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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

While some variance may occur between companies, certain papers commonly belong in these files and some definitely do not. Health insurance forms. Payroll records for money or pay-related information such as: Timesheets. Pay authorization forms. Payroll deduction forms. Keep I-9 forms in a separate file.

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

If so, then you’ll definitely want to have the proper documents on-hand to defend your managers. Besides the EEOC, the IRS also has requirements for employee documents, including which forms you need to have for each employee, such as W-4s. Also, you’re legally obligated to retain these records for at least one year by the EEOC.

Filing 52
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It’s time to review (or create) your document retention policy

BMT Office Administration

Legal consult proves especially helpful in matters involving the organization’s litigation hold policy. Their advice places a legal hold on physical and electronic records that should not be deleted because of potential future use. When constructing your policy, examine legal and regulatory guidelines. Per the U.S.

Policies 105
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Stay organized and secure with electronic records management

BMT Office Administration

Jan bit her lip and hoped that Laura had not accidentally tossed evidence the legal department might need in a harassment lawsuit. Such a management system utilizes information technology to organize and store records in electronic form. The second action opens up the company to potential legal and regulatory problems.

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My thoughts on the multi-VA model

Virtual Moxie

Legally, and with lower risk, it could profitably be run with employees. Bit O’Moxie : Look…if you’re going to set up a multi-VA firm, do it legally and minimize your risk. and do it legally. I have also coached other VAs to (legally) create a successful 6-figure VA business. I also run a multi-VA firm and do it legally.

2010 100