Becoming better organized

Laughing all the Way to Work

I just finished a busy few months leading up to our Board of Directors meeting and it went very smoothly. I love it when things fall into place, but that doesn't happen without a lot of planning. I go through my checklist of what I will need to bring to the venue, anything I need to remember to include in the meeting package and just about anything that doesn't fit goes on my catchall list. Now onto the next meeting.

2011 118

Whose meeting is it anyway?

Laughing all the Way to Work

© Copyright Patricia Robb 2010 16 May, 2010 Whose meeting is it anyway? Do you ever get a meeting request and an agenda has not been provided, or if it is a teleconference the call-in details have not been given or the boardroom hasnt been booked for an internal meeting? When booking meetings ownership of the meeting has to be established. If you are unsure who is responsible for the meeting -- ASK!

2010 100
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Are you getting attendees to your meetings?

Practically Perfect PA

So you have organised a meeting, it has been in everyone’s diaries for ages, you’ve booked a room and ordered tea and coffee. You get to the meeting room only to find a handful of attendees have arrived, some turn up late, others couldn’t find the room and one person just didn’t bother turning up. Here are a few tips which will help you get attendees to your meetings. Plan the meeting in advance. Write an agenda.

2015 130

Effective Committee meeting management

Practically Perfect PA

Last week I wrote a blog on minute taking during meetings. The minutes are the end product of a meeting but how do we ensure the meeting itself is well organised, productive and attended by the right people? I’ve worked with quite a few Boards and Committees over the years and have organised some worthwhile meetings and also some useless time wasting meetings so I understand the balance needs to be right and steps have to be followed to ensure the meeting is a success.

2012 170

Effective Committee meeting management

Practically Perfect PA

Last week I wrote a blog on minute taking during meetings. The minutes are the end product of a meeting but how do we ensure the meeting itself is well organised, productive and attended by the right people? I’ve worked with quite a few Boards and Committees over the years and have organised some worthwhile meetings and also some useless time wasting meetings so I understand the balance needs to be right and steps have to be followed to ensure the meeting is a success.

2012 170

How to Stay Organized with Leadership Team Meetings? – Ask An Admin

Office Dynamics

In starting 2019 off on hopefully on the right foot, I am looking for advice on how to stay organized with all the meetings. Making sure agendas are going out timely, meeting with leaders to create the agenda, taking notes, bringing attention to meetings, etc. Meeting Planning and Execution Live E-Learning Course. The post How to Stay Organized with Leadership Team Meetings? Ask An Admin Meetings Organizational Skills Uncategorized

2019 133

SURROUND yourself with a team of experts to make you and your organization SHINE!

Office Dynamics

A meeting planner by MY definition is the go-to person within an organization – be it corporate, association or otherwise – charged with the responsibility of planning and executing a meeting or special event. Not all people who plan meetings are “meeting planners,” nor do all meeting planners start out their careers as meeting planners. Did I think of this as meeting planning? Program Content/Agenda .

2019 173

Calling all Northern Arizona Virtual Assistants: Is there anyone.

Loosely Speaking

If you reside in Northern Arizona and your VA practice meets the * criteria listed below, then you won’t want to miss this local meet-up of seasoned professionals. Please feel free to forward this information to any other VAs you know who do meet our guidelines as stated above. Agenda will be provided once you RSVP to either tara-at-cableone-dot-net or ktcosmos-at-LooseEnds-dot-net. We’ll meet at The Raven on Cortez Street (in Prescott Arizona) at 9 a.m.

2009 100

Meeting preparation.

Laughing all the Way to Work

© Copyright Patricia Robb 2010 14 June, 2009 Meeting preparation. I have an upcoming Board meeting and want to be prepared for everything that is needed to make it run smoothly. To-do lists I have to-do lists for the Board and Committee meetings and a to-do list for the Board Reception and Dinner. Checklists I also have a checklist that I go through to make sure we have everything we are going to need on the day of the meeting. prepare for the next meeting! (It

2009 100

Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

Below are a few tips so the task is not as daunting: Filling in the blanks I take minutes on a laptop so it is easy to make a template ahead of time which is based on the agenda. I put the items from the agenda on the template in the same order and with a space to put the discussion and decisions/actions from the meeting. Read three or four of the previous minutes to get familiar with the language of the meeting and the subjects that are discussed.

2010 100

On the job tips for new Admins.

Laughing all the Way to Work

I have daily meetings with my boss so sometimes I print the e-mails that I have questions on and put it in a folder and then we go through each item and he lets me know what, if anything, I need to do. If he is travelling, I send it by e-mail, but it has been my experience that I will get better results with a face-to-face meeting. Sometimes e-mail is not the best way to communicate and it needs to be followed up by a phone call or face-to-face short meeting.

2009 132

Preparing your boss for meetings away from the office or at home

Laughing all the Way to Work

© Copyright Patricia Robb 2010 8 November, 2009 Preparing your boss for meetings away from the office or at home I had a good tip from my boss that I have used to help me prepare him for meetings whether they are away or at home. He advised that I ask myself the following question for any meeting he is asked to attend: What would I need if I was going to the meeting? What is the purpose of the meeting? Does your boss need to be at the meeting?

2009 109

Atlanta, Georgia: The City that Smiles

Laughing all the Way to Work

Click on that and you will find a wealth of templates from a resume, cover letter, minutes, agenda and many others. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on. Taking stock We don't know what we don't know ► June (1) Playing nice in the sandbox ► May (2) Whose meeting is it anyway? Meetings Plus: Taking them offline On the job tips for new Admins.

2009 100

Word and Outlook 2007 tips

Laughing all the Way to Work

Under Leader, click the leader option that suits your needs i.e. ……1 or --1 Click OK Type text you want i.e. Agenda as in example below. Agenda. To set a recurring 9-5 meeting (as opposed to clicking all-day meeting) I dont like the all-day meeting settings as they are out of sight at the top of the calendar and easily missed. To do this Open a New Meeting. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

2007 100

Going Checklist Crazy

Laughing all the Way to Work

© Copyright Patricia Robb 2010 6 September, 2008 Going Checklist Crazy I am organizing a Board meeting and I have checklists and to-do lists coming out of my ears. Making a List, Checking it Twice The Board meeting I am preparing for is a two-day event and I dont want to forget anything that I need to do leading up to it, or anything that I need on the day of. I have a checklist for each day with a list of things I have to remember to bring or do before and after the meeting.

2008 100

Are you prepared?

Laughing all the Way to Work

I just recently organized a Board meeting and it was nice to have everything where I needed it when I was in the meeting. The night before I go to a Board meeting, I review all my templates, agendas, binder, attendance sheets and everything I am going to need or might need. Each meeting has some differences, but usually the basics are the same so your checklist can be pre-populated with those things so you can re-use it for each meeting.

2010 109

Meetings Plus: Taking them offline

Laughing all the Way to Work

© Copyright Patricia Robb 2010 19 December, 2009 Meetings Plus: Taking them offline I organize a lot of meetings in a day, week, month; heck, even into next year. My first plan of action is to take them offline as much as possible. Once a date is finalized I put it in my bosss calendar and confirm the meeting with the other participants. I also have what I call a Scheduling Bin and I put all my meeting forms in there.

2009 109

Pass it on.

Laughing all the Way to Work

I mentioned this to our team of admins at one of our meetings so when one of my co-workers found out how to do something they thought to share it with the team. I also drag items from my Inbox if someone sends me an email to advise they will be sending an agenda or some other item by a certain date. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ▼ August (3) Pass it on.

2010 100

Laughing All the Way to Work: A Survival Blog for Today's.

Laughing all the Way to Work

As an Executive Assistant to a busy CEO, I have to organize my boss and I needed a bring-forward system to meet his needs. I put it in the order of when he will need it and flag anything that he will require for teleconferences, meetings and travel. I always put (OPEN) in the Subject of the meeting so they will know to open the calendar appointment for more information. EST Taking Effective Meeting Minutes Join me for a Webinar Oct.

2008 125

Psst! I'm in a bad mood, pass it on.

Laughing all the Way to Work

She had an agenda and was going to let him have it. At first I am taken aback, wondering what the heck happened, and then I get angry and because I couldnt get it off my chest with this person, the next person I meet will probably feel my crankiness and then they will wonder what happened and pass the bad mood on to the next person. EST Taking Effective Meeting Minutes Join me for a Webinar Oct. Taking Effective Meeting Minutes ► August (3) Pass it on.

2009 100