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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

While some variance may occur between companies, certain papers commonly belong in these files and some definitely do not. Cover letter. Job offer letter. Payroll records for money or pay-related information such as: Timesheets. Payroll deduction forms. What to include in an employee’s personnel file.

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

If so, then you’ll definitely want to have the proper documents on-hand to defend your managers. Also, you’re legally obligated to retain these records for at least one year by the EEOC. Once again, the primary reason comes back to protecting your organization from legal scrutiny, especially when disgruntled ex-employees file lawsuits.

Filing 52