Expert insights. Personalized for you.
The new year is a good time to bring up the Look-Forward Agenda. The Look-Forward Agenda is very helpful for this. It is basically a list of items that are regularly dealt with throughout the year and provides a timetable of when these items need to be added to the agenda. These items are put on the agenda to make the decision on what date we will have it and who will arrange it. Happy New Year everyone! MORE
Calendar everything and stick to it. It’s much more productive to have scheduled phone conversations that include an agenda and have a short time limit; thirty minutes as opposed to an hour. by Donna Toothaker. MORE
Calendar everything and stick to it. It’s much more productive to have scheduled phone conversations that include an agenda and have a short time limit; thirty minutes as opposed to an hour. by Donna Toothaker. MORE
Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. You can overlay your calendars with one another so you can see if there are any conflicts or gaps with your planning. And similarly you can just view one calendar at a time. MORE
Here are some ideas: Daily Calendars Technology is not perfect and neither are humans. It is easy to place a wrong time or wrong date on a calendar. Or because so many leaders are independent, they place events on their own calendars and forget to inform their administrative partner. MORE
Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? MORE
For example, if most of your time is utilized in unproductive meetings and low-priority tasks, try to reschedule your agenda. In addition to this, share the meeting agenda with your colleagues and subordinates. Use Your Calendar. MORE
Review the calendar for the next two weeks. Set an agenda. This should go without saying, but if you go into the meeting with your life partner without some sort of agenda then you''re setting yourself up for an unfocused session. I''m not fond of meetings. MORE
She wrote that during “a busy work day, my online calendar is tucked away. She also has agendas where, if you want to, you can print and build your own papers.) The Following is a Guest Post By: Sydnee Yates is a content writer for PDF Supply. MORE
By firmly implementing this one thing, expecting everyone to block think time in their calendar before every meeting, most organizations can cut meeting time by 50% or more. Send out an agenda far enough in advance for participants to prepare. MORE
Distribute an agenda to participants before the meeting. Transfer action items to follow-up lists, calendars, and “to-do” folder. Update your calendar with future meeting dates. I bet that like many people you thought meetings would go by the wayside because of technology or at least there would be fewer meetings. Not true! The reasons meetings. MORE
2 Not respecting your calendar. This can be of help, but not if you don’t respect your calendar. You schedule a one-on-one meeting with yourself to address your priorities and then your agenda gets hijacked. Everybody wants to be successful, sexy, and productive. MORE
I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. What are the main aspects of your role? I support both the Artistic Director and Director of Marketing, Communications and Membership. MORE
T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami @ StephCalahan Trying out a moleskin plan. MORE
Producteev – According to the tool’s site, “Producteev will help you manage your tasks from wherever you’re comfortable working : E-mail, IM, Web, iPhone, Gmail, Google Calendar, etc.&# GTD Agenda - This is one of the tools designed with the GTD system in mind. Goals, Projects, Tasks, Checklists, Schedules, and Calendar – you can manage them in this tool. Copyright © 2011 Marlon Ribunal. Visit the original article at [link]. MORE
To fulfil time-sensitive tasks, resist the temptation of putting in longer hours or add into your already-full calendar. From setting the agenda, inviting participants, ensuring participation, meetings do become quite frustrating at times. MORE
I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. If you have two screens at work always keep your boss’s calendar open on one screen. MORE
Forget an agenda. Agenda. Don't let a calendar dictate. It seems like every few years someone comes out with a new idea for how to have more productive meetings. But then they get shot down by those who think those ideas are dumb: Standing meetings. MORE
If you’ve ever put your work calendar into your Google Calendar (or equivalent) and you are an iPhone user then Shifts is an app that will allow you to “shift” away from that and enter your work schedule into it instead. Apps Reviews calendar productivity shift shift worker shifts wor MORE
Again it is a digital notebook but it also has an automated To-Do organiser which syncs with calendars and address books. Through Meeting Gold meetings can be created, sent to the participant’s calendars, agendas can be created and changed prior to the meeting. MORE
Having the calls on his calendar gave more structure to the timeline. It also encourages me to put tasks on the calendar and complete them because I’ve given myself a reason that they should happen now, not next month or next year or sometime in the future. We don’t have a specific agenda for our calls, although that’s a great idea. by Subscribe: iTunes ? Stitcher ? Soundcloud ? YouTube ? Google Play. You can leave a review here! MORE
As we remove the plastic wrappings from our new calendars and start neatly recording upcoming events and plans, we’re inspired to make 2018 the best year ever. Maxwell, the author of The 21 Irrefutable Laws of Leadership and dozens of other leadership bestsellers, says he spends the last two weeks of the year when things are quiet and many people are vacationing, looking back over his calendar for the past year and analyzing where he spent his time. By: Peg Ayers. A clean slate. MORE
Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. Work from an agenda. Work your calendar: If you’re not on the phone, set-up, confirm or reschedule items on your calendar. There are many behaviours and practices that get in the way of our productivity. These time-wasters fall into two types: internal, those things we generate and external, those things that come at us from outside. Both types can be controlled. MORE
The agenda. The Committee chair will normally finalise the meeting’s agenda but you can certainly help by drafting the initial version. Every agenda should have the following details: The name of the Committee meeting. Last week I wrote a blog on minute taking during meetings. MORE
Love to hear from you about your thoughts on an agenda for a VA retreat, or any similar event you’ve hosted for peers. Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Regional Virtual Assistant Retreat? MORE
King’s visionary speech is widely regarded as one of the finest speeches in American history, helping African Americans put racial equality on top of the political agenda which ultimately led to the Civil Rights Act in the following year. “We are what we repeatedly do. MORE
You can use a journal, a calendar, a graph or any other form that works for you. Keep your goals on someone else’s agenda. Everybody faces challenges in managing certain aspects of their lives. Someone who loves to go trail riding on a bicycle will have no problems motivating themselves to exercise. However, putting aside time to sit and read might be problematic. On the other hand, the reader might have problems putting down the book and getting active. MORE
Spell checkers do a great job of flagging one-of-a-kind words like tragedy , definitely , Wednesday , February , separate , argument , calendar , and truly. Correct : There’s a wide range of custom calendar sizes available. MORE
The agenda. The Committee chair will normally finalise the meeting’s agenda but you can certainly help by drafting the initial version. Every agenda should have the following details: The name of the Committee meeting. Last week I wrote a blog on minute taking during meetings. MORE
You can add the agenda to the meeting request by attaching it. My current boss travels a lot so I put his travel schedule in the calendar as well. Undoubtedly if the meeting is put as an all-day meeting and someone is looking in your calendar to see if you are busy, they will probably not notice the all-day meeting that is at the top of the calendar. If a meeting is from 9 to 5 for instance, I block that whole time in their calendar. MORE
In order for your boss to have all the information he needs for the call, drag and drop the email into the calendar meeting date. Other things you can put in the comments section would be: call-in numbers if it is a teleconference agenda address/directions to get to the meeting confirmed attendance list with phone numbers (especially if your boss is the Chair) and any other information you think would be helpful. MORE
Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. If you want to update the calendar, you would have to make the changes in the meeting request directly. MORE
As many of my regular readers already know, I am a proud former administrative professional. MORE
Get the basics up and running straight away: Tell them you will need access to their inbox and calendar. Write the first agenda for this meeting and make sure the first point of conversation is on the structure of your 1-2-1 meetings. MORE
It''s time to get out your 2014 calendar and start marking your dates for training and development. Course location and agenda may be found by following event links. ANNOUNCEMENT: 2014 Training Dates. We have announced our training program dates - reserve your seat now in one of our popular administrative training courses led/created by Joan Burge. For more about each training program, please click the link on the name of the program to be directed to more descriptive information. MORE
Getting to grips with calendar and email management. Taking minutes, writing agendas and attending meetings. I’ve been an EA for quite some time now, in fact I started working in 2003 so it has been a decade. MORE
Create a PA Calendar of relevant Internal & External PA Events for e.g. internal and external networking opportunities and information on approved trainers & ad-hoc training/conference days. MORE
However, recently there have been incidents where the contestants have had hidden agendas. Here’s what I have to say: Your hidden agendas aren’t so hidden. Do you have a hidden agenda with your customers? Do you press hidden sales agendas on your employees? MORE
As the Personal Assistant to a quite renowned chef, my tasks might vary from the ones of a regular PA, like calendar and email management, to most specific tasks such as taking care of the journalists that come visit the restaurants and to interview Albert. MORE
I’m at the time of year where I begin to map out the coming year – not with mind mapping apps 1 , but on my various calendars. My family routinely receives/orders a wall calendar that has photos of our closest relatives on my wife’s side, mainly (and appropriately) featuring the kids. As for me, I’m pretty much digital when it comes to calendars. For the purposes of this purge, I am not including web-based calendar apps that reside on my iOS devices. Agenda. MORE
Calendar everything and stick to it. It’s much more productive to have scheduled phone conversations that include an agenda and have a short time limit; thirty minutes as opposed to an hour. I heard an old expression the other day, “the harder I work, the behinder I get!” Do you ever feel like they’re talking about you? I remember times when I certainly felt this way. MORE
How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. MORE
That being said, our agenda calls for each attendee to provide a valuable tip.  When you purchase the download for a nominal price, this combo marketing plan and calendar guides a business owner through the important tasks that so often get pushed off to the side. MORE
For each of the meetings I provide support to I have an agenda folder and any items that people forward me to add to the next agenda or questions they might have, I put in that folder. This is also useful when you meet with the Chair to create the agenda so you can be reminded of anything that needs to be put on it. As admins we have different projects going on all the time, meetings scheduled with our bosses and other things that need reminders set or items brought forward. MORE
Make or Break Moments
JULY 5, 2010
However, recently there have been incidents where the contestants have had hidden agendas. Here’s what I have to say: Your hidden agendas aren’t so hidden. Do you have a hidden agenda with your customers? Do you press hidden sales agendas on your employees?
Laughing all the Way to Work
OCTOBER 2, 2010
You can add the agenda to the meeting request by attaching it. My current boss travels a lot so I put his travel schedule in the calendar as well. Undoubtedly if the meeting is put as an all-day meeting and someone is looking in your calendar to see if you are busy, they will probably not notice the all-day meeting that is at the top of the calendar. If a meeting is from 9 to 5 for instance, I block that whole time in their calendar.
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Productivityist
DECEMBER 28, 2011
I’m at the time of year where I begin to map out the coming year – not with mind mapping apps 1 , but on my various calendars. My family routinely receives/orders a wall calendar that has photos of our closest relatives on my wife’s side, mainly (and appropriately) featuring the kids. As for me, I’m pretty much digital when it comes to calendars. For the purposes of this purge, I am not including web-based calendar apps that reside on my iOS devices. Agenda.
Laughing all the Way to Work
NOVEMBER 10, 2007
In order for your boss to have all the information he needs for the call, drag and drop the email into the calendar meeting date. Other things you can put in the comments section would be: call-in numbers if it is a teleconference agenda address/directions to get to the meeting confirmed attendance list with phone numbers (especially if your boss is the Chair) and any other information you think would be helpful.
Laughing all the Way to Work
JANUARY 1, 2011
The new year is a good time to bring up the Look-Forward Agenda. The Look-Forward Agenda is very helpful for this. It is basically a list of items that are regularly dealt with throughout the year and provides a timetable of when these items need to be added to the agenda. These items are put on the agenda to make the decision on what date we will have it and who will arrange it. Happy New Year everyone!
Productivity Bits
SEPTEMBER 23, 2010
Producteev – According to the tool’s site, “Producteev will help you manage your tasks from wherever you’re comfortable working : E-mail, IM, Web, iPhone, Gmail, Google Calendar, etc.&# GTD Agenda - This is one of the tools designed with the GTD system in mind. Goals, Projects, Tasks, Checklists, Schedules, and Calendar – you can manage them in this tool. Copyright © 2011 Marlon Ribunal. Visit the original article at [link].
Professional Assistant Blog
NOVEMBER 20, 2009
Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. If you want to update the calendar, you would have to make the changes in the meeting request directly.
Productivityist
JANUARY 23, 2015
If you’ve ever put your work calendar into your Google Calendar (or equivalent) and you are an iPhone user then Shifts is an app that will allow you to “shift” away from that and enter your work schedule into it instead. Apps Reviews calendar productivity shift shift worker shifts wor
Dumb Little Man
APRIL 24, 2019
For example, if most of your time is utilized in unproductive meetings and low-priority tasks, try to reschedule your agenda. In addition to this, share the meeting agenda with your colleagues and subordinates. Use Your Calendar.
Productive & Organized
DECEMBER 23, 2009
How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files.
Practically Perfect PA
OCTOBER 23, 2014
I have written a lot about diary management over the years, which is not surprising when you think assistants spend at the very least a third of their day organising their manager’s calendars. If you have two screens at work always keep your boss’s calendar open on one screen.
Eat Your Career
JANUARY 13, 2020
As many of my regular readers already know, I am a proud former administrative professional.
Practically Perfect PA
OCTOBER 11, 2012
The agenda. The Committee chair will normally finalise the meeting’s agenda but you can certainly help by drafting the initial version. Every agenda should have the following details: The name of the Committee meeting. Last week I wrote a blog on minute taking during meetings.
Practically Perfect PA
OCTOBER 11, 2012
The agenda. The Committee chair will normally finalise the meeting’s agenda but you can certainly help by drafting the initial version. Every agenda should have the following details: The name of the Committee meeting. Last week I wrote a blog on minute taking during meetings.
Dumb Little Man
MARCH 9, 2020
To fulfil time-sensitive tasks, resist the temptation of putting in longer hours or add into your already-full calendar. From setting the agenda, inviting participants, ensuring participation, meetings do become quite frustrating at times.
Office Organization Success
FEBRUARY 24, 2012
Google Calendars. Good ole’ Google calendars are a really quick and simple project management tool. You can overlay your calendars with one another so you can see if there are any conflicts or gaps with your planning. And similarly you can just view one calendar at a time.
On The Job
MARCH 4, 2019
Forget an agenda. Agenda. Don't let a calendar dictate. It seems like every few years someone comes out with a new idea for how to have more productive meetings. But then they get shot down by those who think those ideas are dumb: Standing meetings.
Dumb Little Man
APRIL 15, 2019
2 Not respecting your calendar. This can be of help, but not if you don’t respect your calendar. You schedule a one-on-one meeting with yourself to address your priorities and then your agenda gets hijacked. Everybody wants to be successful, sexy, and productive.
Productivityist
JULY 31, 2014
Review the calendar for the next two weeks. Set an agenda. This should go without saying, but if you go into the meeting with your life partner without some sort of agenda then you''re setting yourself up for an unfocused session. I''m not fond of meetings.
Practically Perfect PA
AUGUST 1, 2013
Getting to grips with calendar and email management. Taking minutes, writing agendas and attending meetings. I’ve been an EA for quite some time now, in fact I started working in 2003 so it has been a decade.
Practically Perfect PA
MAY 2, 2014
Again it is a digital notebook but it also has an automated To-Do organiser which syncs with calendars and address books. Through Meeting Gold meetings can be created, sent to the participant’s calendars, agendas can be created and changed prior to the meeting.
Practically Perfect PA
MARCH 18, 2015
Get the basics up and running straight away: Tell them you will need access to their inbox and calendar. Write the first agenda for this meeting and make sure the first point of conversation is on the structure of your 1-2-1 meetings.
Office Dynamics
FEBRUARY 19, 2018
Distribute an agenda to participants before the meeting. Transfer action items to follow-up lists, calendars, and “to-do” folder. Update your calendar with future meeting dates. I bet that like many people you thought meetings would go by the wayside because of technology or at least there would be fewer meetings. Not true! The reasons meetings.
Clutter Coach
JUNE 28, 2018
Having the calls on his calendar gave more structure to the timeline. It also encourages me to put tasks on the calendar and complete them because I’ve given myself a reason that they should happen now, not next month or next year or sometime in the future. We don’t have a specific agenda for our calls, although that’s a great idea. by Subscribe: iTunes ? Stitcher ? Soundcloud ? YouTube ? Google Play. You can leave a review here!
Loosely Speaking
JUNE 7, 2009
Love to hear from you about your thoughts on an agenda for a VA retreat, or any similar event you’ve hosted for peers. Home VA Training VA FAQ Podcast Featured Events for Bloggers & VAs Regional Virtual Assistant Retreat?
Productive & Organized
MARCH 5, 2010
T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami @ StephCalahan Trying out a moleskin plan.
Clutter Coach
DECEMBER 21, 2017
As we remove the plastic wrappings from our new calendars and start neatly recording upcoming events and plans, we’re inspired to make 2018 the best year ever. Maxwell, the author of The 21 Irrefutable Laws of Leadership and dozens of other leadership bestsellers, says he spends the last two weeks of the year when things are quiet and many people are vacationing, looking back over his calendar for the past year and analyzing where he spent his time. By: Peg Ayers. A clean slate.
Tips From T. Marie
AUGUST 18, 2016
She wrote that during “a busy work day, my online calendar is tucked away. She also has agendas where, if you want to, you can print and build your own papers.) The Following is a Guest Post By: Sydnee Yates is a content writer for PDF Supply.
Practically Perfect PA
APRIL 27, 2015
Create a PA Calendar of relevant Internal & External PA Events for e.g. internal and external networking opportunities and information on approved trainers & ad-hoc training/conference days.
Practically Perfect PA
FEBRUARY 2, 2015
As the Personal Assistant to a quite renowned chef, my tasks might vary from the ones of a regular PA, like calendar and email management, to most specific tasks such as taking care of the journalists that come visit the restaurants and to interview Albert.
Loosely Speaking
MARCH 12, 2009
That being said, our agenda calls for each attendee to provide a valuable tip.  When you purchase the download for a nominal price, this combo marketing plan and calendar guides a business owner through the important tasks that so often get pushed off to the side.Â
Office Dynamics
DECEMBER 8, 2016
Here are some ideas: Daily Calendars Technology is not perfect and neither are humans. It is easy to place a wrong time or wrong date on a calendar. Or because so many leaders are independent, they place events on their own calendars and forget to inform their administrative partner.
Step It Up VA Coaching
AUGUST 7, 2014
Calendar everything and stick to it. It’s much more productive to have scheduled phone conversations that include an agenda and have a short time limit; thirty minutes as opposed to an hour. by Donna Toothaker.
Step It Up VA Coaching
JULY 18, 2013
Calendar everything and stick to it. It’s much more productive to have scheduled phone conversations that include an agenda and have a short time limit; thirty minutes as opposed to an hour. by Donna Toothaker.
Laughing all the Way to Work
JUNE 13, 2011
For each of the meetings I provide support to I have an agenda folder and any items that people forward me to add to the next agenda or questions they might have, I put in that folder. This is also useful when you meet with the Chair to create the agenda so you can be reminded of anything that needs to be put on it. As admins we have different projects going on all the time, meetings scheduled with our bosses and other things that need reminders set or items brought forward.
Daily Writing Tips
MAY 11, 2015
Spell checkers do a great job of flagging one-of-a-kind words like tragedy , definitely , Wednesday , February , separate , argument , calendar , and truly. Correct : There’s a wide range of custom calendar sizes available.
Practically Perfect PA
JUNE 1, 2015
I provide extensive diary management including global travel arrangements, compile reports, agendas and for Committee and Board meetings. What are the main aspects of your role? I support both the Artistic Director and Director of Marketing, Communications and Membership.
Ian's Messy Desk
JANUARY 26, 2012
Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. Work from an agenda. Work your calendar: If you’re not on the phone, set-up, confirm or reschedule items on your calendar. There are many behaviours and practices that get in the way of our productivity. These time-wasters fall into two types: internal, those things we generate and external, those things that come at us from outside. Both types can be controlled.
Ian's Messy Desk
JANUARY 30, 2012
You can use a journal, a calendar, a graph or any other form that works for you. Keep your goals on someone else’s agenda. Everybody faces challenges in managing certain aspects of their lives. Someone who loves to go trail riding on a bicycle will have no problems motivating themselves to exercise. However, putting aside time to sit and read might be problematic. On the other hand, the reader might have problems putting down the book and getting active.
Dumb Little Man
JANUARY 24, 2017
King’s visionary speech is widely regarded as one of the finest speeches in American history, helping African Americans put racial equality on top of the political agenda which ultimately led to the Civil Rights Act in the following year. “We are what we repeatedly do.
Step It Up VA Coaching
SEPTEMBER 13, 2012
Calendar everything and stick to it. It’s much more productive to have scheduled phone conversations that include an agenda and have a short time limit; thirty minutes as opposed to an hour. I heard an old expression the other day, “the harder I work, the behinder I get!” Do you ever feel like they’re talking about you? I remember times when I certainly felt this way.
Office Dynamics
JULY 22, 2013
It''s time to get out your 2014 calendar and start marking your dates for training and development. Course location and agenda may be found by following event links. ANNOUNCEMENT: 2014 Training Dates. We have announced our training program dates - reserve your seat now in one of our popular administrative training courses led/created by Joan Burge. For more about each training program, please click the link on the name of the program to be directed to more descriptive information.
Office Dynamics
DECEMBER 16, 2013
By firmly implementing this one thing, expecting everyone to block think time in their calendar before every meeting, most organizations can cut meeting time by 50% or more. Send out an agenda far enough in advance for participants to prepare.
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