All Things Admin

JANUARY 10, 2022

Are there any items that are just taking up space? Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Setup your own file-on-the-go station for quick and easy organizing. Create workspace zones.

Filing 97

Filing Mentoring Administrative Professionals 2021 97

Office Organization Success

MARCH 30, 2013

Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. For every client that you’re currently working with, create their own individual file. I personally love brightly colored files as they brighten up my office. ” at [link]. Send to Kindle.

UPS 100

UPS Filing Social Media Stress 100

Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

All Things Admin

JANUARY 10, 2022

Are there any items that are just taking up space? Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Setup your own file-on-the-go station for quick and easy organizing. Create workspace zones.

Filing 52

Filing Mentoring Administrative Professionals 2021 52

All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. And an admin who is unable or unwilling to keep up with the ever-changing technological demands of the profession will get left behind.

Administrative Professionals 98

Administrative Professionals Social Media 2025 Mentoring 98

All Things Admin

OCTOBER 26, 2023

People set up home offices and found ways to avoid interruptions. Dress for Success We all want to feel comfortable in our own homes, but showing up for a video meeting undergroomed or underdressed is unacceptable. The world was chaotic and our working environments mirrored that. They rediscovered the value of professionalism.

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

All Things Admin

MARCH 9, 2022

I keep specific actions on a sticky note for each file to help me get right into the flow of work. I pull up a YouTube station and let it play until my task is finished. Can you follow up that request with a quick email so it doesn’t slip my mind?” HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. And that’s OK.

Management 134

Management Administrative Professionals Mentoring Keyboards 134

All Things Admin

JUNE 15, 2023

This may be helpful if I don’t have a lot of work samples and want to add multiple files to my social portfolio on LinkedIn or my digital portfolio site. stands for: P – Project or problem A – Action R – Result If you’d like more information on how to bring your work samples up to P.A.R., this post can help !

Travel 52

Travel Administrative Professionals Mentoring PDF 52

Stephanie LH Calahan

JANUARY 6, 2010

So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems. CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! CREATE your PC filing system. ORGANIZE your Inbox.

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Clutter Coach

MARCH 28, 2017

File what needs to be filed. Unfortunately, many people interpreted the concept to be that you must never let email build up in your in box at all. You don’t use your in box as a to do list or a file cabinet. I do spend time unsubscribing to newsletters when I realize I’ve deleted the fifth one in a row.

Filing 100

Filing Email UPS 100

All Things Admin

JANUARY 11, 2023

What if I told you that your preferences for managing time and space are just as ingrained in your personality as whether or not you’re up for going to a dinner party? A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE.

Mentoring 52

Mentoring Filing Administrative Professionals 2006 52

All Things Admin

AUGUST 17, 2022

With OneNote, I can color code my digital notebooks on these topics to match the file colors on my desk. Note: You may need to move it up from the bottom of your tag list in order to see it once you’ve imported it. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. Business Development – Navy Blue. Company Projects – Green.

Mentoring 52

Mentoring Administrative Professionals Suppliers 2022 52

All Things Admin

JANUARY 26, 2023

Create a page in OneNote or insert a file from Word that you want to use as your standard template for various needs throughout the notebook. This will show up under “My Templates” for ongoing use in your notebook. NOTE: If you are sharing the notebook, the template will only show up under My Templates for you.

Administrative Professionals 52

Administrative Professionals Mentoring Meeting Minutes Travel 52

Productivity Bits

MAY 13, 2016

Can you remember that lovely feeling when you first set-up your email account and there was only a couple of welcome messages? Akin to the sense of satisfaction that comes with a tidy house, that feeling fades as your inbox loses its shine and winds up crammed with a glut of superfluous mail. If it does not, then delete it.

Email 100

Email Filing Social Media Networking 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. (I Backup and store your files via a cloud service. Share and collaborate on files. Additional Apps.

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All Things Admin

FEBRUARY 27, 2024

The process for ordering office supplies and setting up the conference room for meetings was different. This method serves a dual purpose: it ensures that your procedures are up-to-date and allows the new employee to reinforce their learning through the act of documentation. showcasing how each tool facilitates team collaboration.

Training 52

Training Policies Mentoring Project Management 52

Denise Aday

AUGUST 24, 2015

The default copy provided by MailChimp and other email service providers for setting up our signup pages and messages is the bare minimum — a good guideline and starting point. Supports website branding, reminds people exactly where they signed up and what to do and expect next. Hacker Newsletter. Notsalmon.com.

Filing 40

Filing Email PDF Social Media 40

Denise Aday

AUGUST 24, 2015

The default copy provided by MailChimp and other email service providers for setting up our signup pages and messages is the bare minimum — a good guideline and starting point. Supports website branding, reminds people exactly where they signed up and what to do and expect next. Hacker Newsletter. Notsalmon.com.

Filing 40

Filing Email PDF Social Media 40

Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

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Stephanie LH Calahan

FEBRUARY 22, 2010

The Most Productive Lunch - Weigh in Your Thoughts » Mon Motivation - Build up your courage to take action!   Build up your courage!  Comments Mon Motivation - Build up your courage to take action!   Build up your courage!  Work With Stephanie « So, How Are Your Resolutions Going?

UPS 100

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Office Organization Success

JANUARY 6, 2016

Whether it’s time taken off during the summer, a break during the Holiday season, or simply a week’s vacation, the first few days back at your desk are usually spent playing catch-up. Clear out your desk and files. Set up a Resource Folder. Click here for immediate access.

Filing 100

Filing Finance 2016 Holidays 100

Step It Up VA Coaching

JUNE 26, 2014

Catch up on your filing. But don’t forget your PC – go through and eliminate unused files. Go through the business cards you collected and follow up. Catch up on your reading. Prepare your newsletters and blog postings in advance. This is a great time to sort through the paper piles on your desk.

Business Cards 100

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Step It Up VA Coaching

AUGUST 20, 2015

Do papers and files cover your desk like autumn leaves on your lawn? Time to toss and file. Clean up your computer desktop, too. Even better, sign up to give a presentation or teach a class in your area of expertise! Give your business a fall cleanup. Dust your office and your computer. Give yourself a report card.

Social Media 100

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Stephanie LH Calahan

FEBRUARY 3, 2010

  Read on to learn how to clean up your Facebook stream -- getting rid of the games, while still seeing the funny/engaging things your friends talk about. Clearing up your Facebook stream is quite simple.   The hide command will pick up everyone playing that particular game and hid the game activity.   2. . 

Facebook 100

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Practically Perfect PA

MARCH 16, 2017

If you are using bullet points set up an animation so that each bullet point appears one at a time. If your presentation contains charts make sure every chart is on a separate slide and is up on the screen when your manager refers to it. New images are added weekly and you can sign up to receive them via email. Gratisography.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Practically Perfect PA

MARCH 16, 2017

If you are using bullet points set up an animation so that each bullet point appears one at a time. If your presentation contains charts make sure every chart is on a separate slide and is up on the screen when your manager refers to it. New images are added weekly and you can sign up to receive them via email. Gratisography.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Step It Up VA Coaching

AUGUST 14, 2014

Do papers and files cover your desk like autumn leaves on your lawn? Time to toss and file. Clean up your computer desktop, too. Even better, sign up to give a presentation or teach a class in your area of expertise! Give your business a fall cleanup. Dust your office and your computer. Give yourself a report card.

Social Media 100

Social Media Filing Resume Environment 100

Office Organization Success

JANUARY 12, 2016

You’ve written a fabulous article … you publish it in your newsletter … and that’s it! So today I’d like to share with you 3 easy steps as to how you can take your ONE newsletter article and use it in a variety of different formats to reach more of your ideal clients and customers. build their content library.

Networking 100

Networking 2016 Training Filing 100

Step It Up VA Coaching

MAY 17, 2012

Catch up on your filing. But don’t forget your PC – go through and eliminate unused files. Go through the business cards you collected and follow up. Catch up on your reading. Prepare your newsletters and blog postings in advance. This is a great time to sort through the paper piles on your desk.

Business Cards 100

Business Cards Filing Purchasing Policies 100

Practically Perfect PA

APRIL 3, 2012

It was tricky and took up a large amount of my day deliberating over what to do with each correspondence. Rules: One of my Director’s receives ridiculous amounts of newsletters, sales emails and invites to events etc. Then I asked him if he wanted me to print the newsletters out for him, that was also a negative response.

Email 100

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Step It Up VA Coaching

JUNE 16, 2011

Catch up on your filing. But don’t forget your PC – go through and eliminate unused files. Go through the business cards you collected and follow up. Catch up on your reading. Prepare your newsletters and blog postings in advance. This is a great time to sort through the paper piles on your desk.

Business Cards 100

Business Cards Filing AT&T Purchasing 100

Stephanie LH Calahan

JUNE 29, 2012

If you are looking for someone to be your "girl Friday" and pick up dry cleaning, do shopping, take care of the filing, as well as help with email newsletters and scheduling appointments, then a personal assistant is really a better choice.  A VA does not have to be in the same community or even the same country!

Interviewing 100

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Tips From T. Marie

JANUARY 4, 2017

Smaller monthly payments make it affordable, even for start-ups to use the same software clients use. Virtual assistants who team up with clients already using Google apps exclusively may not find other software necessary. . Sharing files between client/virtual services provider is faster and easier than ever before. .

2007 122

2007 2017 Social Media Medical 122

Stephanie LH Calahan

DECEMBER 27, 2010

Work With Stephanie « Handbook for Life: 52 Tips for Happiness and Productivity | Main | Tips to Go Almost Paperless » Save Time Doing Simple Things that ADD UP to Major Time Savers There are a number of simple things that you can tweak to give you loads of extra time in your day, week, month and even year. 

UPS 100

UPS AT&T Credit Card Networking 100

Step It Up VA Coaching

AUGUST 16, 2012

Do papers and files cover your desk like autumn leaves on your lawn? Time to toss and file. Clean up your computer desktop, too. Even better, sign up to give a presentation or teach a class in your area of expertise! Donna Toothaker is CEO, founder and coach of Step It Up VA Coaching. Give yourself a report card.

Social Media 100

Social Media Filing Resume Environment 100

Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. Thanks to Deborah Erickson, CPO of No Where But Up,Organizing 4. Thanks to Lita Daniel of Regain Your Space 5.

Email 100

Email Management Filing Monster 100

Office Organization Success

OCTOBER 26, 2009

A podcast is a collection of individual audio recordings saved as a digital file, such as an Mp3 or WAV audio file. People can listen to your podcast (collection of episodes) on the Internet, on their PC, or transfer the file to their portable device such as an iPod or MP3 player. Step 2: Choose your recording medium.

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Filing 2009 Learning UPS 100