Professional Assistant Blog

SEPTEMBER 8, 2008

Home About Me Advertise Are Eu-Stressing or Dis-Stressing? By The Professional Assistant on Monday, September 08, 2008 Filed Under: Organize , Prioritize , Productivity D o you wake up in the morning and think to yourself, "What do I have to do today? Do you feel tired and stressed throughout each work day?

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All Things Admin

JANUARY 10, 2022

Zone 1 is the main workspace at your desk – the center of activity that is within arm’s reach of your computer and phone. Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Zone 2: Work Staging. 2 pencils.

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On The Job

MAY 23, 2018

You may also tell yourself that it's less stressful to be connected, because that way you can head off any disasters that may happen while you're on vacation. It's not enough to just expect a colleague to pick up your work or assume he or she will be able to locate any important files if necessary. I've done the same thing.

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Success

OCTOBER 15, 2022

I was forcing myself to be stressed out about finding the answer to all these questions. If I have any thoughts about what I need “future me” to do, I write them down on a piece of paper (or text file on my laptop) and push it out of my mind. I was forcing myself to work harder. Then I started making some changes.

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Office Dynamics

JUNE 25, 2013

Employers are grappling with how to stop slovenly desk habits from denting morale or hurting professionalism. Why do you need these tips on how to organize your desk ? It creates undo extra stress. In the long run, you will save yourself hours (even days), frustration and stress. How do you clean up your stuff?

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Professional Assistant Blog

OCTOBER 2, 2008

Home About Me Advertise Contest: Best Stress Tips - Win $1500 By The Professional Assistant on Thursday, October 02, 2008 Filed Under: Productivity D o you feel stressed at work? People get stressed all of the time. Getting rid of stress in your life can make you more productive , keep you healthy and even keep you sane.

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Office Dynamics

NOVEMBER 16, 2009

Feeling Stressed at work? Feeling Stressed at work? Are you afraid to file something because you will forget where you put it? This type of stress is unnecessary and not only derails your day but negatively affects your self esteem. If you don’t know how to decide, you might place it on your desk to deal with later.

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Office Dynamics

NOVEMBER 16, 2009

Feeling Stressed at work? Feeling Stressed at work? Are you afraid to file something because you will forget where you put it? This type of stress is unnecessary and not only derails your day but negatively affects your self esteem. If you don’t know how to decide, you might place it on your desk to deal with later.

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Professional Assistant Blog

JANUARY 7, 2008

Home About Me Advertise Trying to Phone/Fax Internationally? By The Professional Assistant on Monday, January 07, 2008 Filed Under: Client Service , Productivity D o you have trouble figuring out how to call a client or even a colleague in another country? Then you just enter the phone or fax number in the third section.

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All Things Admin

MARCH 9, 2022

Anxiety and stress. Here are some tips that help me: Turning off all of the rings, dings, and notifications for email, Slack, and messaging on my phone and computer. I keep specific actions on a sticky note for each file to help me get right into the flow of work. HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE.

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All Things Admin

JANUARY 10, 2022

Zone 1 is the main workspace at your desk – the center of activity that is within arm’s reach of your computer and phone. Setup your file sorters or trays for staging daily work/projects on one side of your desk and move them to pending or completed containers on the other side as you work on them. Zone 2: Work Staging. 2 pencils.

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Ian's Messy Desk

JUNE 9, 2010

Home About Contact Me Links Sitemap How to exorcise your demons of disorganization Posted by Ian McKenzie Written on June 9, 2010 If youre new here, you may want to subscribe to my RSS feed. Manage paper effectively – Barbara Hemphill, author of The Paper Tiger, offers the FAT principle for paper burden: file it, act on it, or toss it.

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All Things Admin

JULY 27, 2022

It worked out in the end, but I’ll never forget that moment of stress and panic. Turn off forwarding on phones. Check tickler files. Start creating yours today and watch how much more productive you become! HOW TO USE THIS ARTICLE IN YOUR NEWSLETTER OR WEBSITE. Check voice messages. Log into PC. Read emails.

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Professional Assistant Blog

AUGUST 30, 2007

Home About Me Advertise How to Copy Tables from Word to Powerpoint By The Professional Assistant on Thursday, August 30, 2007 Filed Under: MS-Excel , MS-PowerPoint , MS-Word P eople often ask me, "How do you copy a table from Word into Powerpoint?" Open Powerpoint and click on File, then select New, then Blank Presentation.

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All Things Admin

JANUARY 11, 2023

Previously, we delved into how to work with (rather than against) your time style preference. Now, we’re going to talk about how your particular personality type manages space. A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. How You Assign Value.

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Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. Having the right systems in place leads to consistent revenues, more clients, and less stress and overwhelm.

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Office Dynamics

AUGUST 10, 2016

This not only takes the guesswork out of your workday, it might even give you some insights or ideas of how to do the work better. Starting early also means you avoid stress by having plenty of time to get to work and do anything else you need to do. Establish a filing system. Make a list. Make the most of your prime time.

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Office Organization Success

MARCH 30, 2013

Recently I held a laser consulting call with a client, and she basically came on the phone and said to me, “Tracey, I’m surrounded by paper. Here are my top three systems to get you started if you don’t know where to start: System #1: Create Client Files. I personally love brightly colored files as they brighten up my office.

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On The Job

JULY 16, 2009

Helpful information and advice from Americas favorite workplace columnist About Anita Blog Books Syndicated Column Interviews Career Links Contact Thursday, July 16, 2009 How to Quit a Job Properly No one talks much these days about quitting a job. This is the letter that will go in your personnel file so there’s no need to be long-winded.

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Tips From T. Marie

JANUARY 4, 2017

Anyone who has ever taken part in a real estate closing knows they are a stressful event. At the time, I wasn’t certain about branching out into the medical office field, but anything looked better than the stress levels I was dealing with at the time. Phone and email are no longer the only ways to stay in touch with clients.

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All Things Admin

DECEMBER 18, 2020

This makes a stressful time even tenser. Go to your human resources department and ask to see your employee file so you can write down all of the job titles, dates, and salary details for each position you’ve held with your current company. If you want to include a phone number, set up a free Google Voice number.

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Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets. Create a Filing Masterpiece.

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Professional Assistant Blog

NOVEMBER 19, 2009

By The Professional Assistant on Thursday, November 19, 2009 Filed Under: Client Service , MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Organize , Productivity D oes your department have an administrative procedures manual? You have to share your secrets with us, if you are not feeling stressed, which I hope you are not.

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Stephanie LH Calahan

AUGUST 30, 2010

» Increase Productivity: Focus on What You CAN Control - Free Yourself from Feeling Overwhelmed/Stressed Thanks for dropping by my blog today.  It seems the more people I talk to, the more I hear about stress, frusteration and the inability to concentrate due to overwhelm.  How do you control overwhelm and stress?

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Productivityist

DECEMBER 22, 2016

I personally use OneNote, but you can use a similar program or even plain text files. I use my phone for this. The only email I receive on my phone is from those on my VIP list. E-mail has consumed us as a society, we all need to make a concerted effort to address how we use e-mail to reduce the volume of mail sent.

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Professional Assistant Blog

NOVEMBER 14, 2007

By The Professional Assistant on Wednesday, November 14, 2007 Filed Under: Ergonomics , Productivity D o you find yourself typing too much? Heres a product that will help you feel better and relieve pain, carpal tunnel syndrome and repetitive stress injury. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Practically Perfect PA

NOVEMBER 17, 2011

Well along with the usual stresses of travelling your boss also has to attend meetings and act professionally when in many cases they are dealing with jet lag and the continuous business activities back in the UK office. If your Director has a smart phone or tablet then do make use of online city guide apps. Travel Itinerary Example.

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Professional Assistant Blog

FEBRUARY 13, 2008

By The Professional Assistant on Wednesday, February 13, 2008 Filed Under: Organize , Prioritize , Productivity A re you having difficulty with overcoming a problem? The best way to deal with stressful situations like this is to stop, take a breath and relax for a few minutes. Exercise can do wonders.

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On The Job

OCTOBER 12, 2010

The job-hunting experience can be a stressful one: sending out resumes, interviewing, sending out more resumes and interviewing again. That means that you listen carefully to instructions – from how to operate the copy machine to filing reports with the boss – and take notes. Finally, you get the position you desire.

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Professional Assistant Blog

AUGUST 28, 2007

By The Professional Assistant on Tuesday, August 28, 2007 Filed Under: Organize A re you afraid to talk to your boss about your workload - if you really do feel stressed about the workload that you have? Youd be amazed of how well it works and helps you negotiate the only thing that you really can negotiate - time!

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Stephanie LH Calahan

JANUARY 3, 2011

  Now is the time to let go of the excuses that you don't have time, are too tired or don't know how.    Here are a few for you to consider: AboutOne.com If you would like to go paperless with your home filing, this is definitely the tool to consider!  This tool is great for simple household filing. 

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Productivity Bits

SEPTEMBER 23, 2010

How to deal with the open loops is a question we always try to find answers for. We cannot seem to contain these open loops no matter how hard we try. Our inability to control things causes us to stress out. The thing is – and I cannot stress this enough – you don’t try closing them out but must control them.

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Stephanie LH Calahan

NOVEMBER 19, 2010

"  That was one of the first things she said to me on the phone.  Use your 5-10 minute file Do you keep a 5-10 minute file ?    This is a file that you have that contains activities that would only take 5 to 10 minutes to complete.    Some simple stretches will do.

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Professional Assistant Blog

JANUARY 14, 2008

By The Professional Assistant on Monday, January 14, 2008 Filed Under: Client Service , Organize , Prioritize , Productivity Y ou write an e-mail to a staff member about a client having an issue with something. Most Recent Questions How to Deal with Inconsiderate Co-Workers Administrative Procedures Manual - Does Your Department Need One?

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Stephanie LH Calahan

JANUARY 17, 2011

  Often, when I'm working with clients one on one, I hear them tell me that it is easier to just skip a meal than figure out how to eat right.   Often, when I'm working with clients one on one, I hear them tell me that it is easier to just skip a meal than figure out how to eat right.   Meet Our Expert! . 

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Professional Assistant Blog

FEBRUARY 25, 2008

Home About Me Advertise Top Reasons for Working in Large and Small Companies By The Professional Assistant on Monday, February 25, 2008 Filed Under: Job Seeking , Productivity , Travel D o you work in a large company ? Trust me, it can be very stressful! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Ian's Messy Desk

JULY 28, 2010

Get a single notebook and use it to record notes, phone numbers, web addresses, ideas, to-dos, etc. Create a list or binder of regularly referenced material, such as phone numbers, and keep it accessible in a desk drawer. Schedule filing time at least once per week. This is not the same as a tickler file.

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