Laughing all the Way to Work

OCTOBER 27, 2018

The problem is it is now filed in the back burner of my mind. I find with the volume of work admins deal with throughout the day, week and month, we need some system to keep things straight. If I put a reminder in the calendar, I note the date on the meeting sheet. I file it by YYYY-MM-DD.

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Professional Assistant Blog

JUNE 8, 2010

Home About Me Advertise Overlapping Calendars In Microsoft Outlook? By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007?

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Allwork

DECEMBER 10, 2023

The cons of expert freelancers They can be tough to integrate into existing systems. Develop a file-sharing system. We find 20+ hours per week or a month-long engagement warrants access to internal communication channels like Slack and project management systems like Asana. Don’t have a time management system?

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Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Stephanie LH Calahan

SEPTEMBER 6, 2010

Check out this great tool » Favorite Planning/Calendar Tool - Readers Speak Out There are many ways to manage your time and activities.  What is your favorite planning/calendar tool and why? What is your favorite planning/calendar tool and why? Of all the calendar tools I know, this one handles tasks the best.

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Stephanie LH Calahan

JANUARY 17, 2011

5 Steps to Meal Planning Success | Main | Productivity and Organization Link Lineup » 10 Reminder Systems for You To Consider Do you have difficulty remembering important dates?  Great reminder system. Google tells about their Google Calendar tool in this way: " Organize your schedule and share events with friends.  With

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Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

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Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? People are using their Microsoft Outlook calendars incorrectly.

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Ian's Messy Desk

JUNE 30, 2010

Home About Contact Me Links Sitemap 2 Measures of effective productivity systems… Posted by Ian McKenzie Written on June 30, 2010 If youre new here, you may want to subscribe to my RSS feed. I few years ago, when asked for my best productivity tip, I posted, use the system that works for you. Thanks for visiting!

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Productivityist

SEPTEMBER 20, 2021

Many apps are also available as desktop or web programs for Linux and Windows operating systems. Additionally, integration with existing apps is common such as integrating Calendar with Google Calendar and Microsoft Outlook. Calendar – Integration with Others. Systems: Web Browsers.

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Eat Your Career

OCTOBER 23, 2013

It pains me to announce that my grand experiment with using electronic time management systems has officially come to an end (sort of). In fact, I’m going to give you a complete overview of my brand new time management system. I moved to electronic systems after I lost my paper planner on an airplane in 2010.

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Office Dynamics

AUGUST 4, 2017

An app such as Evernote can be linked to task running apps like Trello and Asana and even to your Google calendar. IFTTT has the ability to connect to just about any application and even has a platform that allows app developers to integrate new apps with the IFTTT system, making it easier for clients to see the new app, download and use it.

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Ian's Messy Desk

AUGUST 13, 2012

It’s a two-part system, a message board and a calendar (see images below). The dry-erase calendar is magnetic on the back and is stuck to our refrigerator. The calendar serves to track what is going on in the month. Both my wife and I use separate PDA-based calendars. Setting up your system.

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BMT Office Administration

DECEMBER 13, 2022

For instance, if a task has complicated instructions, you can attach a Word file to the card that explains the work in more detail. For instance, Asana and other programs offer Gantt charts, calendar views, and time-tracking, whereas Trello does not (unless you pay for power-ups, but more on that in a bit). Calendar view.

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Office Organization Success

APRIL 28, 2016

These are some of the classic signs of a LACK of systems – you’re not effectively managing you business so how can you effectively market your business? You don’t have your core systems in place and your business is running you when it should be you running your business! Review your current systems. Systemize repetitive tasks.

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All Things Admin

OCTOBER 26, 2023

Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go. Whether you’re in the office, working from home, or observing a hybrid schedule, chances are good that there are at least a few virtual meetings on your calendar.

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Jen Lawrence

NOVEMBER 23, 2020

They’ll make sure all the numbers add up, taxes are filed on time, and may even help maximize your revenue by finding tax write-offs and advantages. A VA can help you with tasks like calendar and inbox management. If you’re looking for expert help with your client experience and systems, I can help! Financial Team. Legal Team.

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Jen Lawrence

NOVEMBER 23, 2020

They’ll make sure all the numbers add up, taxes are filed on time, and may even help maximize your revenue by finding tax write-offs and advantages. A VA can help you with tasks like calendar and inbox management. If you’re looking for expert help with your client experience and systems, I can help! Financial Team. Legal Team.

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Productivity Bits

FEBRUARY 10, 2011

The phone comes with 2GB microSD (capacity is up to 32GB) which makes it a decent storage device for documents and other files. My BlackBerry Bold 9780 became an extension of my productivity system right out of the box. The Calendar app is slick. The native file manager of the BlackBerry Bold 9780 is not intuitive in my opinion.

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Laughing all the Way to Work

MARCH 15, 2009

.© Copyright Patricia Robb 2010 15 March, 2009 When you need it later: The Bring-Forward System My boss likes me to keep him organized and the way I do that is to have a system to bring forward items, which I then bring to his attention when he needs to see it. The system I use is quite simple and has been around for a long time.

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Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files.

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Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. File it in a Reminder file or in your file cabinet.

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Practically Perfect PA

DECEMBER 17, 2015

Develop your system. The best way to do that is to develop a system that works for you. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. In order to avoid this, make calendars, post-its, and notebooks your new best friends. Write everything down. Stay one step ahead.

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Office Organization Success

JUNE 2, 2011

Gmail – I’m a die-hard Outlook fan and really don’t like the Gmail setup; however for when I can’t be in my office but still need access to my emails and calendar, Gmail is a great way for me to access that information. You can also log in to your account online and access your files from there too. Check out [link] for fr.ee

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My EA Career

APRIL 5, 2023

Preferences… …preferences are how your leader likes things to be done, and it includes communication styles, calendar structure, and how meetings are run, among others. Circle Back Once you have developed your 3P’s file remember that it is a living breathing document. Putting this system into practice takes practice!

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Office Dynamics

APRIL 25, 2016

Apps for file access, e-mail, calendar, password protection, word processing, spreadsheets, presentations, virtual meetings, news, weather and travel are examples of key productivity tools mobile devices should have installed. (I Backup and store your files via a cloud service. Share and collaborate on files.

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Ian's Messy Desk

MAY 1, 2013

If it takes less than two minutes to answer a message, do it then file or delete the message. Use follow-up flags or dated calendar alarms to bring forward e-mail when it needs attention. File those that are just for information. Use the two-minute rule to process your e-mail. Use folders to organize messages. Voice Mail.

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Productivity Bits

MAY 12, 2011

And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). No applications (except the operating system that runs the device and other modules of its subsystem) are locally stored in the device. Google Calendar.

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Ian's Messy Desk

JANUARY 27, 2012

Delete” whenever possible: Eliminate clutter, file the completed, delegate wisely, learn to say NO. Check your calendar: Have a good system to track time-sensitive events. and ask it often: Always evaluate what you are doing to ensure the most productive use of your time.

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Clutter Coach

NOVEMBER 17, 2014

This category includes bills, medical forms to file, an insurance or telephone plan to compare with what you have now, information about a product you intend to buy and a list of activities put on by a group you belong to. Be careful about filing too much. Most people’s file cabinets are neglected paper graveyards.

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Ian's Messy Desk

JULY 27, 2011

Do not keep a bunch of calendars around. Photocopy your message for your own files then send off the original. Have a simple filing system and keep it up to date. Empty out your planner of clutter and junk. Put the loose pieces of paper in your in-box to catch during your daily/weekly review. Turn off the television.

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Practically Perfect PA

FEBRUARY 17, 2014

There are so many ways we can help them with this from managing their calendar effectively, minimising interruptions and generally keeping them on track. The executive’s calendar should be completely controlled by their assistant and the executive shouldn’t edit the calendar at all (in an ideal world!)

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Laughing all the Way to Work

JULY 9, 2008

Organizing someone else’s calendar can be challenging. In other words, you will probably not be able to speak to the person, but you have to communicate to them in some way that you have updated their calendar. It involves an understanding that you have to look ahead and see what is in the calendar.

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Worxbee

FEBRUARY 20, 2023

You can delegate all the work that keeps you “busy” - like filling out paperwork, filing, scheduling, budgeting, and making “quick” phone calls. Partnering with your Worxbee admin according to our proven systems will save you time, money, and stress. You may need a vetted Administrative Professional on your team.

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Step It Up VA Coaching

MARCH 24, 2011

Time to make a clean sweep of your office, your business systems, and even your mind! A good place to start is to streamline your files and documents. Clean out your file cabinet. Put old client files into storage and only keep active files in your immediate office area. Clean up electronic files and documents.

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The Office Professionals Place

JUNE 7, 2010

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either? Organize paper files.

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Virtual Moxie

MAY 31, 2011

So even if the GTD folks think it’s the system to end the worlds’ problems with productivity, it doesn’t mean bupkiss if your head doesn’t easily orient in a GTD way. I use as few systems as possible. said that I live and die by my calendar, and that if something isn’t on it, it doesn’t exist in my world. EVERYTHING.

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