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How to take meeting minutes like a professional

BMT Office Administration

Meeting minutes are a staple of all Board meetings, and many internal company meetings, as they serve as an official written record of a meeting to aid in future decision-making and fill in employees who couldn’t attend. Yet, if you’ve never written meeting minutes before, it may seem like an intimidating process.

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Tips on good minute taking

Practically Perfect PA

The name of the minute taker. Each of the agenda items underlined and listed with details on what was decided, what was accomplished and the action points to take forward (with the initials of the person responsible for the action). The date of the next meeting. Brought up. Any other business. Complained. Emphasised.

Agenda 100
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Tips on good minute taking

Practically Perfect PA

The name of the minute taker. Each of the agenda items underlined and listed with details on what was decided, what was accomplished and the action points to take forward (with the initials of the person responsible for the action). The date of the next meeting. Brought up. Any other business. Complained. Emphasised.

Agenda 100
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Meeting preparation.

Laughing all the Way to Work

Some things I have on this list is a memory stick with the minute templates, tentcards, meals ordered, meeting packages, pen, notebook, highlighter, calculator (I hate math so just in case they ask something that requires mathematical skills) and attendance records to establish quorum for each meeting. Are you plugged in?

Agenda 100
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Meetings Plus: Taking them offline

Laughing all the Way to Work

Much easier than searching in Outlook and less stressful. When a meeting is finalized, I put the scheduling sheet in a completed file. There are some meetings that are currently on my radar for next summer and beyond, but I still have a sheet for it and move it up the pile as the date for planning gets closer.

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Going Checklist Crazy

Laughing all the Way to Work

Making a List, Checking it Twice The Board meeting I am preparing for is a two-day event and I dont want to forget anything that I need to do leading up to it, or anything that I need on the day of. I have a checklist for each day with a list of things I have to remember to bring or do before and after the meeting.

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Breaking down Minutes: The Art of Minute Taking

Who's the Real Boss?

However, every type of minutes will always serve the same purpose at a very high level and will always capture – who was there; what was said; and what the actions were. And it doesn’t matter if they’re good minutes or not, as the more you read, the more you’ll realise what you should and shouldn’t do.

Agenda 98