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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

Besides that, your confidential medical records will let you know if any team members have disabilities that you need to consider when planning and assigning tasks. Besides the EEOC, the IRS also has requirements for employee documents, including which forms you need to have for each employee, such as W-4s.

Filing 52
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1099 vs W-2: The difference between employees and contractors

BMT Office Administration

Forms such as IRS Form W-2 and IRS Form 1099 need to be sent out by the end of January. Both forms provide end-of-year compensation information that employees and contractors need for tax purposes. A W-2 is a tax form that businesses send to their employees as well as the government. What is a W-2? What is a 1099?

Payroll 52
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It’s time to review (or create) your document retention policy

BMT Office Administration

As a starting point, consider what these organizations say about some major types of records to keep and for what length of time: Per the Internal Revenue Service : The length of time you should keep a document depends on the action, expense, or event which the document records. Per the U.S. Department of Labor.

Policies 105
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Stay organized and secure with electronic records management

BMT Office Administration

Such a management system utilizes information technology to organize and store records in electronic form. Some types of business records, such as tax forms and legal documents, are relatively easy to spot. Requirements may prove surprising, such as certain employee medical records that OSHA wants retained for 30 years.

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Everything you need to know about geofencing time clocks

BMT Office Administration

It could be an office, medical facility, or even multiple job sites in different locations. At the same time, geofencing technology renders most forms of time theft useless, which is a huge advantage. Missed punches happen all the time, and they cause all sorts of problems with timekeeping and payroll processing.

Payroll 59