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How to take meeting minutes like a professional

BMT Office Administration

Meeting minutes are a staple of all Board meetings, and many internal company meetings, as they serve as an official written record of a meeting to aid in future decision-making and fill in employees who couldn’t attend. Yet, if you’ve never written meeting minutes before, it may seem like an intimidating process.

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Preparing your boss for meetings away from the office or at home

Laughing all the Way to Work

State the purpose of the meeting in the calendar appointment as well as who will be at the meeting (i.e. Meeting with Mr. Brown and Ms. Follow up with the meeting organizer to request agenda and/or meeting materials, pre-reading, etc. Where is the meeting being held? If your boss calls the meeting.

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Are you prepared?

Laughing all the Way to Work

The night before I go to a Board meeting, I review all my templates, agendas, binder, attendance sheets and everything I am going to need or might need. Each meeting has some differences, but usually the basics are the same so your checklist can be pre-populated with those things so you can re-use it for each meeting.

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On the job tips for new Admins.

Laughing all the Way to Work

Drafting a letter If your boss asks you to respond to a letter on his or her behalf, draft it as if your boss was going to sign it, i.e. have it set up properly with the date (or [Insert Date]) and the address correctly filled out and then either send it by e-mail or print it for his or her review. 5, 2010 at 12 p.m.