6 Tips for Effective Participation in Meetings

Ian's Messy Desk

Yesterday, I posted some tips for running effective meetings. How can you ensure you are getting the most out of meetings you attend ? When you attend a meeting you should: Attend only if needed. Some use meetings as a weapon in their office politics arsenal. Too many non-essential participants can extend the length of the meeting. If you have information to hand out, get it to participants a day or two before the meeting.

2012 162

Tips on good minute taking

Practically Perfect PA

As we all know writing minutes is a basic skill for assistants and we have probably written more over the years than Stephen King has writing novels. I had a job a few years back that provided support for twelve Committees who had four meetings a year, which meant I was writing a set of minutes practically every week. Remember that minutes should capture the three points below – nothing more nothing less: What was decided. The date, time and location of the meeting.

2012 218
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The Productivityist Podcast: Making Better Meetings with John Poelstra

Productivityist

On this episode of The Productivityist Podcast, I speak with podcast producer and meeting facilitation expert John Poelstra about how we can go about making better meetings. We dive into the “MAP” you need to make your meetings better, how to improve your meeting facilitation skills, how to deal with latecomers and attendees who take over meetings, and much more. The True Cost of Meetings | ReadyTalk. Get The 2PR Meeting Attendee Tool.

2016 61

Tips on good minute taking

Practically Perfect PA

As we all know writing minutes is a basic skill for assistants and we have probably written more over the years than Stephen King has writing novels. I had a job a few years back that provided support for twelve Committees who had four meetings a year, which meant I was writing a set of minutes practically every week. Remember that minutes should capture the three points below – nothing more nothing less: What was decided. The date, time and location of the meeting.

2012 207

Effective Committee meeting management

Practically Perfect PA

Last week I wrote a blog on minute taking during meetings. The minutes are the end product of a meeting but how do we ensure the meeting itself is well organised, productive and attended by the right people? The meeting space. Committee meetings tend to be long drawn out affairs and can go on all day so the attendees need to be comfortable. The agenda. Every agenda should have the following details: The name of the Committee meeting.

2012 170

Effective Committee meeting management

Practically Perfect PA

Last week I wrote a blog on minute taking during meetings. The minutes are the end product of a meeting but how do we ensure the meeting itself is well organised, productive and attended by the right people? The meeting space. Committee meetings tend to be long drawn out affairs and can go on all day so the attendees need to be comfortable. The agenda. Every agenda should have the following details: The name of the Committee meeting.

2012 170

Whose meeting is it anyway?

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 May, 2010 Whose meeting is it anyway? Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? When booking meetings ownership of the meeting has to be established. If you are unsure who is responsible for the meeting -- ASK! Minute taking made easier.

2010 100

10 Tips for More Effective Office Meetings

Productivity Bits

Meetings are an essential part of office life. If you work in one of those offices where meetings are incessant yet nothing ever seems to be accomplished, you probably want to find a way to remedy this situation. Office meetings are the ideal place to communicate ideas and creativity in order to make the office a more efficient place. Not only can information be communicated at this time, meetings are a great way to get feedback on those ideas. Meeting Minutes.

2010 149

Breaking down Minutes: The Art of Minute Taking

Who's the Real Boss?

As an EA who has been working in the industry for more than twenty years, the number one question I usually get asked is around minute taking and more specifically on “how you take good minutes?” So, let’s move to the steps and tips on producing the best minutes.

2020 56

A Meeting With Me

Productivityist

I used to detest meetings. There were even some coworkers who loved the time that meetings took up in their day. Maybe it was because meetings were a form of escape from the day-to-day for them. But I did not enjoy meetings at all. In every meeting I could feel the call from my daily task list reminding me of what I could be doing instead. I also felt anxious because there would be even more landing my plate before said meetings were over.

2016 56

How to Hold Effective Meetings

Professional Assistant Blog

Home About Me Advertise How to Hold Effective Meetings By The Professional Assistant on Friday, September 07, 2007 Filed Under: Meetings , Organize , Prioritize , Productivity H ave you ever wondered why you have so many meetings to attend and most of the time, you feel that you dont have a need to be there? Do you feel that you need to hold a meeting about having too many meetings? Plan out an agenda of all points that will need to be discussed.

2007 100

How I Use Evernote for Meetings

Productivityist

And I also use Evernote for meetings. Now I know there are plenty of services out there that you can use for meeting organization. Sure, a meeting organization tool or service is going to be useful right out of the gate without any sort of manipulation, but you still need to learn how to use it effectively. But if you’re already using Evernote (or are a user but don’t use it enough), why not modify it to serve your meeting needs? Evernote Work Life meeting

2016 63

Meeting preparation.

Laughing all the Way to Work

© Copyright Patricia Robb 2010 14 June, 2009 Meeting preparation. I have an upcoming Board meeting and want to be prepared for everything that is needed to make it run smoothly. To-do lists I have to-do lists for the Board and Committee meetings and a to-do list for the Board Reception and Dinner. Checklists I also have a checklist that I go through to make sure we have everything we are going to need on the day of the meeting. prepare for the next meeting! (It

2009 100

Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

© Copyright Patricia Robb 2010 20 February, 2010 Minute taking made easier. Minute taking definitely isnt easy, but it doesnt have to be stressful. In its simplest form minutes are a record of discussion, decisions and actions to be taken and the date by when it needs to be completed. Below are a few tips so the task is not as daunting: Filling in the blanks I take minutes on a laptop so it is easy to make a template ahead of time which is based on the agenda.

2010 100

Atlanta, Georgia: The City that Smiles

Laughing all the Way to Work

Click on that and you will find a wealth of templates from a resume, cover letter, minutes, agenda and many others. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? Minute taking made easier.

2009 100

Preparing your boss for meetings away from the office or at home

Laughing all the Way to Work

© Copyright Patricia Robb 2010 8 November, 2009 Preparing your boss for meetings away from the office or at home I had a good tip from my boss that I have used to help me prepare him for meetings whether they are away or at home. He advised that I ask myself the following question for any meeting he is asked to attend: What would I need if I was going to the meeting? What is the purpose of the meeting? Does your boss need to be at the meeting?

2009 109

Going Checklist Crazy

Laughing all the Way to Work

© Copyright Patricia Robb 2010 6 September, 2008 Going Checklist Crazy I am organizing a Board meeting and I have checklists and to-do lists coming out of my ears. Making a List, Checking it Twice The Board meeting I am preparing for is a two-day event and I dont want to forget anything that I need to do leading up to it, or anything that I need on the day of. I have a checklist for each day with a list of things I have to remember to bring or do before and after the meeting.

2008 100

Word and Outlook 2007 tips

Laughing all the Way to Work

Under Leader, click the leader option that suits your needs i.e. ……1 or --1 Click OK Type text you want i.e. Agenda as in example below. Agenda. To set a recurring 9-5 meeting (as opposed to clicking all-day meeting) I dont like the all-day meeting settings as they are out of sight at the top of the calendar and easily missed. To do this Open a New Meeting. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

2007 100

Are you prepared?

Laughing all the Way to Work

I just recently organized a Board meeting and it was nice to have everything where I needed it when I was in the meeting. I didnt have to look far for it so that makes me more relaxed and able to do what I am there to do -- take the minutes. The night before I go to a Board meeting, I review all my templates, agendas, binder, attendance sheets and everything I am going to need or might need. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

2010 109

Meetings Plus: Taking them offline

Laughing all the Way to Work

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. When I receive an initial request for a meeting, I use a meeting form and write down the information I need: who is requesting the meeting, what is the purpose of the meeting, where it will be held and a phone number or an e-mail address and dates that are available.

2009 109

Pass it on.

Laughing all the Way to Work

I mentioned this to our team of admins at one of our meetings so when one of my co-workers found out how to do something they thought to share it with the team. I also drag items from my Inbox if someone sends me an email to advise they will be sending an agenda or some other item by a certain date. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ▼ August (3) Pass it on. Minute taking made easier.

2010 100

On the job tips for new Admins.

Laughing all the Way to Work

I have daily meetings with my boss so sometimes I print the e-mails that I have questions on and put it in a folder and then we go through each item and he lets me know what, if anything, I need to do. If he is travelling, I send it by e-mail, but it has been my experience that I will get better results with a face-to-face meeting. Sometimes e-mail is not the best way to communicate and it needs to be followed up by a phone call or face-to-face short meeting.

2009 132

Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

As an Executive Assistant to a busy CEO, I have to organize my boss and I needed a bring-forward system to meet his needs. I put it in the order of when he will need it and flag anything that he will require for teleconferences, meetings and travel. I always put (OPEN) in the Subject of the meeting so they will know to open the calendar appointment for more information. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Minute taking made easier.

2008 125

Psst! I'm in a bad mood, pass it on.

Laughing all the Way to Work

She had an agenda and was going to let him have it. At first I am taken aback, wondering what the heck happened, and then I get angry and because I couldnt get it off my chest with this person, the next person I meet will probably feel my crankiness and then they will wonder what happened and pass the bad mood on to the next person. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

2009 100