Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Ian's Messy Desk

JULY 27, 2011

Do not keep a bunch of calendars around. Photocopy your message for your own files then send off the original. Have a simple filing system and keep it up to date. Time Management Tip #1 (yourislandrunners.com). Empty out your planner of clutter and junk. Keep your planner with you at all times. Related articles.

Management 100

Management Filing Equipment Calendars 100

Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly.

Microsoft Outlook 100

Microsoft Outlook Calendars 2008 Google Docs 100

Productivity Bits

NOVEMBER 16, 2010

These following tips are a great way to minimize clutter and increase effectiveness. Tip #1: Don’t Print Too Much. Tip #2: Manage Your Papers. An accordion file is also a great way to organize documents. You will also need a file or folder in which you can put completed papers that you might need at a later date.

Filing 100

Filing Calendars Suppliers Email 100

All Things Admin

OCTOBER 26, 2023

4 Tips for More Professional Virtual Meetings Turn Your Camera On Many people are uncomfortable in front of the camera, but turning on your webcam during a meeting helps you and your team connect in a way that voice-only calls can’t. Virtual meetings are here to stay. Proper Video Etiquette Enhances Your Personal Brand!

Etiquette 52

Etiquette Mentoring Administrative Professionals 2023 52

My EA Career

APRIL 5, 2023

Preferences… …preferences are how your leader likes things to be done, and it includes communication styles, calendar structure, and how meetings are run, among others. But, you’re not a mind reader, so I share some tips on how to gather this information, including asking your leader directly.

Management 52

Management Administrative Professionals Calendars Filing 52

Stephanie LH Calahan

AUGUST 29, 2012

Make sure that you have enough drawers to adequately file and store paperwork, in addition to all the tape, staples, sticky notes, etc… that might be lying around scatter-shot. A file cabinet can be your most useful accessory. It’s okay to have one folder or basket on top of your desk that’s a ‘Need to File’ bin.

Dropbox 100

Dropbox Filing Staples Calendars 100

Practically Perfect PA

DECEMBER 17, 2015

To help you get started, here are my top 5 organisational and time management tips for personal assistants. Develop your system. The best way to do that is to develop a system that works for you. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Write everything down.

Calendars 100

Calendars Filing Email AT&T 100

Laughing all the Way to Work

MARCH 15, 2009

My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets The system I use is quite simple and has been around for a long time. They taught this system when I was in highschool and it is still being taught and used by many assistants today because it works!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Stephanie LH Calahan

DECEMBER 30, 2010

  Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles. There are some that think that one system should work for everyone.    Understanding your style and developing systems that fit with who you are sets you up for success. . 

Filing 100

Filing AT&T Networking Phones 100

Ian's Messy Desk

JANUARY 2, 2012

If you need color and pictures, use a lot on your calendar or planning book. Some people need to have papers filed away; others get their creative energy from their piles. Such people may combine a To Do list with a calendar or schedule. Tips for a Successful 2012 (mattmayberry1.wordpress.com). Related articles.

Management 100

Management Calendars Goals 2012 100

Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. You can also log in to your account online and access your files from there too. Check out [link] for fr.ee

Dropbox 100

Dropbox Calendars Filing Phones 100

Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. File it in a Reminder file or in your file cabinet.

PDF 100

PDF Filing Policies Purchasing 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Productive & Organized Goes Audio in 3 Different Ways » 19 Tips for Managing Your Email Even When You Dont Want To E-mail, it is the form of communication that we love to hate and love to love.  Today, 19 of my friends and colleagues have shared their favorite tip for keeping control of the electronic monster. 

Email 100

Email Management Filing Monster 100

Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. (I Backup and store your files via a cloud service. Share and collaborate on files.

Dropbox 100

Dropbox PDF Filing Google 100

The Office Professionals Place

JUNE 7, 2010

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either? Organize paper files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Clutter Coach

NOVEMBER 17, 2014

Reading material includes magazines, newspapers, annual reports, tip sheets from the garden center and professional association bulletins. Put in your in box anything that requires you to take some action, whether it’s filling out a form, making a call or adding activities to your calendar. Be careful about filing too much.

Medical 100

Medical Filing Credit Card Legal 100

Stephanie LH Calahan

MAY 17, 2010

Tip of the week: Boost productivity with the best to-do list Residency Program Connection, May 11, 2010 Want to receive articles like this one in your inbox? Coordinators have many options when it comes to picking a to-do list system. The trick with hand-written lists is to pick one system and stick to it.

Calendars 100

Calendars Microsoft Excel Interviewing Networking 100

Virtual Moxie

MAY 31, 2011

I’m specifically wondering if you will share with me your best productivity tips? So even if the GTD folks think it’s the system to end the worlds’ problems with productivity, it doesn’t mean bupkiss if your head doesn’t easily orient in a GTD way. I use as few systems as possible. Tasks are calendared, too. EVERYTHING.

Calendars 100

Calendars Filing Keyboards Travel 100

Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. This allows them to keep it within site, but all projects are kept in an organized file. Once the project is completed, the whole pile of that particular project can be filed away; out of site. Thanks to Ellen Delap of Professional-Organizer.com 3.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

JANUARY 3, 2011

  They do not have systems for handling their most important areas of life.    1 - Create an Action System This is the system that manages all of the papers that are on your counters and other spaces that you have out in the open and in piles because you don't want to forget to do something. 

Filing 100

Filing Medical Finance Health 100

Practically Perfect PA

AUGUST 2, 2016

A handful of assistants still had to manage paper diaries, print off and file emails along with every other bit of paper that passed by their Exec’s desk, type up hand written notes and take dictation. If this is you, here are a few tips on working with an old school Executive. Old school stuff! I must admit I was a bit shocked.

Calendars 100

Calendars Business Cards AT&T Social Media 100

The Small Business Blog

MAY 16, 2010

Business Telephone Systems & Phone Lines For Your Business techdepot.co.uk Planned Maintenance – Upgrade to WinWeb.com The Cost of Borrowing Small Office Tips Finding The Best Employees For Your Small Business Do You Need Encouraging To ‘Go Green’? www.ftrans.net Phillip These tips are all great. Also success stories.

2007 100

2007 2008 2006 2009 100

Practically Perfect PA

JANUARY 30, 2013

Here are some of my tips on how to make sure you build a good rapport with your new manager and get off on the right foot. How do they organise their calendar and how do they like to have their meetings set out? Instead talk about best practice and systems you used in your old company that might help in your new role.

Management 100

Management Calendars Filing Email 100

Professional Assistant Blog

AUGUST 13, 2008

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? In the Calendar Options section, click Add Holidays.

Microsoft Outlook 100

Microsoft Outlook Holidays 2008 Calendars 100

Professional Assistant Blog

NOVEMBER 20, 2009

Home About Me Advertise Make No Mistakes With Meeting Request Attachments in Outlook 2007 By The Professional Assistant on Friday, November 20, 2009 Filed Under: Meetings , MS-Outlook Y ou sent a meeting request to a bunch of people. Post from: Administrative Assistant Tips 5comments for this post Patricia Robb Thanks Richard.

2007 100

2007 Agenda 2008 Cubicle 100

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

Filing 100

Filing IAAP Fax Calendars 100

Stephanie LH Calahan

MARCH 5, 2010

» Major Meltdown in Time Management - Tips to Avoid it Happening To You Productivity Fact: You can be busy all day and still have gotten nothing done. kmmarketing   @ StephCalahan I enter important to-dos as calendar items in my iPhone. Break down into bite size pieces, and put the pieces on the calendar.

Management 100

Management Agenda Calendars Twitter 100

The Office Professionals Place

AUGUST 13, 2009

This will provide a wonderful support system, you will learn and improve skills, and have opportunities for leadership roles. Organization Skills Filing correspondence, organizing a meeting, keeping your bosses calendar, and maintaining your office area are viable skills that all office professionals need to master.

IAAP 100

IAAP Filing Administrative Professionals Skills 100

Practically Perfect PA

JUNE 19, 2012

Below are a few tips on how to make your desk more efficient: Essential stationery. Calendar – For quick reference I have a one sheet per day calendar block on my desk. Files – see my previous blog on my filing system. I use the small post-it index flags all the time as well. .

Staples 100

Staples Equipment Doodle Keyboards 100

Laughing all the Way to Work

DECEMBER 12, 2009

My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets © Copyright Patricia Robb 2010 12 December, 2009 On the job tips for new Admins. I love this system and at the end of each day I go through my folder and pull out what I need for the next day.

Time Zones 100

Time Zones IAAP International 2009 100

Practically Perfect PA

MARCH 10, 2014

Here are my top ten tips on how to remember those random requests…. Calendars are not just for appointments. Archive and search rather than file. I read that phrase recently and thought archiving and searching is exactly what assistants do these days rather than filing. Good old fashioned pen and paper.

AT&T 100

AT&T Calendars Keyboards Email 100

Stephanie LH Calahan

JANUARY 7, 2011

January 20, 2011 2:00 PM CST (12:00 PM PST- 1:00 PM  MT- 3:00 PM EST) For 60 Minutes Learn how to battle the top time-stealers and take control of your office once-and-for-all with expert advice from productivity consultant and coach Stephanie LH Calahan Mark Your Calendar and Sign Up Today!

Interviewing 100

Interviewing 2011 Networking Calendars 100

The Office Professionals Place

JANUARY 21, 2010

GOOG-411 –Find and get phone numbers, addresses, etc for businesses iGoogle – personalize your homepage with things you can use (games, weather, horoscopes, tips for the day, to do lists, calendar, and for you sports fans get updates of scores from your favorite sports games). Are you Googling? A new topic each month.

Google 100

Google Google Docs Filing IAAP 100

Laughing all the Way to Work

SEPTEMBER 19, 2008

My goal for this blog is to give good tips and ideas and occasionally put a smile on your face as you start your day!Lets © Copyright Patricia Robb 2010 19 September, 2008 Using a Bring-Forward System to Help Organize Your Boss Of all the articles I have written, the one I wrote on the bring-forward system by far gets the most views.

Time Zones 100

Time Zones 2008 IAAP Calendars 100

Productivity Bits

SEPTEMBER 23, 2010

Part II – Systems. The key is for you to be able to define the tipping point where you cannot allow further build up of these open loops. They can also bring chaos to your productivity system if you don’t address them when they need to be addressed. File System. Follow me on t witte r. Introduction.

Agenda 100

Agenda AT&T Calendars Stress 100

Stephanie LH Calahan

MAY 19, 2010

Work With Stephanie « Boost Productivity by Picking the Best To-do List for You | Main | Manage Your Time More Effectively by Using the Right Calendar for You (guest post @TimeMgmtWriter) » If You Want to be Productive, Dont Focus on the Rock!   Often it is both.   Often it is both.

Twitter 100

Twitter Fax Networking Facebook 100