Agenda Calendars Information Phones 
Laughing all the Way to Work
OCTOBER 2, 2010
You can add the agenda to the meeting request by attaching it. When you send it to the attendees they will have all the information they need for the meeting. My current boss travels a lot so I put his travel schedule in the calendar as well. If a meeting is from 9 to 5 for instance, I block that whole time in their calendar.
Laughing all the Way to Work
NOVEMBER 10, 2007
In order for your boss to have all the information he needs for the call, drag and drop the email into the calendar meeting date. He can then view the information he needs before the meeting from his Blackberry. An email was sent with what the client wanted to discuss including particulars about a matter.
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Practically Perfect PA
OCTOBER 23, 2014
I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Juggling our boss’s time is a complex operation. Diary Management fundamentals. Practical tips for diary Management.
Professional Assistant Blog
NOVEMBER 20, 2009
Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#.
Ian's Messy Desk
JANUARY 26, 2012
Incoming communication – You should work to manage of your incoming data with the fewest possible moves; including e-mail, voice mail, real-time phone calls and regular mail. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. File those that are just for information. Voice Mail.
Laughing all the Way to Work
JANUARY 22, 2011
So I do and when he has a meeting I make sure he has the agenda and any back-up materials, the location and directions if needed, the name and title of the person he is meeting, especially if he doesn't know them well, and the purpose of the meeting. There is more to it than just putting the date in the calendar.
Practically Perfect PA
MARCH 18, 2015
Get the basics up and running straight away: Tell them you will need access to their inbox and calendar. Write the first agenda for this meeting and make sure the first point of conversation is on the structure of your 1-2-1 meetings. Some Execs like to have frequent face-to-face meetings, while others prefer e-mail or phone check-ins.
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