Stephanie LH Calahan

JANUARY 17, 2011

savvyspaces Steph: birthdayalarm.com - sends an email reminder 1 week before and again a couple days. With the help of some super-talented developers, they built a system that requires no sign up or setup, and lets any user send or forward any email into the future.   Get your calendar on the go.  Feel better!

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Professional Assistant Blog

AUGUST 13, 2008

Home About Me Advertise A Great Outlook: Adding Holidays to Microsoft Outlook By The Professional Assistant on Wednesday, August 13, 2008 Filed Under: MS-Outlook , Organize D o you often wonder how you can add your countrys holidays into your calendar in Microsoft Outlook ? In the Calendar Options section, click Add Holidays.

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Microsoft Outlook Holidays 2008 Calendars 100

Stephanie LH Calahan

JANUARY 8, 2011

When: January 11, 2011 8:00 pm CST How: Listen on-line (via link above or dial in to (714) 202-9923 Add to your calendar now! When: January 11, 2011 8:00 pm CST How: Listen on-line (via link above or dial in to (714) 202-9923 Add to your calendar now! Tweet Click to get posts as we publish Prefer less email?

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Musings of a High-Level Executive Assistant

JULY 20, 2015

This will likely cut down on a lot of basic questions like the what the fax number is or your boss’ parking spot number. Use your cell phone alarm Chances are, you use your calendar to remind you about meetings and any important events. I have 2 sets of alarms on my calendar. Constantly update it as well.

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Calendars Fax Phones Email 40

Professional Assistant Blog

NOVEMBER 20, 2009

To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar&#. If you want to update the calendar, you would have to make the changes in the meeting request directly. This way, they will be more inclined to read the e-mail properly.

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Stephanie LH Calahan

DECEMBER 23, 2009

- How to Use Both For Optimal Professional & Personal Productivity (guest post by Meggin McIntosh) A question that often comes up in workshops as well as on my blog is this one: How do you suggest people use their calendar (planner) in conjunction with the tickler (1-31) files? What are your thoughts in this area? "The Ph.D.

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Filing Calendars Networking Email 100

Stephanie LH Calahan

MAY 17, 2010

Immediately add that task to your digital calendar or task list, and set a reminder on your calendar closer to the due date. Changing the default view of your e-mail program so that the task or calendar screen shows instead of your in-box helps ensure you never lose sight of your tasks.     * Master calendars.

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Calendars Microsoft Excel Interviewing Networking 100

Stephanie LH Calahan

FEBRUARY 5, 2010

I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. I want to support that success, so I've decided to open my calendar and offer a limited number of f'ree strategy sessions via telephone or skype. Interested? 

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2010 2009 Calendars Fax 100

Stephanie LH Calahan

JANUARY 7, 2011

Work With Stephanie « Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc. Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Productive & Organized Home Contribute to P&O! Link Lineup!

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Interviewing 2011 Networking Calendars 100

Stephanie LH Calahan

SEPTEMBER 3, 2010

I turned off my email notification a long time ago (about 15 years) because I did not want to be taken out of the important state of concentration when working on projects.  100 emails a day x 220 work days a year.   So let's really do the math!  HOURS A YEAR LOST TO EMAIL PINGS! You got it.

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Email Twitter Fax Networking 100

Stephanie LH Calahan

NOVEMBER 8, 2013

Having VAs I can simply fax order forms to.   Here is an example of why: I was just checking my emails before going to bed (I'm on vacation in Georgia, just south of Russia, 12 hours ahead of pacific time) when I saw an interview request from foxbusiness.com journalist. My calendar syncs with my Apple products as well.

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2003 Dropbox Fax Social Media 100

Stephanie LH Calahan

DECEMBER 15, 2009

PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th! PS -- If you did not read my post about the Great Organizing Giveaway , you must mark your calendars for January 25th! Click to get posts as we publish Prefer less email? To your success! in News & Updates!

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Medical 2009 2010 Calendars 100

Stephanie LH Calahan

FEBRUARY 14, 2011

  Once you receive the material, make sure that you schedule time on your calendar to consume it and take action. Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665   Time is the one thing you can’t make more of.

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Fax Networking 2007 Management 100

Stephanie LH Calahan

MAY 19, 2010

Work With Stephanie « Boost Productivity by Picking the Best To-do List for You | Main | Manage Your Time More Effectively by Using the Right Calendar for You (guest post @TimeMgmtWriter) » If You Want to be Productive, Dont Focus on the Rock! Click to get posts as we publish Prefer less email?   Often it is both. . 

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Twitter Fax Networking Facebook 100

The Office Professionals Place

JULY 29, 2009

Their duties include (but are not limited to) answering and screening calls, meeting and greeting clients and customers, maintaining executives calendars, writing correspondence, generating reports, meeting planning, filing, travel arrangements, maintain client/customer data records, supervising others, and the list goes on.

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Filing IAAP Fax Calendars 100

Stephanie LH Calahan

MAY 13, 2011

It allows us to easily email branded invoices to our clients, which they can then pay by mail or online. By recording payments as we receive them, we can just as easily monitor overdue payments and send email reminders. I sit in my car and check my email. We can also generate reports to track our income. You won't regret it.

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Success

APRIL 25, 2024

I have a calendar full of the total time I’ve moved each month on my desk. Why bother when we have email, social media, text and so forth? Gen Z might even think making a phone call is like someone asking them to use a fax machine. Your email inbox will thank you. I asked myself, “What if today, the number was 10?”

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Social Media Phones Fax Confidence 244

Stephanie LH Calahan

FEBRUARY 11, 2011

Schedule = Success My favorite is: There is no tool more useful to me than an electronic calendar (Outlook, ACT, Thunderbird, Google, it doesn't matter what brand.) reminders with alarms that go off, my schedule for every day, even dates a year or two from now, pick up and respond to email. Because: I can put everything in it.

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Filing Office Depot Microsoft Outlook Phones 100

Professional Assistant Blog

AUGUST 28, 2008

Since Outlook only allows for one time zone to be added to the persons calendar , this makes it a little difficult. I am currently in the process of doing this for one of my managers. I need to book meetings for him to travel to firms all over Canada.

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Microsoft Outlook Time Zones 2008 Cubicle 100

Stephanie LH Calahan

DECEMBER 4, 2009

Work With Stephanie « The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In | Main | Want a Paper Planner for 2010?   Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Phones Networking Fax 2010 100

Stephanie LH Calahan

SEPTEMBER 8, 2010

Work With Stephanie « Favorite Planning/Calendar Tool - Readers Speak Out | Main | Can You Define Social Media Clutter? Social Networking" » PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )? 

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Twitter Social Media Facebook Networking 100

Stephanie LH Calahan

MARCH 10, 2010

Imagine starting and ending every day with an empty email inbox. Imagine starting and ending every day with an empty email inbox. Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 you're going to love this.

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Laughing all the Way to Work

SEPTEMBER 20, 2009

Fax Blasts I remember someone from my IAAP Chapter asked me to fax the notice of our Chapter dinner to a list of about 60 companies to promote it. I dont know about you, but when I get these "flyer" type faxes, they go immediately in the recycle bin. Minute taking made easier. Dealing in real time.

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Fax Time Zones IAAP 2009 100

The Office Professionals Place

JUNE 7, 2010

I have a Blackberry and would hate to lose my contacts and calendar, but stuff happens. My contacts, tasks, and calendar are updated if there are any changes. Look into purchasing an all-in-one fax, printer, and copier. A good practice is to perform a weekly backup of documents and files. Backup SMARTPhone Data.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

Stephanie LH Calahan

FEBRUARY 25, 2011

Email the report to the boss while you're sitting by the pool. No need to load and check USB flash drives or email documents back and forth from work to home. Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665

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Dropbox Filing Networking Fax 100

The Office Professionals Place

JANUARY 21, 2010

GOOG-411 –Find and get phone numbers, addresses, etc for businesses iGoogle – personalize your homepage with things you can use (games, weather, horoscopes, tips for the day, to do lists, calendar, and for you sports fans get updates of scores from your favorite sports games). When the computer is not in use put it in sleep mode.

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Google Google Docs Filing IAAP 100

The Office Professionals Place

SEPTEMBER 30, 2009

For those who manage their boss’ calendar, realize what time of the day is your boss is most productive. Be mindful to give your boss time to breathe between meetings so that they can take a break, read emails, or just relax to gather their thoughts for the next meeting. When the computer is not in use put it in sleep mode.

Filing 100

Filing IAAP Fax Social Media 100

The Office Professionals Place

AUGUST 13, 2009

Effective Business Writing Skills Who wants to read a three page email? Organization Skills Filing correspondence, organizing a meeting, keeping your bosses calendar, and maintaining your office area are viable skills that all office professionals need to master. Look into purchasing an all-in-one fax, printer, and copier.

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IAAP Filing Administrative Professionals Skills 100

The Office Professionals Place

OCTOBER 15, 2009

“Thought Appropriate Gifts&# One year I got my boss an interchangeable, 3-D calendar to put on her desk. Look into purchasing an all-in-one fax, printer, and copier. They will certainly appreciate the gesture, because they probably weren’t thinking about taking a break. She is really date and deadline conscientious.

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Gifts Clothes Filing Restaurants 100

Stephanie LH Calahan

AUGUST 16, 2010

PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 To your success!

Management 100

Management Twitter Networking Fax 100

Stephanie LH Calahan

DECEMBER 20, 2010

Try This Instead Favorite Planning/Calendar Tool - Readers Speak Out You Can Make a Difference in YOUR Productivity in 7 Minutes! Click to get posts as we publish Prefer less email? family of sites · 8 Shoreline, Suite 100, Bloomington IL 61704 TEL 309.663.1360 · FAX 309.422.7665 Do You Hate Your To-Do List?

Networking 100

Networking Phones Fax Management 100

Stephanie LH Calahan

MARCH 12, 2010

  Rather than having sticky notes all over your desk for things you want to get done, put the tasks on your calendar.  Your Electronic Information (Email, documents, social networking, etc.)   Email has inundated us with extra information.  Click to get posts as we publish Prefer less email?

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Networking Email Phones Filing 100

The Office Professionals Place

FEBRUARY 2, 2010

How to deal with it: If you keep your bosses calendar, you can ask him ahead of time if he needs anything in particular for the meeting or if you know the agenda you can suggest information your boss can take to the meeting and have it prepared. Look into purchasing an all-in-one fax, printer, and copier.

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Filing 2010 2006 AT&T 100

Stephanie LH Calahan

MARCH 5, 2010

T hen I just review each night for the next day to make sure I am on task - I take my daily to-dos from my master and I schedule my to-do mistycb   @ StephCalahan using iPhone apps:etodo,calendar & www.hassleme.co.uk/ deusami   @ StephCalahan Trying out a moleskin plan. Notes from all areas of life in the front.

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Management Agenda Calendars Twitter 100

Stephanie LH Calahan

NOVEMBER 30, 2009

Maybe You Should | Main | The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In » Do You Hate Your To-Do List? PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?  Archive Network with Steph Is This You?

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Staples Networking AT&T Phones 100

Stephanie LH Calahan

JANUARY 3, 2011

Work With Stephanie « Listen Live to Stephanie Share Her Story on #WIBRadio on Jan 3 @ 1pm CST | Main | Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc.   Read, sort and process your email and snail mail daily.  Tweet Click to get posts as we publish Prefer less email?

Filing 100

Filing Medical Finance Health 100

Stephanie LH Calahan

DECEMBER 30, 2010

.  So, the next time you have a project that is important consider the following: Block the time on your calendar. Email is the ultimate distraction that most of us face now.    Try to prevent any incoming email from coming in and bugging you.  Click to get posts as we publish Prefer less email?

Filing 100

Filing AT&T Networking Phones 100