Calendar Clarity

Laughing all the Way to Work

You can add the agenda to the meeting request by attaching it. My current boss travels a lot so I put his travel schedule in the calendar as well. Undoubtedly if the meeting is put as an all-day meeting and someone is looking in your calendar to see if you are busy, they will probably not notice the all-day meeting that is at the top of the calendar. If a meeting is from 9 to 5 for instance, I block that whole time in their calendar.

Shining the Spotlight on Hidden Agendas

Make or Break Moments

However, recently there have been incidents where the contestants have had hidden agendas. Here’s what I have to say: Your hidden agendas aren’t so hidden. They will see through our thinly veiled agenda to the truth: We are in it for ourselves – not to build a relationship with a potential customer for life. Do you have a hidden agenda with your customers? Do you press hidden sales agendas on your employees?

Agenda 130
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Decluttering iStuff: Calendars

Productivityist

I’m at the time of year where I begin to map out the coming year – not with mind mapping apps 1 , but on my various calendars. My family routinely receives/orders a wall calendar that has photos of our closest relatives on my wife’s side, mainly (and appropriately) featuring the kids. As for me, I’m pretty much digital when it comes to calendars. For the purposes of this purge, I am not including web-based calendar apps that reside on my iOS devices. Agenda.

Calendar Tip

Laughing all the Way to Work

In order for your boss to have all the information he needs for the call, drag and drop the email into the calendar meeting date. Other things you can put in the comments section would be: call-in numbers if it is a teleconference agenda address/directions to get to the meeting confirmed attendance list with phone numbers (especially if your boss is the Chair) and any other information you think would be helpful.

2007 100

Looking Forward in 2011

Laughing all the Way to Work

The new year is a good time to bring up the Look-Forward Agenda. The Look-Forward Agenda is very helpful for this. It is basically a list of items that are regularly dealt with throughout the year and provides a timetable of when these items need to be added to the agenda. These items are put on the agenda to make the decision on what date we will have it and who will arrange it. Happy New Year everyone!

2011 109

Conquering The Open Loops Of Productivity

Productivity Bits

Producteev – According to the tool’s site, “Producteev will help you manage your tasks from wherever you’re comfortable working : E-mail, IM, Web, iPhone, Gmail, Google Calendar, etc.&# GTD Agenda - This is one of the tools designed with the GTD system in mind. Goals, Projects, Tasks, Checklists, Schedules, and Calendar – you can manage them in this tool. Copyright © 2011 Marlon Ribunal. Visit the original article at [link].

2010 210

Make No Mistakes With Meeting Request Attachments in Outlook 2007

Professional Assistant Blog

Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. They don’t see the attached agenda or other attachment that you’ve added and go to the meeting oblivious of what’s going on or if they should have prepared for the meeting. If you want to update the calendar, you would have to make the changes in the meeting request directly.

2007 122

Whose meeting is it anyway?

Laughing all the Way to Work

Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? This person is also responsible for making sure the agenda is sent out on time and will need to set a reminder to the meeting Chair to make sure that is done.

2010 100

Planner Or Tickler (1-31) File? - How to Use Both For Optimal.

Productive & Organized

How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files.

2009 120

10 Tips to Manage Your Time Effectively Under Pressure

Dumb Little Man

For example, if most of your time is utilized in unproductive meetings and low-priority tasks, try to reschedule your agenda. In addition to this, share the meeting agenda with your colleagues and subordinates. Use Your Calendar. Keeping a calendar at your office desk is always a good idea to keep track of your upcoming meetings, routine tasks, and events. You can also download a calendar app in your smartphone in order to know when exactly a certain task is due.

2019 214

The ultimate guide to diary management

Practically Perfect PA

I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. Assistants should manage every part of their Executive’s calendar, it should be completely controlled by you and your Executive shouldn’t edit the calendar at all (in an ideal world!) If you have two screens at work always keep your boss’s calendar open on one screen.

2014 210

Effective Committee meeting management

Practically Perfect PA

The agenda. The Committee chair will normally finalise the meeting’s agenda but you can certainly help by drafting the initial version. Every agenda should have the following details: The name of the Committee meeting. Look through the previous set of minutes and add items to the agenda that have been carried over to this meeting. The agenda should also have regular items for discussion such as financials, operational activity, communications etc.

2012 161

Effective Committee meeting management

Practically Perfect PA

The agenda. The Committee chair will normally finalise the meeting’s agenda but you can certainly help by drafting the initial version. Every agenda should have the following details: The name of the Committee meeting. Look through the previous set of minutes and add items to the agenda that have been carried over to this meeting. The agenda should also have regular items for discussion such as financials, operational activity, communications etc.

2012 160

Administrative Assistant vs. Executive Assistant: What’s the Difference?

Eat Your Career

Support,” in this context, means that the admin handles operational/administrative tasks, including but not limited to: Scheduling and calendar management Meeting preparation and travel planning Organizing and managing paperwork Data entry and reporting Drafting and proofreading communications Fielding inquiries from clients and other business associates Handling and directing calls and visitors Creating and improving operational processes and procedures.

2020 147

The One Productive Weekly Meeting You're Not Having (But Should)

Productivityist

Review the calendar for the next two weeks. Set an agenda. This should go without saying, but if you go into the meeting with your life partner without some sort of agenda then you''re setting yourself up for an unfocused session. While we''ve started using Less Meeting for our meetings, I''ve made a habit of entering a brief bullet point agenda in the calendar appointment as well since my wife is more familiar with Google Calendar then Less Meeting right now.

2014 84

4 Top Project Management Tools

Office Organization Success

Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. Just some of the features I really like about them are: You can create as many calendars as you need – so you may decide to create a master calendar for all your marketing planning and then individual calendars for product and program launches. You can overlay your calendars with one another so you can see if there are any conflicts or gaps with your planning.

7 Mistakes People Make Under the Umbrella of Productivity

Dumb Little Man

2 Not respecting your calendar. This can be of help, but not if you don’t respect your calendar. You schedule a one-on-one meeting with yourself to address your priorities and then your agenda gets hijacked. There’re other people’s priorities that are lurking in the shadow, waiting to fill your calendar. Everybody wants to be successful, sexy, and productive. However, in order to be productive, you should experience some painful mistakes.

2019 193

10 Work Productivity Tips and Tricks You Should Adopt at Work Today

Dumb Little Man

To fulfil time-sensitive tasks, resist the temptation of putting in longer hours or add into your already-full calendar. From setting the agenda, inviting participants, ensuring participation, meetings do become quite frustrating at times. There are only two ways to increase the output of your work. It’s either you put in an extra number of hours or find smart work productivity tips to working hard. Productivity and Motivation. You are more productive when you feel motivated.

2020 209

Picking up skills along the EA career path

Practically Perfect PA

Getting to grips with calendar and email management. Taking minutes, writing agendas and attending meetings. I’ve been an EA for quite some time now, in fact I started working in 2003 so it has been a decade. Most of that time has been spent figuring out how to look as youthful as I did at 21, making terrible decisions with fashion, money and well men but also making my way along the career path that has led me to being an EA in Barcelona.

Skills 190

Meetings, Meetings, and More Meetings

Office Dynamics

Distribute an agenda to participants before the meeting. Transfer action items to follow-up lists, calendars, and “to-do” folder. Update your calendar with future meeting dates. I bet that like many people you thought meetings would go by the wayside because of technology or at least there would be fewer meetings. Not true! The reasons meetings.

2018 122

Podcast 099: The virtual team

Clutter Coach

Having the calls on his calendar gave more structure to the timeline. It also encourages me to put tasks on the calendar and complete them because I’ve given myself a reason that they should happen now, not next month or next year or sometime in the future. We don’t have a specific agenda for our calls, although that’s a great idea. by Subscribe: iTunes ? Stitcher ? Soundcloud ? YouTube ? Google Play. You can leave a review here!

2018 100

Technology to help with minute taking

Practically Perfect PA

Again it is a digital notebook but it also has an automated To-Do organiser which syncs with calendars and address books. Through Meeting Gold meetings can be created, sent to the participant’s calendars, agendas can be created and changed prior to the meeting. About 10 years ago I used to manage 12 Committees as part of my role at the time. I absolutely loved the job but it did mean that I had to write 48 sets of minutes each year.

2014 192

Working with a boss who has never had an assistant before

Practically Perfect PA

Get the basics up and running straight away: Tell them you will need access to their inbox and calendar. Write the first agenda for this meeting and make sure the first point of conversation is on the structure of your 1-2-1 meetings. With long term tasks, such as diary or email management define exactly how they want you to manage their correspondence and calendar. Working for a new Executive who has never had an assistant before can be a tricky situation to find yourself .

2015 153

Regional Virtual Assistant Retreat?

Loosely Speaking

Love to hear from you about your thoughts on an agenda for a VA retreat, or any similar event you’ve hosted for peers. Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Regional Virtual Assistant Retreat? Sunday, June 7, 2009 at 10:40 am // By: // Category: Life of the Virtual Assistant Entrepreneurs who work from home often report a sense of isolation, caused by, well, working in isolation much of the time.

2009 100

Keeping it all together

Laughing all the Way to Work

For each of the meetings I provide support to I have an agenda folder and any items that people forward me to add to the next agenda or questions they might have, I put in that folder. This is also useful when you meet with the Chair to create the agenda so you can be reminded of anything that needs to be put on it. As admins we have different projects going on all the time, meetings scheduled with our bosses and other things that need reminders set or items brought forward.

2011 116

Major Meltdown in Time Management - Tips to Avoid it Happening To You

Productive & Organized

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. kmmarketing   @ StephCalahan I enter important to-dos as calendar items in my iPhone. Break down into bite size pieces, and put the pieces on the calendar.

2010 217

How to Stop Wasting Time – External Factors

Ian's Messy Desk

Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. Work from an agenda. Work your calendar: If you’re not on the phone, set-up, confirm or reschedule items on your calendar. There are many behaviours and practices that get in the way of our productivity. These time-wasters fall into two types: internal, those things we generate and external, those things that come at us from outside. Both types can be controlled.

2012 130

A self-management checklist

Ian's Messy Desk

You can use a journal, a calendar, a graph or any other form that works for you. Keep your goals on someone else’s agenda. Everybody faces challenges in managing certain aspects of their lives. Someone who loves to go trail riding on a bicycle will have no problems motivating themselves to exercise. However, putting aside time to sit and read might be problematic. On the other hand, the reader might have problems putting down the book and getting active.

Pretty Planning

Tips From T. Marie

She wrote that during “a busy work day, my online calendar is tucked away. She also has agendas where, if you want to, you can print and build your own papers.) The Following is a Guest Post By: Sydnee Yates is a content writer for PDF Supply. She studied Literature (with a specialization in creative writing) in undergraduate school. She received her Bachelor’s degree at the University of North Carolina Asheville.

2016 106

A business case outline for an internal PA network

Practically Perfect PA

Create a PA Calendar of relevant Internal & External PA Events for e.g. internal and external networking opportunities and information on approved trainers & ad-hoc training/conference days. Create a Team Charter and come up with rules of engagement and expectations including how long the future meetings will be, when they will take place, how often and how we will organise the agenda etc.

A day in the life: Claudia Ferreres, PA to Albert Adrià

Practically Perfect PA

As the Personal Assistant to a quite renowned chef, my tasks might vary from the ones of a regular PA, like calendar and email management, to most specific tasks such as taking care of the journalists that come visit the restaurants and to interview Albert. Within those 2 hours I have to manage my emails and requests and print him either the week or the day agenda with all the meetings and commitments that we have planned for that day/week. What are the main aspects of your role?

2015 218

Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

Calendar everything and stick to it. It’s much more productive to have scheduled phone conversations that include an agenda and have a short time limit; thirty minutes as opposed to an hour. I heard an old expression the other day, “the harder I work, the behinder I get!” Do you ever feel like they’re talking about you? I remember times when I certainly felt this way.

2012 131

How to stay on top of your marketing and networking tasks

Loosely Speaking

That being said, our agenda calls for each attendee to provide a valuable tip.  When you purchase the download for a nominal price, this combo marketing plan and calendar guides a business owner through the important tasks that so often get pushed off to the side. In conjunction with the calendar is The Marketing Mix: Official Blog from Marketing-Mentor, [link].Â

2009 100

Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

Calendar everything and stick to it. It’s much more productive to have scheduled phone conversations that include an agenda and have a short time limit; thirty minutes as opposed to an hour. by Donna Toothaker. I heard an old expression the other day, “the harder I work, the behinder I get!” Do you ever feel like they’re talking about you? I remember times when I certainly felt this way.

2014 100

ANNOUNCEMENT: 2014 Training Dates

Office Dynamics

It''s time to get out your 2014 calendar and start marking your dates for training and development. Course location and agenda may be found by following event links. ANNOUNCEMENT: 2014 Training Dates. We have announced our training program dates - reserve your seat now in one of our popular administrative training courses led/created by Joan Burge. For more about each training program, please click the link on the name of the program to be directed to more descriptive information.

2014 126

Revolutionary Ways Assistants Can Get Information from Their Managers

Office Dynamics

Here are some ideas: Daily Calendars Technology is not perfect and neither are humans. It is easy to place a wrong time or wrong date on a calendar. Or because so many leaders are independent, they place events on their own calendars and forget to inform their administrative partner. At least bi-weekly, you and your leader should review the calendar for upcoming events as far as three months out. Shared calendar.

2016 166

Don’t They Have Spell Check?

Daily Writing Tips

Spell checkers do a great job of flagging one-of-a-kind words like tragedy , definitely , Wednesday , February , separate , argument , calendar , and truly. Correct : There’s a wide range of custom calendar sizes available. Incorrect: “If Mike Madigan wanted marriage equality, truely, truely, he would put the same kind of effort behind it as he has the pension issues and other things that are high on his agenda,” Thayer said.

2015 75

Manage Your Time. Schedule Your Workflow. Save Your Sanity.

Step It Up VA Coaching

Calendar everything and stick to it. It’s much more productive to have scheduled phone conversations that include an agenda and have a short time limit; thirty minutes as opposed to an hour. by Donna Toothaker. I heard an old expression the other day, “the harder I work, the behinder I get!” Do you ever feel like they’re talking about you? I remember times when I certainly felt this way.

2013 109

Reach Your Goals With a Self-Management Checklist

Ian's Messy Desk

You can use a journal, a calendar, a graph or any other form that works for you. Keep your goals on someone else’s agenda. Everybody faces challenges in managing certain aspects of their lives. Someone who loves to go trail riding on a bicycle will have no problems motivating themselves to exercise. However, putting aside time to sit and read might be problematic. On the other hand, the reader might have problems putting down the book and getting active.

Goals 135

A day in the life: Saba Ali, Royal Academy of Dance

Practically Perfect PA

I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. It’s difficult to say I have an average day as it depends what is happening in our calendar i.e. whether we have an event taking place, Board or Committee meetings taking place, if a complaint comes in or if there are press enquires due to a media story that’s broken. What are the main aspects of your role?

2015 138

Join Me in Celebrating #Gratitude with @AboutOne on Tuesday Nov 15 - 1 Million for $1Million

Productive & Organized

The One Million for $1 Million site ( [link] ) provides information on the party agenda and prizes.   PS -- Mark  8pm EST / 7pm CST - Tuesday, November 15 on your calendar and be sure to participate too ok Join me in participating in AboutOne's One Million for $1Million Twitter Party! One of the best ways to start changing your mindset and finding success in all that you do for your business is to practice gratitude. 

2011 132

7 Power Habits of Great Leaders, Business Icons and Inspirational Achievers

Dumb Little Man

King’s visionary speech is widely regarded as one of the finest speeches in American history, helping African Americans put racial equality on top of the political agenda which ultimately led to the Civil Rights Act in the following year. He used a unique calendar system to motivate and pressure himself to write, even when he didn’t feel like it. All he needed was a big wall calendar and a big red magic marker. You can use a wall calendar like Seinfeld, or a mobile app.

2017 164

Science Shows How to Have Better Meetings

45 Things

Forget an agenda. Agenda. Don't let a calendar dictate. It seems like every few years someone comes out with a new idea for how to have more productive meetings. But then they get shot down by those who think those ideas are dumb: Standing meetings. The complaint: "I'm not standing! I have a bad back! Someone get me a chair!" Walking meetings. The complaint. I'm wearing 5-inch heels! I'm not walking a mile in 5-inch heels over broken sidewalk! Someone get me a chair!"

2019 40