Practically Perfect PA

MAY 2, 2017

I literally wouldn’t know what I was doing without my inbox and calendar organised just so. I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. Organising your Outlook folders.

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Filing 2012 Email Social Media 100

All Things Admin

AUGUST 3, 2022

It’s easy to grab your binder, look up a procedure or refer to a checklist, and get on with your day. I can set it up to mirror my print procedures binder, so I don’t waste any time hunting for something. You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook.

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Administrative Professionals Dropbox Mentoring Forms 80

All Things Admin

OCTOBER 26, 2023

People set up home offices and found ways to avoid interruptions. Dress for Success We all want to feel comfortable in our own homes, but showing up for a video meeting undergroomed or underdressed is unacceptable. The world was chaotic and our working environments mirrored that. They rediscovered the value of professionalism.

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Calendars Microsoft Outlook Twitter Purchasing 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. (I Backup and store your files via a cloud service. Share and collaborate on files.

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Dropbox PDF Filing Google 100

On The Job

NOVEMBER 5, 2010

What would your evenings and weekends be like if you didn't spend them trying to catch up on e-mail? They think it's ridiculous, and they get all worked up," Tator says. "So They say you should set up a procedure to reach others immediately via phone in urgent cases. Set up e-mail triage folders. And the Freedom file?

Social Media 100

Social Media Calendars Email Filing 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Our organization uses Google Apps for our e-mail, calendar and cloud solution. By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. Email Filters Are Your New Best Friend!

Email 100

Email Management Filing Monster 100

Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. I set up recurring appointments for things like bookkeeping or marketing.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

MAY 17, 2010

Set up spreadsheets for monthly and weekly tasks. If something else comes up, reorder the cards,” she says. Once you finish an item, rip the card up and throw it away. Immediately add that task to your digital calendar or task list, and set a reminder on your calendar closer to the due date.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

JANUARY 17, 2011

One Monday morning, while digging through their typically cluttered inboxes, Jeremy and Adam came up with a concept to develop a dead-simple reminder system, based entirely in email, that would let them stay on top of important emails without having to create complicated rules or learn any new systems.   Get your calendar on the go. 

Calendars 100

Calendars 2001 Google Phones 100

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

2011 100

2011 Filing Networking Phones 100

Stephanie LH Calahan

JUNE 17, 2011

Information Overload is a topic that comes up frequently when I talk with people about what holds their productivity back. Yes, we do think of ourselves as more of a personal assistant and not just a digital filing cabinet.      Can you really coordinate calendars using Springpad? 

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Interviewing Microsoft Outlook Restaurants Calendars 100

Stephanie LH Calahan

DECEMBER 15, 2009

  I wanted to give you a little heads up about some short-term changes for my blog.  PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th!   I wanted to give you a little heads up about some short-term changes for my blog.  To your success!

Medical 100

Medical 2009 2010 Calendars 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

FEBRUARY 25, 2011

» 6 Tips to Save You Time and Wasted Effort We are really close to wrapping up time management month!  It's a great way to save files and photos on the "cloud." If you don't know about Roboform ( [link] ) you're spending unnecessary time looking up passwords for regularly used websites.

Dropbox 100

Dropbox Filing Networking Fax 100

Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today! Sign Up Today!

Interviewing 100

Interviewing 2011 Networking Calendars 100

Stephanie LH Calahan

FEBRUARY 5, 2010

Work With Stephanie « Clean up the Clutter on Your Facebook Newsfeed | Main | Mon. I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

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2010 2009 Calendars Fax 100

Stephanie LH Calahan

FEBRUARY 14, 2011

Go to [link] You’ll be able to sign up for free resources such as e-books, tip sheets, audio programs and more, all on the subject of time management!   Once you receive the material, make sure that you schedule time on your calendar to consume it and take action.   Time is the one thing you can’t make more of.

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Fax Networking 2007 Management 100

Stephanie LH Calahan

SEPTEMBER 3, 2010

Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog?   My buddy Paul Burton does all of the time.    It is one of his productivity specialities.    Consider this one.    Consider this one. 

Email 100

Email Twitter Fax Networking 100

Stephanie LH Calahan

MAY 20, 2011

Even though the articles were on specific topics, I could take one or up to three sentences from one article and morph it into another article on a different topic. Some of those become blog posts, newsletter articles, parts of books. Blog posts and articles can turn into: ebooks, presentations, calendar/tip-of-the-day.

Social Media 100

Social Media PowerPoint Facebook Gifts 100

Stephanie LH Calahan

DECEMBER 4, 2009

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010?   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.  Productive & Organized Home Contribute to P&O!   Start Today!

Phones 100

Phones Networking Fax 2010 100

Stephanie LH Calahan

MARCH 12, 2010

| Main | Mon Motivation - 16 Failed Predictions - Limiting Your Beliefs Can Limit Your Success » 6 Areas of Your Business Life that You MUST Have Flow to Make More Money (be like Bamboo) How often do you wake up in the morning and say "ug, I don't really want to go in today"?    Why is that? . 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

SEPTEMBER 8, 2010

Work With Stephanie « Favorite Planning/Calendar Tool - Readers Speak Out | Main | Can You Define Social Media Clutter? minutes to set up 3 new auto-populating lists.  minutes to set up 3 new auto-populating lists.  Productive & Organized Home Contribute to P&O! Archive Network with Steph Is This You?

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Twitter Social Media Facebook Networking 100

Stephanie LH Calahan

DECEMBER 30, 2010

  Understanding your style and developing systems that fit with who you are sets you up for success.   In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.  Look at the answers you came up with in Steps 1 and 2 above. 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

DECEMBER 20, 2010

Some of your to-do items are easy and require little thought, while others take up quite a bit of focus, concentration or creativity. You gain momentum as you perform similar tasks and in some instances actually speed up!  Today I'll share a technique to help you get more done.   One technique is grouping. 

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

MARCH 10, 2010

I give it two very enthusiastic thumbs up and can wholeheartedly say “if there’s one book you need to invest in this year, this is the one!” If you’re feeling swamped, if work spills over into your home-life, dragging down your relationships and eating into your "me” time, or if your work doesn’t light you up inside. The fact is.

Gifts 100

Gifts Goals Calendars Networking 100

Stephanie LH Calahan

MARCH 25, 2011

.  A while back I wrote How to Waste Time and Lose Money Networking where I shared that follow up is the most important step to networking.    But, how do you make sure to organize all of those business cards so that you CAN do the right FOLLOW UP? I File Them (Then I Forget Them).   :-).

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Stephanie LH Calahan

DECEMBER 10, 2010

Once I feel I've captured every idea on a note, I find a stretch of wall and stick each idea up. "Heads Up. Create email folders same as you would for word doc and paper files. I write down one task or to-do on a Post-It, and put it up on a wall. It is so easy to get caught up in the spin of the world.

AT&T 100

AT&T Calendars Social Media Stress 100

Stephanie LH Calahan

AUGUST 16, 2010

They came up with some great ideas. It is not getting a drink or seeing what your buds are up to on Twitter/Facebook. Work With Stephanie | Contact Copyright 2007-2010 Calahan Solutions, Inc. -- All Rights Reserved Want to use my content in your ezine, newsletter or blog? Productive & Organized Home Contribute to P&O!

Management 100

Management Twitter Networking Fax 100

Andrea Kalli

MARCH 9, 2010

Informational teleseminars, in-depth interviews, or live presentations can also be recorded and sold as a CD or downloadable MP3 file. Clickbank and Paypal are among the easiest to set up. Advertising The easiest way to earn advertising revenue is to sign up for the Google AdSense program.

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

Andrea Kalli

MARCH 9, 2010

Informational teleseminars, in-depth interviews, or live presentations can also be recorded and sold as a CD or downloadable MP3 file. Clickbank and Paypal are among the easiest to set up. Advertising The easiest way to earn advertising revenue is to sign up for the Google AdSense program.

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. I set up alerts to remind me that they're coming up.

Management 100

Management Agenda Calendars Twitter 100

Andrea Kalli

APRIL 27, 2010

Often, business owners find themselves so caught up in their paperwork or their day-to-day operations that they forget about… Continue reading the rest of this article. Thanks Keep it up 2 Keyword Analysis Software (1 comments.) keep it up guys! Thats why I am recommending them to you with a big THUMBS UP!

Social Media 100

Social Media 2010 Google Microsoft Outlook 100

Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List? As new items come up, you write them on their own card and fit them into the pile in the right priority order.  As your tasks are done, you can have fun tearing up or just recycling the card.

Staples 100

Staples Networking AT&T Phones 100

Denise Aday

DECEMBER 8, 2010

That’s because there’s so much crap there mixed in with the good stuff and it can get so out of control so quickly that we just give up and ignore it altogether or declare email bankruptcy on a regular basis. Context labels – @Call, @Reply, @Read, @Blog, @Follow-up, @SocMed. The common outcry is that email is evil.

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Email AT&T Expenses Collaborate 40