Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files.

PDF 100

PDF Filing Policies Purchasing 100

Eco-Office Gals

MARCH 6, 2012

Perhaps one of the most obvious is to print fewer documents; with the advent of email this is now easier than ever, and a quick internal email can replace the old fashioned memo, and save a sheet of paper in the process. If a document must be printed, ensure that double-sided printing is used, as this will halve the amount of required paper.

Carbon Footprint 100

Carbon Footprint Equipment Environment Expenses 100

BMT Office Administration

OCTOBER 4, 2022

That’s especially true if the communications are made via company equipment (laptops, phone systems, etc.). Time tracking and file tracking. Another way to monitor remote employees is to use time tracking or file tracking software. File tracking uses and benefits. File tracking has other benefits as well.

Filing 52

Filing 2020 Suppliers Social Media 52

Step It Up VA Coaching

MARCH 24, 2011

A good place to start is to streamline your files and documents. Clean out your file cabinet. Put old client files into storage and only keep active files in your immediate office area. File or toss that pile of papers into your newly streamlined filing system. Clean up electronic files and documents.

Filing 100

Filing Business Cards Fax AT&T 100

Ian's Messy Desk

MARCH 29, 2011

Documents piled up? Before starting this year’s spring cleaning, it is important to consider the following tips: Keep, file, shred: Start by sorting through your papers and making three distinct piles: what you keep, what you file (and keep organized for later use) and what you shred. For the approximately 2.5

Home Office 100

Home Office Filing Fax 2012 100

Practically Perfect PA

FEBRUARY 17, 2014

Administration of documents. Assistants should manage the administration of documents on behalf of their manager. Assistants should also ensure that all confidential documents are securely locked away or shredded. If this is not an option assistants should schedule time in their manager’s diary for signing documents.

Management 100

Management Suppliers Holidays Calendars 100

BMT Office Administration

NOVEMBER 16, 2022

While individuals have until April 18, 2023, to file their personal income taxes, businesses have to start thinking about tax requirements a bit sooner. If you’re not quite sure about the differences between a 1099 and a W-2, keep reading to learn which form to send and how to fill out and file them. Form W-2 filing requirements.

Payroll 52

Payroll Forms Filing Expenses 52

Worxbee

OCTOBER 18, 2021

Scheduling their own meetings, booking their own travel and accommodation, filing reports and managing their own inboxes are just some of the tasks that should be filed under “not the best operational use of time.” Make sure this is documented. #3. How much time are they spending on each task?

Expenses 52

Expenses Travel Filing Skills 52

Productivity Bits

NOVEMBER 16, 2010

Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. In order to organize these papers, set up a box where each document type can be placed on your desk. An accordion file is also a great way to organize documents. Tip #2: Manage Your Papers.

Filing 100

Filing Calendars Suppliers Email 100

Practically Perfect PA

APRIL 11, 2012

I found the list in my ‘things to keep’ file the other day and thought I would share it with you all. Turn off all your electronic equipment before you go home. Don’t keep your electronic equipment on if you are not using it – if your mobile phone is fully charged remove it from the charger.

Doodle 100

Doodle 2003 Equipment Travel 100

Practically Perfect PA

JUNE 19, 2012

I keep one good pen, preferably a fountain pen, for signing documents and a red pen for ticking things off my to-do list. Files – see my previous blog on my filing system. Office Equipment. I’m a big advocate of assistants having their own office equipment such as a photocopier, printer and shredder.

Staples 100

Staples Equipment Doodle Keyboards 100

Step It Up VA Coaching

FEBRUARY 6, 2014

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Try creating a document of templates for verbiage you use often in your correspondence.

Social Media 100

Social Media Equipment Forms Email 100

Page Personnel

AUGUST 26, 2022

Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. For example, answering phones, taking messages, purchasing office equipment, working with relevant software and filing paperwork.

Management 52

Management Payroll Fax Suppliers 52

Eco-Office Gals

DECEMBER 2, 2010

This takes away the need for people print and sign physical documents and helping to change habits. A purist may say that there is still a green cost to running the IT equipment and my argument would be – fine – I agree. Think about your own organization and how many paper based systems you still.

Carbon Footprint 100

Carbon Footprint Equipment Expenses Budget 100

Step It Up VA Coaching

APRIL 11, 2013

Or it could be that your files, equipment, tools and work area are so scattered and unorganized that it takes you twice as long to get anything done because you have to do a search and rescue mission first just to find what you need. Try creating a document of templates for verbiage you use often in your correspondence.

Social Media 100

Social Media Equipment Forms Email 100

Practically Perfect PA

NOVEMBER 17, 2011

Additionally if you have equipped your manager with all of the information they need to deal with any emergencies, they will be able to cope without you being there to help, particularly if they are in a different time zone. Remember to print off the itinerary and additional documents for your Director. Happy travel planning, Nicky x.

Travel 100

Travel Dropbox Attire Time Zones 100

Eco-Office Gals

JANUARY 15, 2013

Also, when it comes to office equipment that uses paper, purchase an all-in-one copier, printer and scanner (preferably one that is refurbished) and refill your print cartridges a couple of times before discarding them.

Clothes 100

Clothes Purchasing AT&T Equipment 100

Tips From T. Marie

MARCH 21, 2012

If your employee or employees are sitting at their computers all day, making and taking phone calls, working on documents, data input and other tasks that are computer based with little to no public interaction in person they are a good candidate for either choice. But should that really matter as long as the work is done and done well?

Telecommuting 100

Telecommuting Retirement Attire Filing 100

All Things Admin

DECEMBER 18, 2020

What I’ve found over time is a lot of people don’t take the time to properly organize the documents and materials that support their career growth and development. Most admins have a resume, but not many consider it a living document. They don’t have a network of professionals they can activate at a moment’s notice.

Cover Letter 98

Cover Letter Resume Business Cards Networking 98

Productivity Bits

DECEMBER 8, 2011

At the beginning, a business is not necessarily cash-rich; they have enough money to purchase the equipment they need and to begin operations, but they have not shown a profit yet. Business owners have several documents they have to fill out related to the building or else they need to hire tax professionals to help them.

Purchasing 100

Purchasing Expenses Negotiating Equipment 100

Stephanie LH Calahan

JUNE 8, 2011

When purchasing new equipment, pay attention to the energy rating.   Did you know that most small businesses have at least 9 paper copies of every document because they either cannot find the original, or because the paper copy is the way that the information is distributed?    Reuse, recycle office supplies.

Fax 100

Fax Environment Purchasing Filing 100

Stephanie LH Calahan

MAY 13, 2011

OneNote: My Filing Cabinet In The Clouds. create notebooks and files just like I would with paper, but now it is all organized on my computer. But I live and work in less than 200 square feet -- so I don't have the room for a lot of equipment. I cant live without Quickbooks Pro with the cloud document management app.

Credit Card 100

Credit Card Google Docs Dropbox Filing 100

Small Business CEO

DECEMBER 15, 2009

The old process of having paper files required moving the file to each level of approver. How many of you find that new employees don’t get equipment or security access on time, are missing their name plate or aren’t set up in payroll? Better documentation. Internal processes.

Expenses 40

Expenses Equipment Payroll Customer Service 40

Ian's Messy Desk

FEBRUARY 10, 2011

Options for managing document filing and retrieval. By establishing a consistent system for filing and tracking documents, you will impose a sense of order on your records. This works for business or personal filing systems. There are lots of choices when it comes to filing documents.

Management 100

Management Postal Code Filing Equipment 100

Laughing all the Way to Work

DECEMBER 30, 2007

We need to open new administrative files for 2008. This will be a reminder system for me and when it comes time for my next review then I can read over these emails and remind myself of some of my accomplishments so I will be better equipped to fill out a more thorough and well thought out self evaluation.

2008 100

2008 2007 IAAP Email 100

Recruit CRM

FEBRUARY 28, 2022

For this approach to be successful, there are some best practices you need to follow– Give recruits all they need to be successful: They will need to fill out paperwork, get the proper equipment, and get acquainted with the rest of the team. Provide training on collaboration tools : Effective remote working depends on collaboration tools.

Resume 75

Resume Interviewing Collaborate Phones 75

Stephanie LH Calahan

DECEMBER 13, 2010

Clean Out Your Files It’s easy for your cabinets and folders to become overstuffed with outdated paperwork, so it’s important that you take time once a year to purge the old and make room for the new. Start with your reference, client, and financial files. When January 1 hits, you should be able to file any new document in seconds!

2011 100

2011 Filing Networking Phones 100

Ian's Messy Desk

AUGUST 7, 2012

Now, look at the paper sitting on your desk, dressers, tables, shelves, filing cabinets , etc. Other pending work should be stored in some form of filing system, which makes it easy to retrieve, but keeps it out of sight. There are regular systems that dump a daily amount of paper on our desks: mail, filing, circulating files, etc.

Management 100

Management 2003 Filing Forms 100

Productivityist

AUGUST 14, 2014

Once I have that file ready, I put it in Acorn and then scale and crop as needed. As you can see, we create a checklist and add relevant links where needed so that we have some kind of guiding document for the discussion. Conversion: I save the finished project and then export it to disk as an.AIFF file. Frustrating.

Dropbox 40

Dropbox Filing AT&T Interviewing 40