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How long do employers keep employee records?

BMT Office Administration

Payroll files. Your payroll files should include W-4s, W-2s, timesheets, direct deposits, and wage rates. Medical files. All employee documentation related to benefits should go in your medical files. ADEA (Age Discrimination in Employment Act) record requirements state you must retain payroll records for three years.

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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

That’s not even mentioning all the paperwork involved in the onboarding process, such as employee handbooks , contact information, and direct deposit/banking information — just to name a few. A dizzying amount of paperwork goes into hiring a new employee, including background checks, applications, offer letters, job applications, and more.

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Employee Records: End of year review & preparing for next year

BMT Office Administration

The Americans with Disabilities Act (ADA), Fair Labor Standards Act (FLSA), and Family Medical Leave Act (FMLA) have also had significant impacts on employee recordkeeping and personnel files — further complicating the issue. These documents include payroll records, time cards, pay rate information, and anything else related to payment.

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1099 vs W-2: The difference between employees and contractors

BMT Office Administration

Is the worker treated as a supplemental resource to the business’ internal staff or are they working alongside them during similar hours and on similar projects? 1099 workers also are not generally paid through regular payroll and do not typically have taxes withheld from their checks or deposits. Medical and health care payments.

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Stay organized and secure with electronic records management

BMT Office Administration

Organizations need to keep various records as proof of business processes and activities. Internally, anyone from a manager looking for details of past dealings with a specific client to lawyers building a defense for an improper termination lawsuit benefits from the ability to quickly and easily find what they need. OSHA forms.

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It’s time to review (or create) your document retention policy

BMT Office Administration

Assembling a team that approaches the process from different angles and spheres of expertise can prove valuable. Employers covered by the Family and Medical Leave Act ( FMLA ) are required to make, keep and preserve certain records pertaining to their obligations under the law. Requirements may prove surprising. Per the U.S.

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