Productivity Bits

FEBRUARY 8, 2011

After purging the unnecessary stuff that mounted in your desk and anywhere else, it’s now time to prepare your filing system. Chaos can easily break anywhere in your living space if no filing system is set up to hold the different materials that you accumulate as you work. Physical File System.

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All Things Admin

JUNE 23, 2021

Many believe that the terms “procedures” and “systems” are interchangeable, but that’s not exactly true. A system contains all the information you need to handle the accounting functions for your job. Procedures, forms, and checklists combine to create systems for how you get things done efficiently. Systems have many benefits.

Agenda 90

Agenda Equipment Administrative Professionals Calendars 90

Clutter Coach

MARCH 13, 2019

This is Podcast 114 and it’s about organizing systems to cope with growth and change. I’m about to start an office organizing project. Filing systems can be fairly eccentric when only a few people need to use them. Such changes often throw your organizing systems into chaos. Stitcher ?. Soundcloud ?

Cubicle 100

Cubicle Filing Negotiating Policies 100

Allwork

DECEMBER 10, 2023

Clear communication up front, and continuing conversation through regular check-ins and transparent project management helps streamline workflows and prevent confusion. Before you begin working with your first freelancer, it’s a good idea to have project management strategies in place to help you make the most of their expertise.

Management 299

Management 2020 Agencies Project Management 299

Stephanie LH Calahan

OCTOBER 5, 2011

Today I share a simple method to create your own ACTION/Quick Reference system. Create Your Action/Quick Reference System 1 -- Start with what is on top of your desk.  Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. Video of the Paper Pile to Action System.

Filing 100

Filing Calendars AT&T Phones 100

Allwork

NOVEMBER 8, 2022

The good news for these employees is that companies with pared back workforces will need to turn to freelancers to fill temporary project needs. . It also allows the client and the freelancer to share documents and files within the platform. In fact, Upwork and the Freelancers Union suggested that most U.S.

2020 306

2020 Purchasing 2017 2021 306

Success

MARCH 13, 2024

There’s 10,000 square feet of unfinished space upstairs, and I got to run around there and in the basement and see how all of our systems were exposed or how this open-frame space could be one day.” We were about ready to file bankruptcy because everything had been drained,” she recalls. There had been no money put back into the hotel.”

Restaurants 246

Restaurants 2019 Finance Purchasing 246

Success

NOVEMBER 4, 2021

Keep your projects organized. Collaboration usually involves a lot of revisions and file updates. Create a file management system. Create video tutorials to explain new projects. Get some face-time with everyone on the team with video conferencing. If possible, put it on the cloud so everyone can work together.

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Collaborate Filing Social Media 2015 279

Office Organization Success

MARCH 30, 2013

If your business is going to succeed, and you’re going to do the work that you love to do, you have to create systems to support you in your business so that you can focus on doing what you love. But with a bit of guidance and support, you can easily create the right systems to grow your business. System #2: Create Content Binders.

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UPS Filing Social Media Stress 100

Office Organization Success

APRIL 9, 2014

Like your desk becoming overrun with paper piles, or your PC becoming littered with folders and files, so too can you ecommerce system become disorganized and out-of-control. Your system will quickly become cluttered with all of these different lists, and it will make finding specific lists harder. ” at [link].

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Purchasing Email Filing International 100

Office Dynamics

APRIL 13, 2017

Basics include: travel planning, appointment coordination, meeting preparation, all facets of communication, organizational skills, and time and project management. As your days are getting busier and you are taking on more projects and assignments, you need these skills more than ever. It is the 41-day file folder system.

Skills 228

Skills Administrative Professionals Filing Project Management 228

Allwork

DECEMBER 2, 2022

He was the golden boy of crypto : lobbying and donating to prominent government figures, giving interviews to numerous high-profile venues, and rescuing failing crypto projects — in fact, he was nicknamed crypto’s J.P. SBF resigned as CEO as part of the bankruptcy filing. His coin-flipping luck finally ran out. . So what happened?

Management 264

Management Twitter Filing Confidence 264

Success

FEBRUARY 13, 2023

More than having a system in place for when things go bad—like ‘filing with HR and hiring a lawyer’ bad—women’s networks also know things, such as how best to navigate your workplace as a woman. If you can implement a system for assigning these tasks on a rotating basis, generations of women that follow will be forever grateful.

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Gossip Networking 2016 Negotiating 317

All Things Admin

JANUARY 10, 2022

There are three zones you need to think about as you clear the clutter and put systems in place for staying organized. Zone 2 is the area immediately next to zone one that includes your active project folders, incoming-mail tray, and the things you need easy access to as you work on your active projects. Zone 2: Work Staging.

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Filing Mentoring Administrative Professionals 2021 97

Eat Your Career

FEBRUARY 21, 2023

As long as these things pertain to topics relevant to project management, they can qualify within specified limits. In my experience, many organizations follow an “honor system.” Meaning: I capture the information for my own records, but I also go ahead and input the data into the online tracking system for the certification.

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ASAP Training Learning Agenda 147

Step It Up VA Coaching

JANUARY 5, 2012

For the past month you’ve been planning, and the ideas for new projects and collaborations were flowing. Just how do you keep this big new project of yours off the back-burner, and NOT be overwhelmed? Take an hour to write down your goals for the project. You’re excited about this new idea NOW. Make it fun.

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Basecamp Collaborate Goals Project Management 100

All Things Admin

JANUARY 26, 2022

While personal situations and the pandemic make it easy to come up with excuses to put my project on the back burner, it’s time to get it done. Create permanent homes for the paperwork and files that are cluttering your desktop. . Even the most organized admin sometimes gets behind with filing. Ready to Get Started?

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Filing Mentoring Administrative Professionals Promotion 130

Practically Perfect PA

MAY 23, 2017

It frustrates us by preventing us from locating what we need quickly e.g. Files and paperwork lost in a pile’”. Putting simple systems in place for your paperwork that are easy to implement allows you to control your admin and your schedule, not the other way round. File: If you need to keep it. Getting Started: what you need.

Filing 168

Filing Budget AT&T Forms 168

Success

AUGUST 18, 2023

So what the large language models and other machine learning systems do is they set up a neural network, which is modeled on a rudimentary mathematical understanding of the brain and the neuron and how it works.” Basically, the machines look at large amounts of data and learn how to make predictions based on patterns in the data.

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

Filing 100

Filing Google Docs 2008 Microsoft Word 100

Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.    I LOVE basecamp I have used it to coordinate many different projects where team members are all over the place. How will you use Basecamp?

Central Desktop 100

Central Desktop Basecamp Google Docs Management 100

Office Organization Success

JUNE 30, 2009

the problem is simply a LACK OF SYSTEMS. Without systems in place you will very quickly become overwhelmed and frustrated, and be left wondering if your business is ever going to succeed! No matter how hard you try you can never seem to get organized and clients/projects/work (you name it) are slipping through the cracks.

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Lifestyle Expenses Filing Management 100

Eat Your Career

NOVEMBER 12, 2019

In fact, I have a whole list of projects I’ve been saving up all year! Keep a running list of downtime projects. Sometimes we’re so focused on dealing with urgent priorities, we put important projects on the backburner…indefinitely. Go through old computer files and archive or delete anything that’s no longer needed.

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Mentoring Networking Filing Training 197

All Things Admin

JANUARY 10, 2022

There are three zones you need to think about as you clear the clutter and put systems in place for staying organized. Zone 2 is the area immediately next to zone one that includes your active project folders, incoming-mail tray, and the things you need easy access to as you work on your active projects. Zone 2: Work Staging.

Filing 52

Filing Mentoring Administrative Professionals 2021 52

All Things Admin

MAY 5, 2021

Whether it’s creating effective systems for minute taking, follow-up on action items, travel planning, procedures documentation, or developing communication systems that are easy for your executives to scan for information, organization is a vital skill for success-minded admins. Inserting files, screenshots, and links.

2016 52

2016 Training PowerPoint Meeting Minutes 52

Practically Perfect PA

SEPTEMBER 6, 2017

Think about all of the information that flows through your office on a daily basis, and then think about how often you are asked where something is, how you file a document, what is happening with a project, where one of your colleagues is travelling this week, what you are supposed to do with the new software.

Management 162

Management 2013 2020 Filing 162

Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. To access online systems, you have to (duh!)

Management 100

Management Basecamp Calendars Phones 100

The Office Professionals Place

AUGUST 8, 2010

Poor Management System Do you feel as though your company does not value you as an employee? or a Poor Management System is condition that embodies many companies due to economic times, change in company practices, and company personnel. Ask to work on a new project or volunteer to assist a colleague. Lets grow together!

Management 100

Management Filing 2010 IAAP 100

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. Tools of the Trade Familiarize them with the essential programs and platforms used by the company (project management, file management, internal communications, virtual meeting platforms, etc.),

Training 52

Training Policies Mentoring Project Management 52

Office Organization Success

JANUARY 6, 2016

Clear out your desk and files. Make way for those exciting new projects that have been put on the backburner while you were away. I recently did this and apart from getting rid of four grocery bags of papers, I felt much more motivated to start those projects that had been lurking for months! Click here for immediate access.

Filing 100

Filing Finance 2016 Holidays 100

Office Dynamics

APRIL 20, 2017

Project Management Apps: Teamwork is, by far, my favorite project management app. You can update statuses, track time and tasks, and get real-time updates on all your projects. Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files?

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Time Zones Administrative Professionals Basecamp Business Cards 223

Success

JUNE 19, 2022

While you’re certainly capable of answering the telephone, filing and ordering supplies, why waste your time on drudgery that almost anyone could do? For example, anytime Apple changed its operating system or upgraded Siri, her company needed to adapt. “We She recommends using sites like Asana.com or Evernote.com for managing projects.

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Elance Suppliers Mentoring Payroll 284

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm.

Filing 100

Filing Staples Email Fax 100

BMT Office Administration

DECEMBER 13, 2022

Cloud-based project management software has revolutionized how companies manage their workflows, time-tracking, and communications for years now. That is unless you’ve yet to upgrade to a project management app, in which case you’re still stuck with the hassles of managing projects across multiple locations.

Management 52

Management Project Management Forms Calendars 52

Productivityist

AUGUST 29, 2013

After assessing my priorities first, the next thing to look at during my reassessment were my projects. This took some time as I''ve got many projects in various stages of completion, and the tough part was making sure I placed them in one of the following categories: Pursue: Keep moving forward on the project.

AT&T 40

AT&T Home Office Filing Management 40

All Things Admin

AUGUST 17, 2022

I use OneNote for virtually everything – from procedures to travel planning to the way I manage my projects and speaking events. And OneNote makes it easy to create a color-coding system that works for you! Company Projects – Green. But many users are only scratching the surface of the program’s capabilities. Training – Yellow.

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Mentoring Administrative Professionals Suppliers 2022 52