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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Included material spans from initial application through leaving the organization. Cover letter. Job offer letter. Health insurance forms. Also, many employers who provide group health plans are subject to privacy obligations under the federal Health Insurance Portability and Accountability Act (HIPAA).

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

While dealing with lots of paperwork doesn’t rank as most HR professionals’ favorite task, proper recordkeeping for employee personnel files is a must for any organization. However, besides simply staying organized and complying with federal laws, personnel files provide a whole host of other benefits, so let’s take a look at them.

Filing 52