Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

Laughing all the Way to Work

JULY 6, 2008

Keeping an up-to-date vacation calendar is important so these overlaps are anticipated and in some cases vacations have to be re-scheduled. A team environment comes in handy at this time so the assistants can plan to cover each other. To open a calendar in Word 2003 do the following: On the File menu, click New.

Calendars 100

Calendars 2003 UPS Holidays 100

My EA Career

APRIL 5, 2023

Preferences… …preferences are how your leader likes things to be done, and it includes communication styles, calendar structure, and how meetings are run, among others. Priorities… …priorities are what your leader needs to get done, and it includes what their team needs from them and what other stakeholders require.

Management 52

Management Administrative Professionals Calendars Filing 52

Stephanie LH Calahan

DECEMBER 2, 2009

Try This Instead | Main | Be Smart About Using the Telephone » The Great Calendar Debate - Paper or Electronic - 21 Experts Weigh In We are in the home stretch of 2009 -- bring on 2010!!    One item frequently purchased at this time of year is a calendar or planner for the upcoming year. 

Calendars 100

Calendars Microsoft Outlook Twitter Purchasing 100

Page Personnel

AUGUST 26, 2022

They may be the first person that team members talk to when they arrive at work each day. Those in an office manager role need to know how to manage processes, procedures, documentation, project management and communications. They are proficient use of all Microsoft tools and have great calendar management experience.

Management 52

Management Payroll Fax Suppliers 52

Practically Perfect PA

DECEMBER 17, 2015

The average PA now juggles booking meetings, running their own team, or conducting meetings on their boss’s behalf. This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Want to ramp it up a notch?

Calendars 100

Calendars Filing Email AT&T 100

Productivity Bits

MAY 12, 2011

And since it is a web-based device, you always have access to all your applications and files anytime and anywhere – that is if you have an access to the internet (a downside?). Google Calendar. With Google Calendar you can easily manage your upcoming events. Share critical documents on the web with your team.

Google Docs 100

Google Docs Calendars Verizon Google 100

Ian's Messy Desk

APRIL 24, 2014

Creating a stress free environment for you and your team can pay off big time. Whether you are an executive, manager, or team member, you can have an impact on the stress level of your co-workers by using technology and other techniques. File away completed projects, and do an assessment of what you really need to keep.

Stress 100

Stress Keyboards Ergonomics Suppliers 100

The Office Professionals Place

JUNE 7, 2010

If my files were lost, how could I do my job effectively? Backup electronic files. Most businesses have an IT department that may take care ensuring that your files can be accessible if your computer crashed. But what if the IT department couldn’t access those files either? Organize paper files.

Filing 100

Filing Administrative Professionals 2010 IAAP 100

BMT Office Administration

MAY 30, 2022

It asks for information such as the employee’s filing tax status, extra withholding preferences, and more. An I-9 form is a very important piece of compliance documentation. The purpose of this form is to verify a hire’s eligibility to work and their identifying documents. Report new hires to the state. Employee’s name.

Payroll 52

Payroll Forms Agencies Legal 52

Practically Perfect PA

FEBRUARY 1, 2016

Moving forward, I’ll be the EA for the entire global Customer Experience team and my role will include an operations element. My EA function includes booking travel, heavy calendar and email management and organising the site-wide events. I hate to use a cliché but there is no average day. This is so incredibly useful!

Dropbox 100

Dropbox International Collaborate Assertiveness 100

Recruit CRM

JANUARY 4, 2022

Subject line: Interested in joining the team at [Client_company_name]? At [Client_company_name], they are always looking to grow their team with talented people and achieve greater things together! Include specific information about the position or company] I am currently looking for a [Job_title] to join their team.

Email 65

Email 2022 Interviewing Resume 65

The Small Business Blog

MAY 16, 2010

Five More Small Biz Sales Tips Recent Comments Marusya I too agree that a strong team is really vital for any task. Use a specific business calendar to keep a reminder of your schedule. Don’t purchase containers to store more documents and files – throw away as much of your old stuff as possible instead.

2007 100

2007 2008 2006 2009 100

Make or Break Moments

JULY 19, 2010

The first project – transcribe a one hour speech from an audio file. His responses anticipated my questions – he offered a website, an easy way to upload my audio file and a clear cut amount of time I could expect the job would take. Shriram joined my team.

Cover Letter 100

Cover Letter Customer Service 2010 2009 100

Stephanie LH Calahan

JUNE 17, 2011

  Jeff Janer and his team at Spring Partners saw that coming a few years ago and developed a great tool called Springpad.  Yes, we do think of ourselves as more of a personal assistant and not just a digital filing cabinet.      Can you really coordinate calendars using Springpad? 

Interviewing 100

Interviewing Microsoft Outlook Restaurants Calendars 100

Virtual Moxie

APRIL 15, 2013

I calendar everything and work from my calendar. Controlling yourself without an eye on the "containers" you have that dictate time for us humans (the clock and the calendar), is to try to control chaos--and also useless. To that end, everything I do is calendared during my work days. I plan my work around time away.

Calendars 100

Calendars AT&T Phones Email 100

Productivityist

MARCH 10, 2016

Similarly, if you are a person that uses a calendar to manage your time, make sure to make your security tasks regular calendar items. A service such as Carbonite is very helpful for both safely storing and managing files. Work Better With Your Team. Create a security schedule.

Calendars 40

Calendars Filing Stress Forms 40

Productivityist

MARCH 10, 2016

Similarly, if you are a person that uses a calendar to manage your time, make sure to make your security tasks regular calendar items. A service such as Carbonite is very helpful for both safely storing and managing files. Work Better With Your Team. Create a security schedule.

Calendars 40

Calendars Filing Stress Forms 40

Stephanie LH Calahan

FEBRUARY 25, 2011

It's a great way to save files and photos on the "cloud." You have access to your documents and photos no matter where you are. No need to load and check USB flash drives or email documents back and forth from work to home. .  Keep reading for tricks and tools that they use to save time. No problem!

Dropbox 100

Dropbox Filing Networking Fax 100

The Office Professionals Place

SEPTEMBER 30, 2009

It could be after you have a cup of coffee or two, had a bagel, or after the team meeting. For those who manage their boss’ calendar, realize what time of the day is your boss is most productive. Log Files As with most other websites, we collect and use the data contained in log files.

Filing 100

Filing IAAP Fax Social Media 100

The Office Professionals Place

JULY 16, 2010

Also, seek additional responsibilities and duties at work; show your employer that you are a team player and willing to go above and beyond the call of duty. The ability to be organized allows you to focus and easily find documents and supplies you will need to complete projects. Enroll in a class or attend a seminar.

Stress 100

Stress 2010 Filing Resume 100

BMT Office Administration

DECEMBER 5, 2022

Are you in charge of team projects that have strict due dates? Manually creating and updating checklists and spreadsheets is time-consuming and confusing, especially if you have a large team. Before you know it, you’ll have 15 email threads to keep up with, as well as loads of time-tracking spreadsheets for each team member.

Project Management 64

Project Management Management Calendars Budget 64

Stephanie LH Calahan

DECEMBER 30, 2010

  The Esselte company conducted a study of over 2,600 executives and found that the average executive wastes 6 week a year just looking for lost documents and information.  1 - Define Success - What is Your Dream Start by making sure that you and your team know the vision. 

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

MARCH 12, 2010

  Rather than having sticky notes all over your desk for things you want to get done, put the tasks on your calendar.    For some people that is a traditional filing cabinet system, but others might find more success with cubbies in their office.  When in doubt, schedule it out! 

Networking 100

Networking Email Phones Filing 100

Stephanie LH Calahan

FEBRUARY 18, 2011

Our organization uses Google Apps for our e-mail, calendar and cloud solution. By using labels in combination with filters, I am able to automatically sort and label (file) most of my e-mail before it arrives in my in-box. I'll read and delete and save those of interest in a file. Act on the e-mail. so then do it.

Email 100

Email Management Filing Monster 100

BMT Office Administration

NOVEMBER 30, 2022

Team collaboration can be a real challenge if you’re still using written to-do lists and communicating through email. They grant you the ability to communicate with and assign tasks to team members in one convenient location. You can manage your workflows visually via kanban boards, Gantt charts, calendars, and checklists.

Project Management 59

Project Management Management Calendars Collaborate 59

BMT Office Administration

NOVEMBER 15, 2022

In fact, as of 2022, 77% of all high-performing teams use project management software. Team management. The platform uses a centralized dashboard that acts as a hub for team communications — eliminating the need for cumbersome back-and-forth emails. For this reason, Asana is a fantastic choice for small teams and entrepreneurs.

Project Management 64

Project Management Management Collaborate Google Docs 64

Laughing all the Way to Work

DECEMBER 17, 2008

Try to anticipate the need so you can have the file or the answer your boss needs, before he or she even knows they need it. A good assistant knows just where to find the document or file needed, or they won’t stop looking till they do. Be one step ahead of your boss. Be protective of your boss’s time.

Time Zones 100

Time Zones Filing IAAP 2008 100

Andrea Kalli

MARCH 9, 2010

Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Book formats on Smashwords include PDF documents and formats that can be read by ebook readers and devices like Kindle, Sony Reader, iPod, and Palm. Below are some ideas for earning money from products and services other than print books.

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

Andrea Kalli

MARCH 9, 2010

Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Book formats on Smashwords include PDF documents and formats that can be read by ebook readers and devices like Kindle, Sony Reader, iPod, and Palm. Below are some ideas for earning money from products and services other than print books.

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

Laughing all the Way to Work

MARCH 15, 2009

Tried and True Method: I set up 12 hanging file folders labelled January through to December. I then put the items in a two-fold file folder with his calendar printed out on the one side and the items he will need for the day on the other side. The system I use is quite simple and has been around for a long time. Thats great!

Time Zones 100

Time Zones IAAP International Meeting Minutes 100

Andrea Kalli

APRIL 27, 2010

This will result in rankings for … Beyond SEO Applications of Keyword Research The Invesp Blog – This blog is brought to you by the team at Invesp, a conversion optimization company. Meet the authors of the invesp blog: Ayat, and Khalid.

Social Media 100

Social Media 2010 Google Microsoft Outlook 100

Men With Pens

APRIL 8, 2010

Google Calendar Use this Google calendar tool to track events, set reminders and share with others. iGoogle With iGoogle, you can keep your most important information in one location by personalising your homepage with Gmail, news, Google calendar, Google reader and more. ThinkFree Office offers file sharing and storage.

2010 40

2010 Dropbox Google Calendars 40

All Things Admin

AUGUST 3, 2022

Procedures are documented processes that explain exactly how to complete a task. You can quickly insert the contents of a PDF or image file onto a page of your OneNote notebook. When you save your documents like this, I strongly recommend a naming convention that keeps your documents organized for quick reference.

Administrative Professionals 80

Administrative Professionals Dropbox Mentoring Forms 80

Laughing all the Way to Work

JULY 26, 2009

Recently I was working with someone on an Excel document. They sent an e-mail wondering if any of the assistants could help them export a document from Excel to Word. Unlike Word you will only see the header repeated when you do a print preview or print the document. Or if you want to attach a file, choose Attach File.

Time Zones 100

Time Zones IAAP 2009 International 100

Laughing all the Way to Work

AUGUST 29, 2009

Of course my comments are limited because the subject matter is not my expertise, but he relies on my input and corrections to make the document look good. If there are any deadlines or appointments, put them in your boss’s calendar or task list with appropriate reminders. Very good article Patricia! THanks for sharing!

Management 100

Management Time Zones IAAP 2009 100

Laughing all the Way to Work

DECEMBER 12, 2009

This can be as simple as having hanging file folders marked from January to December and then you just put items in the appropriate month that you need to bring forward for your boss. I gave at the office Calendar "ah ha" Introducing The Administrative Bloopers Blog What ever happened to the "us" in Service?

Time Zones 100

Time Zones IAAP International 2009 100