Stephanie LH Calahan

OCTOBER 5, 2011

Today I share a simple method to create your own ACTION/Quick Reference system. Create Your Action/Quick Reference System 1 -- Start with what is on top of your desk.  Call, write, pay, scan, enter data, read, file and write are all examples of the verbs you might have. Video of the Paper Pile to Action System.

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Office Organization Success

APRIL 9, 2014

Like your desk becoming overrun with paper piles, or your PC becoming littered with folders and files, so too can you ecommerce system become disorganized and out-of-control. Your system will quickly become cluttered with all of these different lists, and it will make finding specific lists harder. ” at [link].

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. Communication Introduce them to the company’s communication channels and email distribution lists. Set up a branded email for the new hire, complete with an appropriate title and auto-signature.

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Office Dynamics

APRIL 20, 2017

Just forward your confirmation emails to the app (hotel, rental car, airline tickets, etc.), Project Management Apps: Teamwork is, by far, my favorite project management app. You can update statuses, track time and tasks, and get real-time updates on all your projects. It’s what I use to keep my own team on track.

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Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. You simply print it out and fill it in each time you take on new client. Digital: Create Client Folders.

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Professional Assistant Blog

APRIL 1, 2008

Home About Me Advertise Productivity With Shared Files By The Professional Assistant on Tuesday, April 01, 2008 Filed Under: MS-Word , Organize , Productivity D o you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

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Office Organization Success

JANUARY 6, 2016

Clear out your desk and files. Make way for those exciting new projects that have been put on the backburner while you were away. I recently did this and apart from getting rid of four grocery bags of papers, I felt much more motivated to start those projects that had been lurking for months! Click here for immediate access.

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Stephanie LH Calahan

JANUARY 26, 2011

  The situation: Tweet "Rob" is a project manager that is responsible for a number of projects across the world and he needs to keep track of all of them.    I LOVE basecamp I have used it to coordinate many different projects where team members are all over the place. How will you use Basecamp?

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). You see, for the past several years, I’ve been using a variety of tech tools to help organize my life and work—appointments, tasks, projects and more. To access online systems, you have to (duh!)

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BMT Office Administration

OCTOBER 4, 2022

Yet, the COVID-19 pandemic of 2020 threw a wrench into this tried and true system for most companies. Post-COVID-19, many employee tracking software programs started popping up, allowing companies to track employee productivity , computer activity, emails, and even individual keystrokes.

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The Office Professionals Place

AUGUST 8, 2010

Poor Management System Do you feel as though your company does not value you as an employee? or a Poor Management System is condition that embodies many companies due to economic times, change in company practices, and company personnel. Ask to work on a new project or volunteer to assist a colleague. Lets grow together!

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Management Filing 2010 IAAP 100

Office Organization Success

APRIL 28, 2016

Do you find projects/clients are falling through the cracks? These are some of the classic signs of a LACK of systems – you’re not effectively managing you business so how can you effectively market your business? You don’t have your core systems in place and your business is running you when it should be you running your business!

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BMT Office Administration

DECEMBER 13, 2022

Cloud-based project management software has revolutionized how companies manage their workflows, time-tracking, and communications for years now. In short, gone are the days of keeping track of umpteen email threads and Slack chats to stay on top of your team’s progress. They can even aid in forecasting future growth.

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All Things Admin

JUNE 8, 2022

Another perk is that a digital portfolio can include links, downloadable files, and audio and video components that are difficult or impossible to incorporate into a print version. Next, you need to setup your account with your username, email address, and password. Project Management. This isn’t the time to get cutesy.

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Office Dynamics

JUNE 28, 2016

As a business owner, you’ll want to check in with your remote workers on a pretty regular basis, either through scheduled phone calls or with email updates. To make sure your remote group of employees accomplishes everything they need to do will require a great deal of transparency on their part about their projects and tasks.

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Productivityist

AUGUST 29, 2013

After assessing my priorities first, the next thing to look at during my reassessment were my projects. This took some time as I''ve got many projects in various stages of completion, and the tough part was making sure I placed them in one of the following categories: Pursue: Keep moving forward on the project.

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Worxbee

FEBRUARY 20, 2023

You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls. No more endless emails to check or impromptu calls to answer: your admin is your gatekeeper. Your admin pulls together all the info about a project to help you navigate the executive decision.

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Office Organization Success

MAY 15, 2015

Now all you need to do is get your web site visitors to part with their name and email address so that you can start and build your database of potential clients. An audio file of, say, one of your teleclasses. FREE Online Business & Marketing Systems Checklist. FREE Online Business & Marketing Systems Checklist.

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On The Job

FEBRUARY 19, 2015

We can’t remember passwords for our online banking account and lose critical emails or other bits of data important for our work. Their systems make a “profound difference” and enable them to have time for fun and relaxation, he says. Every day millions of us search for our car keys, our smartphones and our sunglasses. Just say “no.”

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Productivityist

DECEMBER 22, 2016

As a result, my email went from around 30 a day to well over 150. I already knew the theories of inbox zero, yet here I was, drowning in email. This made finding a specific email very time consuming. Then I brainstormed how I was going to deal with hundreds of emails a day. My system uses two e-mail folders ONLY.

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Email Keyboards Phones Project Management 40

BMT Office Administration

OCTOBER 10, 2022

From secretly checking social media to focusing on less critical work tasks to avoid starting a crucial project – there are many different types of procrastination. Any co-worker checking social media notifications instead of reading employee emails qualifies as online procrastination. What’s that?

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Management Self Esteem Social Media AT&T 125

BMT Office Administration

MAY 31, 2022

Upon finishing the project, Laura expressed relief to her friend Jan at lunch. Such a management system utilizes information technology to organize and store records in electronic form. The benefits of electronic recordkeeping systems. An ERM system enables people to find the right information when they need it.

Management 52

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Office Organization Success

MAY 30, 2014

I’ve always maintained that 1ShoppingCart is a great all-in-one ecommerce system; you can do so much more with the system than most people realize. For one thing, it stores the form, so you don’t have to recreate it each time you want to add the code on your website (or store it in a Notepad file, which I’d been doing).

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Virtual Moxie

AUGUST 25, 2009

Stay away from email! I was the person who kept everything in my Inbox because I hated to file. I hated taking the time to figure out where something should go, and in truth, I never found an email filing system that really worked for me. I even tried creating filters that would automatically file things for me.

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Filing Email 2009 AT&T 100

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. You simply print it out and fill it in each time you take on new client. Digital: Create Client Folders.

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Filing Staples Fax Email 100

The Small Business Blog

MARCH 15, 2013

With the Single Customer View in our Cloud CRM software you are able to get the most out of any project that your business decides to embark on and ultimately improve your efficiency. Email: View the full history of your correspondence with a client so that you can put any support queries they make into context.

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Stephanie LH Calahan

APRIL 1, 2011

.  He told me that his next action was to make a phone call to that person for a project they were working on together.  Paper Pile Elimination Trick 2 - Create an Action System. When you have action items, it is OK to mix various project or topics as long as they are organized by the type of action you need to take. 

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Filing Phones AT&T Email 100

Stephanie LH Calahan

AUGUST 29, 2012

Stacks of paperwork are one thing, but when they’re compounded by endless emails, Facebook updates, and text messages, it can become increasingly difficult to focus on the task at hand. A file cabinet can be your most useful accessory. It’s okay to have one folder or basket on top of your desk that’s a ‘Need to File’ bin.

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Office Dynamics

AUGUST 16, 2018

If your executive mentions a new project or talk force they will be working with, ask them to tell you more about the mission and the people. When your executive delegates projects or even talks about an upcoming trip, ask questions. Daily huddles are to be done in person or via the phone (not text or email). Be curious.

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Mentoring Skills Learning IAAP 189

Step It Up VA Coaching

FEBRUARY 6, 2014

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Look at everything— the RFPs and email inquiries you respond to, requests you send out for different things, contracts, invoicing forms, etc. Okay, back to the project. First— Standardize.

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All Things Admin

DECEMBER 18, 2020

I receive a lot of emails from admins who’ve lost their jobs unexpectedly. Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. Project plans. It lies within you.”. This is so true.

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Productivity Bits

OCTOBER 20, 2010

To put it into perspective, try imagining all of your emails from the last month coming to you on paper – now that’s a scary thought! Always back up your files electronically. Organize your folders by project, client, document or by any other means necessary. Your email will remain private. 100% No Spam.

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Practically Perfect PA

DECEMBER 10, 2012

A few years ago I worked in a department with a dozen or so Project Managers who were all highly qualified Six Sigma professionals. They were a great bunch to be a round and during my time there I did learn a lot about the dark art of project management! All of your files and papers etc. So to start, what exactly is 5s?

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Filing Project Management Environment Holidays 100

Step It Up VA Coaching

APRIL 11, 2013

Perhaps you spend too much time recreating every proposal or contract, every form, every letter or email each time you need it. Look at everything— the RFPs and email inquiries you respond to, requests you send out for different things, contracts, invoicing forms, etc. Okay, back to the project. First— Standardize.

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Social Media Equipment Forms Email 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. It houses so much more than a file index. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter.

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Practically Perfect PA

NOVEMBER 4, 2011

I also have a quick check over my emails and calendar for the day, I do have a few meetings today that I also need to attend. 0930 – As I’ve already checked my inbox and prioritised my tasks for today I make a start with my plan by sending out a few queries over email. Filed under: Motivation.

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