Ian's Messy Desk

JANUARY 26, 2012

Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. Work from an agenda. Work your calendar: If you’re not on the phone, set-up, confirm or reschedule items on your calendar. If it takes less than two minutes to answer a message, do it then file or delete the message. Voice Mail.

Calendars 100

Calendars Phones Agenda Filing 100

Worxbee

SEPTEMBER 20, 2021

Set a clear agenda Another massive time waster happens when people say “let’s meet at 10am Tuesday,” then don’t prepare ahead for the meeting. To facilitate that, you need an agenda. Most of the time, that means you should also limit the agenda, rather than attempting to cram a lot of things in. There are several options!

Agenda 52

Agenda Environment Etiquette Goals 52

Practically Perfect PA

OCTOBER 23, 2014

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. How to ensure you manage your Executive’s diary effectively. Juggling our boss’s time is a complex operation.

Management 100

Management Calendars Agenda AT&T 100

Loosely Speaking

MARCH 12, 2009

That being said, our agenda calls for each attendee to provide a valuable tip.  When you purchase the download for a nominal price, this combo marketing plan and calendar guides a business owner through the important tasks that so often get pushed off to the side. I love this thing! That’s impressive.  I was hooked!

Networking 100

Networking Calendars Mentoring 2009 100

Ian's Messy Desk

MAY 12, 2010

Home About Contact Me Links Sitemap How to Manage Time Posted by Ian McKenzie Written on May 12, 2010 If youre new here, you may want to subscribe to my RSS feed. List #1 – The weekly calendar. How you manage your time is part of your personal agenda. Or, if you prefer, you can subscribe to my blog posts by e-mail.

Management 100

Management Goals Ergonomics Agenda 100

Stephanie LH Calahan

DECEMBER 23, 2009

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Office Organization Success

FEBRUARY 24, 2012

Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. You can overlay your calendars with one another so you can see if there are any conflicts or gaps with your planning. And similarly you can just view one calendar at a time. Actually it’s the one I use myself!

Project Management 100

Project Management Central Desktop Management Calendars 100

Professional Assistant Blog

NOVEMBER 20, 2009

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#.

2007 100

2007 Agenda 2008 Cubicle 100

Practically Perfect PA

AUGUST 1, 2013

Most of that time has been spent figuring out how to look as youthful as I did at 21, making terrible decisions with fashion, money and well men but also making my way along the career path that has led me to being an EA in Barcelona. Learning how to use and fix a variety of office equipment. Understanding basic office procedures.

Skills 100

Skills 2003 UPS Agenda 100

Practically Perfect PA

MARCH 18, 2015

You may have been an assistant for years and know the role inside out, but your new Executive doesn’t have a clue what you do and how to work with you. They may not need you to do everything but at least they will understand how much you can actually help them. In this instance assistants really do have to take the lead.

Calendars 100

Calendars Agenda Management AT&T 100

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. Notes from all areas of life in the front.

Management 100

Management Agenda Calendars Twitter 100

Loosely Speaking

JUNE 7, 2009

Love to hear from you about your thoughts on an agenda for a VA retreat, or any similar event you’ve hosted for peers. Loosely Speaking is about how to fuel-inject your entrepreneurial self by living a rollicking, well-rounded life. Or, are you going to be in Arizona in late August? Get Loosely Speaking Products. Loose Ends.

2004 100

2004 Agenda 2009 Calendars 100

Ian's Messy Desk

JULY 31, 2012

You can use a journal, a calendar, a graph or any other form that works for you. Keep your goals on someone else’s agenda. How to stay motivated (passionatelife.me). Work with specific times; whether it’s a deadline for a one-off project or regular times for on-going behaviour. Track your progress. Write it down. Give it a try.

Goals 100

Goals Management Agenda Calendars 100

Laughing all the Way to Work

JUNE 14, 2009

My favourite to-do list is a calendar timeline so I can see at a glance where I am at and what I need to do to get there. It is simply using an on-line calendar with space on each day to enter what needs to be done. To generate a calendar in Word 2007, click on the Office Button (in the top left-hand corner). No surprises!

Agenda 100

Agenda Time Zones IAAP Calendars 100

Practically Perfect PA

JUNE 1, 2015

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. I support both the Artistic Director and Director of Marketing, Communications and Membership. There is always lots of diary management and setting up meetings. What do you enjoy most about your role?

Suppliers 100

Suppliers 2011 Agenda Lifestyle 100

Laughing all the Way to Work

MAY 16, 2010

Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets Dealing in real time.

Agenda 100

Agenda Time Zones International IAAP 100

Productivity Bits

SEPTEMBER 23, 2010

How to deal with the open loops is a question we always try to find answers for. We cannot seem to contain these open loops no matter how hard we try. GTD Agenda - This is one of the tools designed with the GTD system in mind. Goals, Projects, Tasks, Checklists, Schedules, and Calendar – you can manage them in this tool.

Agenda 100

Agenda AT&T Calendars Stress 100

Stephanie LH Calahan

NOVEMBER 14, 2012

Don’t be fooled by the calendar. If you are not reaching your business goals, if your business is not as profitable as you would like, if you are not spending time in your personal life like you would want, if you are not achieving your vision, then why is your calendar and to-do list so full? Why are you so “busy?”

Social Media 100

Social Media Calendars Agenda Twitter 100

Loosely Speaking

JANUARY 16, 2009

Agenda will be provided once you RSVP to either tara-at-cableone-dot-net or ktcosmos-at-LooseEnds-dot-net. Loosely Speaking is about how to fuel-inject your entrepreneurial self by living a rollicking, well-rounded life. Please feel free to forward this information to any other VAs you know who do meet our guidelines as stated above.

2009 100

2009 2004 Agenda AT&T 100

Laughing all the Way to Work

NOVEMBER 8, 2009

Secure the date and time in his or her calendar, taking into consideration travel time if outside the office. State the purpose of the meeting in the calendar appointment as well as who will be at the meeting (i.e. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc.

Time Zones 100

Time Zones IAAP International Calendars 100

The Office Professionals Place

FEBRUARY 2, 2010

How to deal with it: If you work with someone who does not like to share information or it seems as you are left in the dark, ask questions. How to deal with it: These types of managers believe in facts and statistics. How to deal with it: Provide written materials and information about the training or workshop you wish to attend.

Filing 100

Filing 2010 2006 AT&T 100

Loosely Speaking

AUGUST 6, 2009

Session 002: How to Price Your Services Host & Discussion Facilitators: Nina Feldman, Nina Feldman Connections , Jeannine Clontz, VAbizcoach , Kelly Poelker , Another 8 Hours Time: 2:00 pm Location:Â Nina will be joining us virtually from San Francisco, Jeannine’s in Missouri, and Kelly is in Illinois! More ideas. More questions.

2009 100

2009 Agenda Social Media Phones 100

Success

JULY 2, 2021

If you’ve ever been confused about how to fulfill your dreams , or even where to start, you’re not alone. But when you’re unsure of how those things fuel your dreams—or even worse, you can’t visualize the end goal—it’s easy to postpone the existence you crave. Put them in your calendar, and every 90 days, you repeat the process.”.

Goals 312

Goals Agenda Lifestyle Calendars 312

Laughing all the Way to Work

SEPTEMBER 19, 2008

My boss likes me to print his weekly calendar on Monday so he can see at a glance what he has for the week so I clip that to the front of the folder. I then print his daily calendar and slip that in the left pocket of the folder and on the right side I put everything he will need for the day. I do this for each day of the week.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Laughing all the Way to Work

DECEMBER 19, 2009

Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. Another benefit to writing it down is if your boss asks you to cancel it or to quickly tell you when the meeting is, you can look at the sheet rather than trying to search for it in your calendar. Minute taking made easier.

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

AUGUST 13, 2010

I mentioned this to our team of admins at one of our meetings so when one of my co-workers found out how to do something they thought to share it with the team. The tip she sent me was how to edit an email that you have received. So how can we know what we dont know? Minute taking made easier. Dealing in real time.

Time Zones 100

Time Zones IAAP PowerPoint Email 100

Laughing all the Way to Work

DECEMBER 12, 2009

INCOMING MAIL: As with e-mail, you should read the letter to see if there are any action items for your boss (or yourself) and diarize them or put the appropriate dates in the calendar. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

Time Zones 100

Time Zones IAAP International 2009 100

Office Dynamics

DECEMBER 8, 2016

Here are some ideas: Daily Calendars Technology is not perfect and neither are humans. It is easy to place a wrong time or wrong date on a calendar. Or because so many leaders are independent, they place events on their own calendars and forget to inform their administrative partner. Shared calendar. Great idea.

Management 100

Management 2016 Calendars Administrative Professionals 100

Eat Your Career

JANUARY 13, 2020

How to Overcome the 10 Most Common Admin Challenges. Admin assistants generally provide support to a team or group of people, a department, or a specific business function. Personal Assistants do not have this same limitation. Being an Administrative Professional is tough! Get simple answers to your most pressing problems.

Administrative Professionals 230

Administrative Professionals Training Skills Agenda 230

Laughing all the Way to Work

SEPTEMBER 18, 2009

Click on that and you will find a wealth of templates from a resume, cover letter, minutes, agenda and many others. From the young cadet who waited while I got my subway pass and directed me to the downtown core, to the man who recommended the High Museum and Atlanta Aquarium and gave me directions on how to get there. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP Meeting Minutes International 100

Laughing all the Way to Work

MARCH 13, 2010

The night before I go to a Board meeting, I review all my templates, agendas, binder, attendance sheets and everything I am going to need or might need. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? no tickets. Do I have everything?

Time Zones 100

Time Zones IAAP 2010 International 100

Productivityist

DECEMBER 8, 2012

NeuYear calendar. I’m big on visuals, and the NeuYear calendar gives me a bird’s eye view of my year in one place. Agenda Calendar. My iOS calendar app of choice. The ideal calendar app for the productivityist who uses iOS. (On If you’re in Canada, you can get booq gear from Sozo Distributing.).

2012 40

2012 Gifts Holidays Keyboards 40

Laughing all the Way to Work

SEPTEMBER 6, 2008

Posted by Patricia Robb at 4:16 PM Labels: Administrative Assistant , agenda , checklist , executive assistant , minutes , motions , professional assistant , to-do list , voting Reactions: Newer Post Older Post Home Join me for a Webinar, Sept. Being organized helps de-clutter any task and makes it more manageable and doable. 411 Look Up 411.ca

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

JULY 5, 2009

Hi, how are you?," She had an agenda and was going to let him have it. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service? The longer she couldnt get in touch with him, the angrier she became. she said sweetly. What happened?

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Laughing all the Way to Work

MAY 24, 2009

Under Leader, click the leader option that suits your needs i.e. ……1 or --1 Click OK Type text you want i.e. Agenda as in example below. If you want to turn off the Check Grammar with Spelling and only enable the Check Spelling, here is how to do it. Your bosses calendar will now show Monday to Wednesday blocked from 9-5.

2007 100

2007 Time Zones IAAP 2003 100

Laughing all the Way to Work

FEBRUARY 20, 2010

Below are a few tips so the task is not as daunting: Filling in the blanks I take minutes on a laptop so it is easy to make a template ahead of time which is based on the agenda. I put the items from the agenda on the template in the same order and with a space to put the discussion and decisions/actions from the meeting.

Time Zones 100

Time Zones Agenda IAAP 2010 100

Admin Awards

DECEMBER 1, 2021

In terms of how to tactically do that, Wu suggests having quarterly check-ins with your Executive. At Ludwig’s company LUMINI, the focus is on creating a community for EAs and their Executives, and to show them how to work better together. What are you passionate about?” ” asks Wu. ” LEARN MORE.

Administrative Professionals 52

Administrative Professionals Confidence Retirement Mentoring 52