Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. You simply print it out and fill it in each time you take on new client. In your main client folder.

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Professional Assistant Blog

JANUARY 28, 2008

Home About Me Advertise Copying Pictures To and From Microsoft Word By The Professional Assistant on Monday, January 28, 2008 Filed Under: MS-Word , Productivity H ave you ever wondered how to copy pictures from and to Microsoft Word ? Do you have a big project coming up and want to show your boss that you can handle this type of task ?

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Professional Assistant Blog

OCTOBER 7, 2008

Home About Me Advertise "Stop Watch"ing Your Productivity By The Professional Assistant on Tuesday, October 07, 2008 Filed Under: Organize , Prioritize , Productivity D o you multi-task too much? For example, you want to spend one hour on a particular project. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Stephanie LH Calahan

FEBRUARY 11, 2011

Power Periods Make For Great Productivity My favorite is: Power Periods Because: Set aside one hour in the morning and one hour in the afternoon for un-distracted, uninterrupted time to knock out a big project. It houses so much more than a file index. Pile Tamer My favorite is: the Pendaflex Pile Smart Project Sorter.

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Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Mention to your boss (in a professional manner of course) that you have X number of tasks, projects, etc. One last note.

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Stephanie LH Calahan

FEBRUARY 10, 2010

» Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  "   Wanting to do a good job on your projects is admirable.    However, the drive for perfection has ruined the success of many projects. 

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The Office Professionals Place

AUGUST 24, 2009

Some managers feel that they would do the project themselves just so they know it will get done their way. In an effort to curb the constant interruptions by your supervisor who is inquiring about your status on a project, give him constant updates so that he can be assured that you are in the process of completion. Ask questions.

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The Office Professionals Place

MAY 31, 2010

Office professionals are approached with various tasks, deadlines, and projects each day. The ability to work by the Pareto Principle will allow you to effectively focus on projects and prioritize your day. Make a list of tasks and projects and next to each identify how long it will take to complete. Identify the focus.

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The Office Professionals Place

JULY 24, 2009

The supervisor has a right to know if work time is being abused especially if projects and tasks are being overlooked and if other co-workers are being impacted due to one or many employees behavior. Log Files As with most other websites, we collect and use the data contained in log files. Follow the link below and comment.

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The Office Professionals Place

APRIL 19, 2010

Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

DECEMBER 30, 2010

What are the key projects to be completed this year?   Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles. There are some that think that one system should work for everyone.  "  That means you don't have good systems.

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Professional Assistant Blog

JANUARY 31, 2008

Home About Me Advertise Microsoft Outlook Shared Mailboxes Etiquette By The Professional Assistant on Thursday, January 31, 2008 Filed Under: MS-Outlook , Productivity D o you have more than one mailbox in your Microsoft Outlook , other than your inbox? I have shared access to 4 different mailboxes for various products and projects.

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Professional Assistant Blog

JANUARY 30, 2008

Home About Me Advertise Using Subtotals Function in Microsoft Excel By The Professional Assistant on Wednesday, January 30, 2008 Filed Under: MS-Excel , Productivity D o you have a Microsoft Excel spreadsheet where you have firm names and figures? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

AUGUST 29, 2008

By The Professional Assistant on Friday, August 29, 2008 Filed Under: MS-Outlook , Organize , Prioritize , Productivity D o you have a to-do list, either on a piece of paper, on Microsoft Outlook or in a planner? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise To-Do or Not To-Do?

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The Office Professionals Place

MAY 21, 2010

I will manage the tasks and projects set before me appropriately so that deadlines are met. Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

JANUARY 25, 2011

Work With Stephanie « Productivity and Organization Link Lineup | Main | 6 Tools to Help You Manage Large Projects with Local & Virtual Teams » Listen to Stephanie on Solace Wealth Management on Blog Talk Radio Listen live to Stephanie answer questions about productivity & organization on the Solace Wealth Management show. 

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The Office Professionals Place

MARCH 13, 2010

Did you ask a co-worker to help you on a project and got the feeling that they really didn’t want to help you? Ask for input/suggestions If possible, before making a request ask for some input on how the project or task can be completed more efficiently. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

NOVEMBER 19, 2010

  I've tried different systems and they don't work.    Sometimes your focus and attention challenges can be directly related to the systems you have (or don't have) in your life.  Use your 5-10 minute file Do you keep a 5-10 minute file ? 

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The Office Professionals Place

APRIL 1, 2010

Break the project down in parts and decide how you can complete each part. this is a 3-part project – the top shelf, hanging clothes, and bottom half of the closet. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. Since I work at home (and because we're full-time RVers, always on the road), I need to be able to fax/copy/convert from anywhere. Organize by project, and even use custom tags.

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The Office Professionals Place

JULY 30, 2009

Does that project have you stressed out? Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Log Files As with most other websites, we collect and use the data contained in log files.

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Professional Assistant Blog

MARCH 10, 2008

By The Professional Assistant on Monday, March 10, 2008 Filed Under: Organize , Prioritize , Productivity E ditor’s note: This is a guest post by James of Organize IT. Projects wouldn’t be moving forward and my goals and plans would be lagging behind… or so it seemed. Home About Me Advertise Has The Bubble Burst?

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The Office Professionals Place

SEPTEMBER 17, 2009

’ Here are some tips on how to get yourself and others motivated: Rewards (the ‘pat on the back’) Realize that for each task or project you complete you are entitled to a personal reward. People will be more energized and enthusiastic about the project. Look into purchasing an all-in-one fax, printer, and copier.

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Small Business CEO

MAY 5, 2010

Have you reduced employee counts and canceled or delayed capital projects? Others enter the data into payroll, into project tracking systems and then again into client billing systems. A lab order is faxed in. Patient and order information are then entered into the lab system. Assess your IT function.

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The Office Professionals Place

JULY 16, 2010

The ability to be organized allows you to focus and easily find documents and supplies you will need to complete projects. Organization means implementing an appropriate filing system (electronically and paper) and utilizing your task lists and calendar effectively so that you can locate items quickly when needed which increases productivity.

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Professional Assistant Blog

AUGUST 23, 2007

Home About Me Advertise How to Organize Tasks Effectively By The Professional Assistant on Thursday, August 23, 2007 Filed Under: MS-Outlook , Organize , Prioritize A task here, a task there! And remember, always break down your entire project or tasks into manageable chunks. When does it ever end?

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The Office Professionals Place

AUGUST 10, 2009

Forward your resume, create brief descriptions of recent projects you have completed for the company, or a CV. Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Worklife Line Chat Every Monday at 7 p.m

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The Office Professionals Place

NOVEMBER 25, 2009

We all know how difficult it can be to maintain a realm of sanity in the workplace when the phone is constantly ringing, clients are popping in and out of the office, a project is due, and you have a supervisor who is behaving like a ‘helicopter mom.’ Look into purchasing an all-in-one fax, printer, and copier.

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The Office Professionals Place

FEBRUARY 2, 2010

This is frustrating because you have other projects you need to accomplish and you don’t like working last minute. Again, explain the benefits to requesting projects ahead of time and put it in writing. As tasks or projects are assigned, give 110% attention, check and double check for accuracy. A new topic each month.

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The Office Professionals Place

SEPTEMBER 30, 2009

You will get a lot done and maybe even complete the project or two. Upcoming topic: Dealing with Workplace PMS - Poor Management System - September 6, 2010 Dial-in#: 1-712-432-3030 Passcode: 346621 Become a member of the Elite - Subscribe today! Log Files As with most other websites, we collect and use the data contained in log files.

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Stephanie LH Calahan

MAY 17, 2010

Coordinators have many options when it comes to picking a to-do list system. Also consider color-coding the index cards by project. The trick with hand-written lists is to pick one system and stick to it. Review past files, e-mails, and calendars to fill in specific dates for tasks and appointments.

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Laughing all the Way to Work

SEPTEMBER 30, 2007

how to use the fax machine, information about the phone system, where the photocopier is located, who my contacts are in this position, who I can call for help, etc. I look over the filing system and become familiar with that. Here are a few things I do when I start a new job: I start a Secretarial Manual!

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The Office Professionals Place

SEPTEMBER 7, 2009

Show your appreciation for each team members’ efforts by taking them to lunch or at the end of the project give a gift of thanks or a certificate of appreciation. Log Files As with most other websites, we collect and use the data contained in log files. Look into purchasing an all-in-one fax, printer, and copier.

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Stephanie LH Calahan

SEPTEMBER 6, 2010

AppleEve   @ StephCalahan a trusty desk diary and pens (colour coded for different types of appointments) roguereporter   @ StephCalahan Microsoft Project. pamelahazelton    Franklin Covey - been using that system for 10+ years. It's all drag and drop, and I can even drag my to-dos. Works every time.

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The Office Professionals Place

NOVEMBER 4, 2009

If it is a project management position, prepare a project status review presentation or the like…you get the idea. In it, you can highlight key accomplishments, high-profile clients or projects, significant results, pretty much anything you like that would help you stand out to the hiring committee. A new topic each month.

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Stephanie LH Calahan

OCTOBER 8, 2010

Make a #project w/ do-able sized parts   AllisonDGraham   @ StephCalahan make a list. family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Then I take a step back from all of the little things that can seem to overwhelm me. Or I nap. ;) mnthomas   Brain dump! 

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The Office Professionals Place

JUNE 8, 2010

In the workplace, we must concentrate on tasks and projects for accuracy and completion. Just like a basketball team, workplace teams need to communicate with each other so that each member knows what the strategy will be to complete the task or project. Look into purchasing an all-in-one fax, printer, and copier. Concentrate.

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