Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? This has become a great tool for me, since I have to make reservations on a regular basis for my managers. Do you feel that you could be doing this faster?

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Professional Assistant Blog

OCTOBER 7, 2009

One piece of advise that I give myself on a regular basis so that I dont feel overwhelmed is to break your tasks down into manageable chunks. Until next time, Take care - of your clutter! Then I would open up the applications associated with the next task. Whats next?

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Professional Assistant Blog

FEBRUARY 29, 2008

Finding the right tools to manage your business can be time consuming. Virtual Assistant Manager is a website that I recently stumbled upon which helps you and/or your organization thrive in this type of environment. Easily recording the time spent on each task.

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Professional Assistant Blog

MARCH 26, 2008

To combat these problems, here are some tips you can follow: Boredom: Ask your manager or fellow colleagues to see if they need help with anything. If others want to waste their time, so be it. Youre there to get paid and get that promotion or raise, so make yourself and your manager proud. Send me your comments!

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Professional Assistant Blog

SEPTEMBER 3, 2008

Home About Me Advertise "Excel"ing to Create Subtotal Row Totals By The Professional Assistant on Wednesday, September 03, 2008 Filed Under: MS-Excel , Organize , Productivity Y our manager sends you an e-mail with a spreadsheet attached. I recently ran into this problem as well.

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Professional Assistant Blog

AUGUST 29, 2008

Then, you need to assign tasks to each goal, where you break the goal down into manageable chunks. Narrow them down to the amount that you can manage (usually 3 - 5), but some people can do more or less. Move all of the other tasks to the next day or time that you can tackle them. Next, add a time frame to each task.

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Professional Assistant Blog

OCTOBER 31, 2007

If they prompt you to get it done right away (if this is not your immediate supervisor), make sure to let your manager know. They are there to help, since they are managing you. If you feel that your manager thinks of you this way, talk to them about it, but in a professional manner. Dont feel that you are not doing your job.

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Professional Assistant Blog

JANUARY 29, 2008

Since I help out a staff of 30, which includes 6 managers, I constantly am away from my desk doing different tasks such as going to the printer on the other side of the office or bringing rush items to the mail room. Are you the type of person that needs to run between your desk and other places on a regular basis? I am one of these people.

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Professional Assistant Blog

NOVEMBER 29, 2007

Hotel managers and catering companies are also getting rave reviews about good branding quality. Some even drink way too much - 2 cups of regular strength coffee is enough. This is actually good for your heart and has many health benefits as well. Upscale coffee brands are becoming the norm in many offices across the world.

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Professional Assistant Blog

SEPTEMBER 30, 2008

You can even register your cell phone and your managers cell phone as well. Starting September 30, 2008 , you can register all of your numbers with them. This will help cut down on the annoyances for good. Imagine how happy he/she will be when you tell them this.

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Professional Assistant Blog

SEPTEMBER 5, 2008

Home About Me Advertise Cover Your Tracks: E-mail Archiving By The Professional Assistant on Friday, September 05, 2008 Filed Under: MS-Outlook , Organize , Productivity , System Security D o you back up your e-mails in Microsoft Outlook ?

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Professional Assistant Blog

AUGUST 13, 2008

This should help your manager as well. Until next time, T ake care - of your clutter! Outlook now will install the selected items that you chose. Check your calendar to see that everything as populated. Heres a post also on using your Microsoft Outlook calendar properly.

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Professional Assistant Blog

FEBRUARY 7, 2008

This happens to me from time to time. Since I am an administrative assistant for 30 staff, which includes 6 managers, it can get a little hectic at times. Imagine at times that you are bored out of your mind, going around to other staff members asking for work. Think of ways you can help manage the workload.

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Professional Assistant Blog

JANUARY 21, 2008

If all else fails, get a supervisor or manager involved. Until next time, Take care - of your clutter! This will help each person think rationally, since when you are upset, you think with your emotions and might say something you regret. If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.

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Professional Assistant Blog

FEBRUARY 13, 2008

This happens to me quite often, since I help about 30 people, including 6 managers. Its either dead quiet or everyone needs you all at the same time. By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem?

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Professional Assistant Blog

OCTOBER 31, 2008

Check with your Human Resources Department or manager to see if this falls into your corporate policy. You dont want to end up at work and be the only one wearing a costume. Looking like a rabbit might be fun, but you dont want to be gnawing your carrot around others as theyre working away.

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Professional Assistant Blog

OCTOBER 9, 2008

Then I would create worksheets within each sheet with headings such as: Name Time of Call Reason for Call If you work for more than one manager or you need to track calls for more than one person, you might want to create a heading that states something like "Person Receiving Call" or something along the lines of this. Whats next?

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Professional Assistant Blog

AUGUST 14, 2008

By The Professional Assistant on Thursday, August 14, 2008 Filed Under: Productivity , System Security F orgetting your Windows password happens to everyone from time to time. Yes, even I forget it at times. Youd be surprised of how many times people have asked me, "Why cant I log into my system?"

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Professional Assistant Blog

DECEMBER 3, 2007

If you use a filing system for your to-dos, create folders numbered from 1 - 31. Also, heres a great article about time management. Until next time, Take care - of your clutter! Try to complete tasks that need your attention within 2 - 3 business days. I used to use this at one of my old jobs.

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Professional Assistant Blog

MARCH 28, 2008

One of the simplest things you can do to help the manager of your dream firm decide if you are right for the job, is to send them a Thank You letter after the interview. But you would be surprised that a simple Thank You letter can win over the hiring manager. Did you attend a few recently? We both had similar skills, education, etc.

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Professional Assistant Blog

SEPTEMBER 10, 2007

These notions may or may not be true, but its how you are viewed by your manager. So next time you think to yourself, "I will leave a mess for someone else to clean it up", remember that if someone sees you doing this, of what the consequences are. Plus, its just common courtesy to keep things the way you found them.

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Professional Assistant Blog

FEBRUARY 8, 2008

About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me. To be a little more productive at my job, I thought Id create e-mail templates, which save quite a bit of time in the long run. basis and it usually involves e-mail.

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Professional Assistant Blog

DECEMBER 5, 2007

More importantly, do you want to get recognized and let your manager see that you are going that extra mile to do what’s above and beyond of your job expectation? Do you have a knack for writing? Blogging about your firm is one of the ways to do this.

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Professional Assistant Blog

FEBRUARY 19, 2008

I would be able to do work without too many interruptions , have quiet time, since the walls and the closed door (at times) would stop the noise from reaching in. I work in a large firm now where it’s mainly an open concept area, with only the managers having their own offices.

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Professional Assistant Blog

JANUARY 15, 2008

Recently, I started volunteering through my workplace, since they allow us to have a certain amount of time during work hours. I started with helping at a drop-in centre at a Salvation Army location, where other colleagues and one of my managers would serve lunch to people that were down on their luck.

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Professional Assistant Blog

AUGUST 23, 2007

Each and every day, Administrative Assistants alike face these challenges from either one or more Managers. And remember, always break down your entire project or tasks into manageable chunks. Before you know it, you will be surprised of how quickly you are able to complete each “manageable chunk&#.

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Professional Assistant Blog

DECEMBER 4, 2007

Over time, you will get the hang of dealing with difficult people and will become easier and easier each time. Remember that you are there to do your job because you have the skills and qualities that your manager hired you for. Eventually, you will get just a little annoyed and brush it off.

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Professional Assistant Blog

SEPTEMBER 8, 2008

You can prioritize your tasks as needed, create goals and even break down larger tasks into manageable chunks. Dont rush - Take the time to make sure youve dotted your Is and crossed your Ts. Create a to-do list - This one is so important. Having a to-do list will help you figure out what you need to get done.

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Professional Assistant Blog

OCTOBER 30, 2008

Thats how I get things done around my office, since I work for about 30 staff, which includes 5 managers. to the president, 3 VPs, and the HR manager. I finally created an e-mail outlining what my responsibilities are and how much time it took me to accomplish them - 4 days a month! My suggestion to this is to be persistent.

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Professional Assistant Blog

JULY 16, 2008

I did manage to find a site that has seminars listed for all of USA, if thats where you are writing from. Just a seminar with great information on how to be the BEST Executive Assistant to the President/ CEO. My reply to this reader was: Thanks for writing me. There are quite a lot of seminars that are being offered all around the world.

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Professional Assistant Blog

MARCH 20, 2008

Some examples would be managing a company website, creating, editing and writing a company newsletter or creating promotional materials, invitations and brochures for marketing events. Some assistants regularly manage small budgets when planning functions or have bookkeeping responsibilities and work regularly on spreadsheets.

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Professional Assistant Blog

NOVEMBER 20, 2007

With this in mind, it is more about perception than anything else, thus there is no particular tried and true way a person can act to achieve success as it is all dependant on the synergistic quality between the employee and manager. Posted on 20 November, 2007 4:03 PM Anonymous I just realized that you covered my point in your blog.

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Professional Assistant Blog

SEPTEMBER 13, 2007

As a male, I have worked as a admin several times throughout my career. I found that my job transformed into a sudo management position with a great amount of responsibility. I enjoyed the position for the same reasons that you mentioned in your blog post. I never found it weird or uncomfortable.

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Professional Assistant Blog

MARCH 6, 2008

If the management at your organization doesnt care about whats going on, is this really a place that you want to be at? You mentioned that youve spoken to your supervisor, HR, etc. Did you take it up each level all the way to the top? If all else fails, you might want to start considering what type of work environment you are in.

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Professional Assistant Blog

JULY 22, 2008

I knew the rules option existed, but I never took the time to check it out. What I discovered is a time saver and e-mail management tool that is a best-kept secret. Sometimes taking the time is the biggest hurdle, but this one is well worth the effort. You will notice your Inbox will be less crowded and easier to manage.

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Professional Assistant Blog

NOVEMBER 1, 2007

I took it to my manager, since I didn't want to embarrass the person and she took care of it. What makes that right? Posted on 19 June, 2009 2:50 PM The Professional Assistant I've had this same situatino before, where a person would constantly hum. Give it a try, it might just work. If it doesn't, at least you tried.

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