know how to relax even when among friends or on vacation. She can be very trying at times, just a very difficult person. I consider myself and have been in the past, to be an over achiever.

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Professional Assistant Blog

AUGUST 14, 2008

Until next time, T ake care - of your clutter! By The Professional Assistant on Thursday, August 14, 2008 Filed Under: Productivity , System Security F orgetting your Windows password happens to everyone from time to time. Yes, even I forget it at times. Then you have to try to remember all of these passwords! When does it ever end?

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Professional Assistant Blog

DECEMBER 17, 2007

I can understand that certain items need to be handled via e-mail, so you have a record of the matter, but if it’s something that doesn’t need to be recorded, such as asking the person where they would like to have lunch or how their weekend went. This actually happens quite a bit at my workplace as well.

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Professional Assistant Blog

APRIL 1, 2008

Until next time, T ake care - of your clutter! Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today. Post from: Assistant Tips 4comments for this post Jodith One thing I find helpful when having multiple people performing file updates is to keep track changes turned on.

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Professional Assistant Blog

MARCH 28, 2008

Until next time, T ake care - of your clutter! I am very interested in working for you and look forward to hearing from you once the final decisions are made regarding this position. Please feel free to contact me at anytime if further information is needed. My phone number is (XXX) XXX-XXXX. Thank you again for your time and consideration.

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Professional Assistant Blog

FEBRUARY 12, 2008

Thanks Manish Posted on 23 October, 2009 1:20 AM The Professional Assistant Hi Manish, Unfortunately, I don't have any other answer to this except to resize each one individually. Posted on 4 July, 2010 9:05 PM The Professional Assistant Hi, Unfortunately, you can't change the size of the file, but you can with Paint or Photoshop.

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Professional Assistant Blog

MARCH 20, 2008

Administrative Assistants have a list of things they specialize in including business writing, proofreading, minute taking, meeting planning, travel agent, desktop publishing, editing, public relations and client liaison to name a few. Until next time, T ake care - of your clutter!

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Laughing all the Way to Work

JANUARY 10, 2010

I travel far to try and find a full-serve station, but they are becoming extinct. Posted by Patricia Robb at 2:34 PM Labels: 30 years of service , Administrative Assistant , administrative professional , professional service , quality service Reactions: 2comments: Jodith said. The incentive was you saved.002

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Laughing all the Way to Work

JANUARY 15, 2010

I use this all the time on my calendar and my boss's calendar, and it helps us both to know which events are phone calls which he can take in the office or on the road (yellow) or which events will require travel (blue). I put travel in red and action reminders in yellow, but that is our own system and it works for us.

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Laughing all the Way to Work

FEBRUARY 13, 2010

By the same token, I appreciate it when someone lets me know by when they will have something for me and if they can’t have it done by that date, then I like it when they get back to me to say when I can expect it. So that is what I like, but it isn’t always what I get. I can only guess when I might get it.

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Professional Assistant Blog

MARCH 6, 2008

Until next time, T ake care - of your clutter! This is a typical work day for her: She comes in late EVERYDAY (not just a few minutes, but 15-25 minutes with an excuse for WHY shes late - traffic - and she lives 10 minutes away). Next she starts complaining about people around her, her friends, her spouse’s friends, kids, etc.

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Laughing all the Way to Work

FEBRUARY 7, 2010

They said it works with most phone services. I actually didn't know this and this is something I need because I tend to blather on a little bit and get carried away! :) February 12, 2010 Patricia Robb said. But, as I learned the hard way it doesn't work on all systems. Thanks Patricia! Thanks everyone for correcting me.

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Laughing all the Way to Work

MARCH 1, 2009

Under My Favourites, I have added a Meeting section with some useful sites and combined many of my travel related links under one title simply called Travel. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? 5, 2010 at 12 p.m.

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Laughing all the Way to Work

DECEMBER 28, 2009

Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? That is pretty dedicated.

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Laughing all the Way to Work

JANUARY 10, 2010

Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? 5, 2010 at 12 p.m. Dealing in real time.

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Laughing all the Way to Work

AUGUST 22, 2009

Sometimes I need to do a job, but I can’t move forward until I get an answer from someone else. While waiting for the answer, you can go on to other tasks and bring this item forward another day to get it off your desk, but don’t let it go off your radar. Put it in your Outlook Tasks with a reminder to follow up.

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Laughing all the Way to Work

MAY 31, 2009

Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? 5, 2010 at 12 p.m. Dealing in real time.

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