Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Microsoft Outlook Time Zones 2008 Cubicle 100

All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. This not only aids in creating a comprehensive procedural document for future use, but also provides a reference for the new hire to revisit as needed while they’re learning the ropes. Think back to the last time you started a new job.

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Training Mentoring Policies Project Management 52

Professional Assistant Blog

JULY 14, 2009

Home About Me Advertise "Checking In" to a Better Flight By The Professional Assistant on Tuesday, July 14, 2009 Filed Under: Meetings , Productivity , Research , Travel Y ou get an urgent e-mail from your boss asking you to book a flight and hotel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Google Docs Cubicle 2007 100

Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Microsoft Outlook Calendars 2007 2008 100

Stephanie LH Calahan

NOVEMBER 9, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Personal Productivity Time & Priority Management Company/Group/Department Connect Today!

Fax 100

Fax Filing Networking Phones 100

Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Finding The Best Travel Deals - Online!

Travel 100

Travel 2008 Google Docs Cubicle 100

Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

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Filing Medical Finance Health 100

Stephanie LH Calahan

OCTOBER 13, 2010

» There is an App for That -- Productivity Apps for iPhone and Android I am constantly amazed at the new and creative applications (apps) that are on the market today for smart-phones.    It means that if you can think of something you would like your phone to do, it probably can if you find the right app!

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Phones Fax Networking Twitter 100

Stephanie LH Calahan

FEBRUARY 11, 2011

Work With Stephanie « Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps | Main | Are you Time-challenged Tim or Non-productive Nancy? It houses so much more than a file index. We use it to track the paperwork for my special needs daughter, articles, books, websites, etc. Smart Phone!!

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Filing Office Depot Microsoft Outlook Phones 100

Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

Microsoft Outlook 100

Microsoft Outlook Calendars 2008 Google Docs 100

Stephanie LH Calahan

SEPTEMBER 1, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! .  Smead is trying to grow their Facebook presence and they have cool products and I love telling you about ways to get great info and maybe win some stuff too.    Seems like a win win to me!

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Facebook Fax Networking Filing 100

Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? Do you need to have some sort of written confirmation to make sure that the reservation has been booked? Do you feel that you could be doing this faster?

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Restaurants 2008 Cubicle Google Docs 100

Stephanie LH Calahan

MARCH 16, 2011

I keep it with my digital profile stored on my phone so when I give out my contact information, my client’s have the number handy. Similarly, once a year, wrap up your accounts, books and whatnot and close out the year. This means putting away old files too. Create a spreadsheet and copy the files into this spreadsheet.

Filing 100

Filing Business Cards Resume Phones 100

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly.   Statistics show that 80 percent of the information we keep, we never refer to again.    I share a few ideas on both.

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Credit Card Filing Email Networking 100

Stephanie LH Calahan

JANUARY 24, 2010

Go to [link]  and sign up to get resources such as e-books, tip sheets, audio programs, complementary consulting and more!  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!   Our solution was to get the resources available in one spot!

Fax 100

Fax Networking Filing Twitter 100

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. In addition to the name, phone numbers, company, and e-mail, include where and when you met the person, who introduced you, and why you might want to contact him/her in the future. I File Them (Then I Forget Them). Booking Notebook.

Business Cards 100

Business Cards Networking ASAP Etiquette 100

Stephanie LH Calahan

JANUARY 8, 2011

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Tweet in News & Updates! Personal Productivity Time & Priority Management Company/Group/Department Connect Today!

2011 100

2011 Interviewing Fax Calendars 100

Stephanie LH Calahan

DECEMBER 4, 2009

Check out these Great Reviews by @JanetBarclay » Be Smart About Using the Telephone How much time do you lose playing "phone tag?"  I   Before you pick up the phone to make another call, consider what you are going to say when you get voice mail.    Start Today!

Phones 100

Phones Networking Fax 2010 100

Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

UPS 100

UPS 2008 Cubicle Microsoft Outlook 100

Professional Assistant Blog

OCTOBER 15, 2008

By The Professional Assistant on Wednesday, October 15, 2008 Filed Under: MS-Access , MS-Excel , MS-Outlook , MS-PowerPoint , MS-Word , Productivity Y ou receive an e-mail from your manager. All you need to do is go through your regular print routine with the following steps: Click File, Print or CTRL-P as the keyboard shortcut.

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PDF 2008 Cubicle PowerPoint 100

Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

UPS 100

UPS Filing Email AT&T 100

Stephanie LH Calahan

OCTOBER 5, 2010

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! PS -- If you've enjoyed this post and want to see more, why not subscribe to our daily emails ( Feedblitz ) or through the RSS Feed ( click here )?    Or, follow us on Twitter !  years or so. 

Health 100

Health Twitter Fax Social Media 100

Stephanie LH Calahan

FEBRUARY 16, 2011

Permalink Reblog (0) | TrackBack TrackBack URL for this entry: [link] Listed below are links to weblogs that reference Steph in the Media : Comments Steph in the Media   The past few weeks have been active for me with interviews.    I love it!    I thought I'd share some of them. 

2011 100

2011 Interviewing Fax Medical 100

Stephanie LH Calahan

FEBRUARY 14, 2011

Go to [link] You’ll be able to sign up for free resources such as e-books, tip sheets, audio programs and more, all on the subject of time management! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! in News & Updates! Then get in on this giveaway.

Fax 100

Fax Networking 2007 Management 100

Stephanie LH Calahan

DECEMBER 22, 2010

Permalink Reblog (0) | TrackBack TrackBack URL for this entry: [link] Listed below are links to weblogs that reference Oh No! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! .  So, if you contacted us and have not heard from us, please let me know. To your success!

Forms 100

Forms Fax Email Networking 100

Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."

Filing 100

Filing AT&T Networking Phones 100

Stephanie LH Calahan

MAY 5, 2010

in Link Lineup , Time, Productivity & To-Dos | Permalink Reblog (0) | TrackBack TrackBack URL for this entry: [link] Listed below are links to weblogs that reference 16 Productivity-Enhancing Websites : Comments 16 Productivity-Enhancing Websites Today I was out on PC World's web site and found a great article by Robert Strohmeyer. 

Finance 100

Finance Fax Networking 2007 100

Professional Assistant Blog

NOVEMBER 21, 2007

Home About Me Advertise Yellow Post-It Notes By The Professional Assistant on Wednesday, November 21, 2007 Filed Under: MS-Outlook , Organize , Prioritize , Productivity A re you looking for some innovative ways on using your yellow Post-It notes? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

2008 100

2008 Google Docs Cubicle 2007 100

Stephanie LH Calahan

JANUARY 25, 2011

Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! .  Learn more: www.CalahanSolutions.com or www.ProductiveAndOrganized.net   Tweet     in News & Updates!   John will interview Steph for 60 minutes.

Management 100

Management 2011 Interviewing Fax 100

Professional Assistant Blog

NOVEMBER 3, 2008

By The Professional Assistant on Monday, November 03, 2008 Filed Under: Networking , Organize , Productivity D o you find articles on this site intriguing? Ive been trying to organize a file room for years and there seems to be very little out there in terms of practical and affordable solutions. Keep up the good posting!

2008 100

2008 Cubicle 2007 Google Docs 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. Also start referring to yourself as an administrative professional or as an assistant.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Office Dynamics

SEPTEMBER 16, 2010

Take that time to ask questions about his meetings, are there any action items you can follow up on from the meetings, are there any impending phone calls or situations you need to be aware of, can you create a template for his staff meeting agenda. Also start referring to yourself as an administrative professional or as an assistant.

IAAP 100

IAAP Self Esteem Administrative Professionals Agenda 100

Stephanie LH Calahan

FEBRUARY 9, 2011

» Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.    This is a quick scan article that highlights a short list of highly productive smart phone tools. 

Management 100

Management Phones Networking Fax 100

Professional Assistant Blog

NOVEMBER 8, 2007

Home About Me Advertise 11 Tips To Improve Your Performance By The Professional Assistant on Thursday, November 08, 2007 Filed Under: Office Gossip , Productivity A re you asking yourself, “How can I improve my workplace?&# Take classes, read a book, read current events about new trends that are happening in your field.

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Gossip 2008 Cubicle 2007 100

Professional Assistant Blog

OCTOBER 13, 2008

Home About Me Advertise Macros: Shortcuts To Productivity With Microsoft Word By The Professional Assistant on Monday, October 13, 2008 Filed Under: MS-Word , Productivity D o you know what a macro is? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Do you know how to create them? I will explain this later.

Microsoft Word 100

Microsoft Word 2008 Keyboards 2007 100

Stephanie LH Calahan

JANUARY 11, 2010

In it they should put things they can do on the road--a walkman and tapes, comic books, handheld video games, etc. Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! What is this disorganized place?

Travel 100

Travel Fax Networking 2007 100

Catch Friday

JANUARY 21, 2012

which purports to sell discounted phone tickets. She booked a flight for herself and her children to fly from London to. flight was not booked. Accounting Reference Date: 31/10. Last Accounts Made Up To: (NO ACCOUNTS FILED). I just phoned her and she tells me that the people manning the line are Indian students.

2011 40

2011 2013 2012 Phones 40