All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. And an admin who is unable or unwilling to keep up with the ever-changing technological demands of the profession will get left behind.

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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The Office Professionals Place

OCTOBER 19, 2009

Monday, October 19, 2009 Choose Your Method of Communication Effectively – Email, Phone, In-person, “Snail&# Mail/Memos Have you ever received an email from someone who just started at the company asking you to do something and you haven’t been introduced? Or have you played the popular “phone tag&# game?

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All Things Admin

OCTOBER 26, 2023

People set up home offices and found ways to avoid interruptions. Dress for Success We all want to feel comfortable in our own homes, but showing up for a video meeting undergroomed or underdressed is unacceptable. The world was chaotic and our working environments mirrored that. They rediscovered the value of professionalism.

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Etiquette Mentoring Administrative Professionals 2023 52

All Things Admin

MARCH 9, 2022

Here are some tips that help me: Turning off all of the rings, dings, and notifications for email, Slack, and messaging on my phone and computer. I keep specific actions on a sticky note for each file to help me get right into the flow of work. I pull up a YouTube station and let it play until my task is finished. And that’s OK.

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All Things Admin

MAY 5, 2021

If you don’t implement it then it’s just a document taking up space on your hard drive. Create a visual to use as the background on your PC, laptop, smart phone and tablet. I also encourage you to store your crucial career files somewhere besides your work computer or network drives. But having a career plan is not enough.

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All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. The process for ordering office supplies and setting up the conference room for meetings was different. Set up a branded email for the new hire, complete with an appropriate title and auto-signature.

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All Things Admin

JANUARY 11, 2023

What if I told you that your preferences for managing time and space are just as ingrained in your personality as whether or not you’re up for going to a dinner party? A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. For them, it’s a matter of control. How You Assign Value.

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Mentoring Filing Administrative Professionals 2006 52

Stephanie LH Calahan

JANUARY 6, 2010

So what I'd like to share with you today are my top 5 steps to setting up your core office organization systems. CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! CREATE your PC filing system. ORGANIZE your Inbox.

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Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

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Stephanie LH Calahan

FEBRUARY 22, 2010

The Most Productive Lunch - Weigh in Your Thoughts » Mon Motivation - Build up your courage to take action!   Build up your courage!  Comments Mon Motivation - Build up your courage to take action!   Build up your courage!  Work With Stephanie « So, How Are Your Resolutions Going?

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Ideas.Ted

AUGUST 12, 2021

The mind-bending heat , drought , fire and floods sweeping the US are both nightmares and wake-up calls to the reality fossil fuels created. I have witnessed people suffering and dying since I was a child,” the 18-year-old from Pakistan told me over the phone. I have no choice,” she said, her voice breaking on the phone.

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Stephanie LH Calahan

FEBRUARY 3, 2010

  Read on to learn how to clean up your Facebook stream -- getting rid of the games, while still seeing the funny/engaging things your friends talk about. Clearing up your Facebook stream is quite simple.   The hide command will pick up everyone playing that particular game and hid the game activity.   2. . 

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All Things Admin

DECEMBER 18, 2020

The reason why is summed up perfectly by one of my favorite quotes from Joan Burge, founder, and CEO of Office Dynamics, Inc. Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company.

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Tips From T. Marie

JANUARY 4, 2017

Smaller monthly payments make it affordable, even for start-ups to use the same software clients use. Virtual assistants who team up with clients already using Google apps exclusively may not find other software necessary. . Sharing files between client/virtual services provider is faster and easier than ever before. .

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Stephanie LH Calahan

DECEMBER 27, 2010

Work With Stephanie « Handbook for Life: 52 Tips for Happiness and Productivity | Main | Tips to Go Almost Paperless » Save Time Doing Simple Things that ADD UP to Major Time Savers There are a number of simple things that you can tweak to give you loads of extra time in your day, week, month and even year. 

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Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Smart Phone!!

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Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

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Stephanie LH Calahan

FEBRUARY 18, 2011

By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. Thanks to Deborah Erickson, CPO of No Where But Up,Organizing 4. Thanks to Lita Daniel of Regain Your Space 5.

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

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On The Job

NOVEMBER 5, 2010

What would your evenings and weekends be like if you didn't spend them trying to catch up on e-mail? They think it's ridiculous, and they get all worked up," Tator says. "So They say you should set up a procedure to reach others immediately via phone in urgent cases. Set up e-mail triage folders. For everyone.

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Stephanie LH Calahan

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.    Start Today!

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Practically Perfect PA

SEPTEMBER 25, 2013

But first, some general rules that will help you stay current and still be productive: There are so many websites, blogs and articles that you could read to keep up to date but that is a problem in itself! During my years working in London I subscribed to the magazine so that I could keep up with all of the weekly goings on.

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Restaurants Travel Suppliers Email 100

Stephanie LH Calahan

JANUARY 27, 2010

  Back at that time, I wrote a newsletter artile that I think holds value today.  " many times to my clients and in this newsletter, but it personally means more to me now.    When he came up from the basement (his "Man Town" so to speak) I knew something was not right. 

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Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.    If you put yourself to bed/sleep and wake up at the same times consistently, you will find that your daytime focus and concentration are better.  Sit up straight and breath from your belly! Then you need to listen up.

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Stephanie LH Calahan

JANUARY 24, 2010

Go to [link]  and sign up to get resources such as e-books, tip sheets, audio programs, complementary consulting and more!  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! The Great Organizing Giveaway is Here! Part of the Calahan Solutions, Inc.

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Stephanie LH Calahan

APRIL 1, 2010

Everyone who signs up for the Beta program will be automatically entered into the April 3rd, 2010 drawing for a NEW APPLE iPad in your honor!   Be on the look-out for information coming soon.   If you sign up for the Beta testing, be sure to comment below and let me know.  StephCalahan We love getting your questions! 

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Filing Networking Fax 2010 100

Stephanie LH Calahan

FEBRUARY 25, 2011

» 6 Tips to Save You Time and Wasted Effort We are really close to wrapping up time management month!  It's a great way to save files and photos on the "cloud." If you don't know about Roboform ( [link] ) you're spending unnecessary time looking up passwords for regularly used websites.

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The Small Business Blog

APRIL 1, 2008

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Small Business Start-Up Idea – T-Shirt Design by Stefan Töpfer on Apr 02, 2008 There is always a great demand for custom-made T-shirts, ranging from sports teams in need of new kit to event organisers wanting promotional shirts to give away.

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Stephanie LH Calahan

JANUARY 5, 2011

How to: Give your iPhone a Spring Clean [link] -- OK it is not spring, but the start of the new year is a good time for clean up too. Megan Berry offers some great tips for cleaning up those unused apps and making your smartphone more productive. .  Every other Wednesday, I share links to a number of different blogs and sites. 

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Email Management Social Media Phones 100

Stephanie LH Calahan

NOVEMBER 5, 2010

In under 5 minutes, I had my account set up and my first recording complete. In under 5 minutes, I had my account set up and my first recording complete. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! It is called cinchcasting. It really was a cinch!

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Stephanie LH Calahan

FEBRUARY 21, 2011

Aren't we all fortunate that the people mentioned in this video did not give up?    Look up almost any successful person and you will see their history contains a number of failures. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Fax Networking 2007 Email 100

Stephanie LH Calahan

DECEMBER 29, 2010

Work With Stephanie « Save Time Doing Simple Things that ADD UP to Major Time Savers | Main | 5 Tips for Productivity, Organizing and Changing Your Life » Tips to Go Almost Paperless "Steph, do you have some ideas for how I can go paperless?    I have so many piles and I don't want to file it all."

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Stephanie LH Calahan

FEBRUARY 14, 2011

Go to [link] You’ll be able to sign up for free resources such as e-books, tip sheets, audio programs and more, all on the subject of time management! Use a few minutes of your time to check out the website and pick up some great new ideas!   Just choose whatever appeals to you and that expert will send it to you! .

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Stephanie LH Calahan

DECEMBER 15, 2009

  I wanted to give you a little heads up about some short-term changes for my blog.    I wanted to give you a little heads up about some short-term changes for my blog.  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Medical 2009 2010 Calendars 100

Stephanie LH Calahan

NOVEMBER 15, 2010

I have finally found a way to shut down email distractions by setting up a task-focused email account connected to my original account." During a lull in the meeting, I pulled up my email and began to compose an answer to a facility manager's question. But email takes up so much time! I set up four email accounts.

Email 100

Email AT&T Networking Phones 100

Stephanie LH Calahan

JANUARY 17, 2011

One Monday morning, while digging through their typically cluttered inboxes, Jeremy and Adam came up with a concept to develop a dead-simple reminder system, based entirely in email, that would let them stay on top of important emails without having to create complicated rules or learn any new systems.   Get your calendar on the go. 

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