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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Accident reports. Health insurance forms. Also, many employers who provide group health plans are subject to privacy obligations under the federal Health Insurance Portability and Accountability Act (HIPAA). Learn about these requirements at the Department of Health and Human Services’ HIPAA website.

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

Also, you’re legally obligated to retain these records for at least one year by the EEOC. Employee performance records While it’s essential to include performance records to monitor and analyze your employee’s productivity — there’s no legal obligation here. Here’s what you’ll need to include in your confidential employee files.

Filing 52
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1099 vs W-2: The difference between employees and contractors

BMT Office Administration

A 1099 is a form used to report non- employee compensation. 1099 workers also are not generally paid through regular payroll and do not typically have taxes withheld from their checks or deposits. If you are paying someone through your normal employee payroll process with income tax withholdings, you typically need to send them a W-2.

Payroll 52
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It’s time to review (or create) your document retention policy

BMT Office Administration

Legal consult proves especially helpful in matters involving the organization’s litigation hold policy. Their advice places a legal hold on physical and electronic records that should not be deleted because of potential future use. When constructing your policy, examine legal and regulatory guidelines.

Policies 105
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Stay organized and secure with electronic records management

BMT Office Administration

Jan bit her lip and hoped that Laura had not accidentally tossed evidence the legal department might need in a harassment lawsuit. Many serve as supporting evidence when the company files taxes or gives reports to other federal agencies. The second action opens up the company to potential legal and regulatory problems.