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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Cover letter. Job offer letter. Accident reports. Payroll records for money or pay-related information such as: Timesheets. Payroll deduction forms. You must keep a completed Form I-9 on file for each employee on your payroll. This policy clarifies what needs to be saved, where, and for how long.

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

For instance, if your employment records contain all the disciplinary actions and policy violations committed by the offending employee, you’ll have a better chance of defending your decision to terminate an employee in court. Confidential documents include medical files, tax documents, employee benefits , payroll records, and more.

Filing 52