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Employee personnel files — what should and shouldn’t be included

BMT Office Administration

Cover letter. Job offer letter. Health insurance forms. Pay authorization forms. Payroll deduction forms. That is fine as long as the process is organized, systematic, and — above all — legal. Keep I-9 forms in a separate file. Recruiting and screening documents. Educational transcript.

Filing 121
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Employee Files: What to include, what to leave out, and what’s confidential

BMT Office Administration

For instance, if your employment records contain all the disciplinary actions and policy violations committed by the offending employee, you’ll have a better chance of defending your decision to terminate an employee in court. Also, you’re legally obligated to retain these records for at least one year by the EEOC.

Filing 52