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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Cover letter. Job offer letter. Letters of recognition and awards. Exit interview. Payroll records for money or pay-related information such as: Timesheets. Payroll deduction forms. You must keep a completed Form I-9 on file for each employee on your payroll. Recruiting and screening documents.

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

These types of files include: Cover letters Resumes Employment applications References Interview notes Remember not to include any pre-hire documents that must be kept confidential, such as an employee’s I-9 form. Confidential documents include medical files, tax documents, employee benefits , payroll records, and more.

Filing 52