Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

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Success

JUNE 23, 2021

She relieves me from things I don’t need to be doing like email, booking travel and project planning. Not to mention the added burden of sifting through stacks of résumés, arranging interviews and painstakingly checking references. I love all of that stuff, but I also don’t want to be working 70 hours a week.”.

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Success

JANUARY 17, 2023

You’ve probably said it to yourself 100 times before: I really need to start reading more books. When you’re an out-of-the-habit adult with a full schedule, however, finding the time to pick up a book can be a challenge. Science is beginning to back up what book-lovers already know: Reading offers far-reaching benefits for your life.

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Social Media Goals Filing 2018 250

On The Job

MARCH 11, 2019

Gretchen Rubin, who I have interviewed many times about happiness in the workplace, has a new book, "Outer Order, Inner Calm." I once created a file called 'active useful documents' and then never looked in it again," Rubin writes. A desk is what Rubin refers to as "extremely valuable real estate." Need to write a tough email?

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Clutter Coach

JANUARY 18, 2019

Like last time, this podcast is based on what I’ve gotten from reading a book called Algorithms to Live By. I just watched a video that described the best way for sorting books on a bookshelf but honestly it looks like too much lifting to me. Books can be heavy! I’d go with bubble sort for books.

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Clothes Filing AT&T Email 100

Professional Assistant Blog

AUGUST 28, 2008

Home About Me Advertise Clock In The Right Time Zone: Booking Meetings in Microsoft Outlook By The Professional Assistant on Thursday, August 28, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity , Travel D o you need to book meetings for your manager(s), but most meetings are all over the country or even internationally?

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Microsoft Outlook Time Zones 2008 Cubicle 100

Practically Perfect PA

MARCH 16, 2017

If your presentation contains charts make sure every chart is on a separate slide and is up on the screen when your manager refers to it. Each slide should feel like a new chapter in the same book. Ability to save the recording as a video file. Slides should support your point – not make them. FindA.Photo.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Practically Perfect PA

MARCH 16, 2017

If your presentation contains charts make sure every chart is on a separate slide and is up on the screen when your manager refers to it. Each slide should feel like a new chapter in the same book. Ability to save the recording as a video file. Slides should support your point – not make them. FindA.Photo.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

All Things Admin

FEBRUARY 27, 2024

This not only aids in creating a comprehensive procedural document for future use, but also provides a reference for the new hire to revisit as needed while they’re learning the ropes. Consider recording your training sessions, whether they’re in person or via platforms like Teams or Zoom.

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Training Policies Mentoring Agenda 52

All Things Admin

JUNE 8, 2022

Another perk is that a digital portfolio can include links, downloadable files, and audio and video components that are difficult or impossible to incorporate into a print version. Make sure to add it to your email signature and reference lists, too. Don’t be shy about calling attention to something you worked hard on!

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Clutter Coach

SEPTEMBER 20, 2018

How about taking notes, on a seminar or a book? There won’t be a specific, time-sensitive reason for you to go back and refer to them again. What happens to a lot of these notes is that they molder away in your file cabinet, or even in your in box waiting for you to read them again. But… what happens next?

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Stephanie LH Calahan

JANUARY 3, 2011

  Here are a few tips to get started: Set up a filing system to store and manage your paperwork Your paperwork likely consists of three types of paper:  1) stuff you need to take action on 2) stuff you are saving for reference and 3) stuff that you should have tossed a long time ago, but haven't. 

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Laughing all the Way to Work

JUNE 13, 2011

I write on each item whatever direction he gives me and then when I am back at my desk I complete the tasks, whether it is forwarding correspondence to someone to draft a reply, filing or replying on his behalf to an email. This can be as simple as a lined note book, but restricted only for meetings with your boss.

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Agenda Calendars Filing Email 100

Stephanie LH Calahan

NOVEMBER 4, 2011

Last Friday, I shared a post on how you can save time using a Master Power Point (Keynote if you are a Mac user) file to create your custom presentations really fast.    What if the files are huge ?  Adam mentioned that he had a lot of slides with huge video files attached in folders. 

PowerPoint 100

PowerPoint Filing AT&T Facebook 100

Professional Assistant Blog

JULY 14, 2009

Home About Me Advertise "Checking In" to a Better Flight By The Professional Assistant on Tuesday, July 14, 2009 Filed Under: Meetings , Productivity , Research , Travel Y ou get an urgent e-mail from your boss asking you to book a flight and hotel. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

JUNE 8, 2010

By The Professional Assistant on Tuesday, June 08, 2010 Filed Under: Meetings , MS-Outlook , Productivity D o you have trouble trying to book several managers’ meetings, yet you have access to their calendars in Microsoft Outlook 2007? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

OCTOBER 6, 2009

By The Professional Assistant on Tuesday, October 06, 2009 Filed Under: Meetings , Research , Travel A re you trying to book a flight, hotel or car rental for your manager? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Finding The Best Travel Deals - Online!

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Travel 2008 Google Docs Cubicle 100

Productivity Bits

JUNE 27, 2011

In a business trip to the USA I bought and read the David Allen’s book “ Getting Things Done &# of which I had vaguely heard. I started to implement the approach explained in the book, using notebooks, excel files and the like, and my life got better until a certain point. Yeah, my salvation.

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The Office Professionals Place

APRIL 11, 2010

For example, if you are talking about the organization of the meeting or its purpose, reference meeting materials or if this is a meeting that involves a specific group and there are written rules and regulations such as bylaws, make reference to them so that everyone understands the source of your concerns.

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Agenda Filing IAAP 2010 100

Stephanie LH Calahan

DECEMBER 29, 2010

  I have so many piles and I don't want to file it all."   If your computer files are organized, you will be able to do a search and find what you are looking for quickly.   Statistics show that 80 percent of the information we keep, we never refer to again.    I share a few ideas on both.

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Stephanie LH Calahan

NOVEMBER 9, 2010

Personal Productivity Time & Priority Management Company/Group/Department Connect Today! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates!

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Stephanie LH Calahan

MARCH 16, 2011

Similarly, once a year, wrap up your accounts, books and whatnot and close out the year. This means putting away old files too. Create a spreadsheet and copy the files into this spreadsheet. Keep this spreadsheet in a page protector and put that little page protector into a reference binder for your business.

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Professional Assistant Blog

JANUARY 22, 2008

Home About Me Advertise Using Microsoft Outlook Calendar Properly By The Professional Assistant on Tuesday, January 22, 2008 Filed Under: Meetings , MS-Outlook , Organize , Productivity A re you trying to book a meeting with someone or a group of people? Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Microsoft Outlook Calendars 2008 Google Docs 100

Stephanie LH Calahan

SEPTEMBER 1, 2010

.  Smead is trying to grow their Facebook presence and they have cool products and I love telling you about ways to get great info and maybe win some stuff too.    Seems like a win win to me!   in News & Updates! Personal Productivity Time & Priority Management Company/Group/Department Connect Today!

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Virtual Moxie

AUGUST 25, 2009

I was the person who kept everything in my Inbox because I hated to file. I hated taking the time to figure out where something should go, and in truth, I never found an email filing system that really worked for me. I even tried creating filters that would automatically file things for me. Just archive it.

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Filing Email 2009 AT&T 100

Stephanie LH Calahan

FEBRUARY 11, 2011

It houses so much more than a file index. We use it to track the paperwork for my special needs daughter, articles, books, websites, etc. This allows them to keep it within site, but all projects are kept in an organized file. when I conduct research, or just come across something I want to reference at a later date.

Filing 100

Filing Office Depot Microsoft Outlook Phones 100

Stephanie LH Calahan

MARCH 25, 2011

They are then placed in a reference (Rolodex) file by type of business and not the name. I File Them (Then I Forget Them). I file them away, and rarely look at them again. Otherwise I will simply put them into my business card binder to have for future reference. Booking Notebook. The business cards?

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Business Cards Networking ASAP Etiquette 100

Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

UPS 100

UPS Filing Email AT&T 100

Stephanie LH Calahan

JANUARY 24, 2010

Go to [link]  and sign up to get resources such as e-books, tip sheets, audio programs, complementary consulting and more!    Our solution was to get the resources available in one spot! The Great Organizing Giveaway is Here!   You can also enter into drawings for amazing prizes.  in News & Updates!

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Fax Networking Filing Twitter 100

Professional Assistant Blog

SEPTEMBER 22, 2008

By The Professional Assistant on Monday, September 22, 2008 Filed Under: Organize , Productivity A re you asked to make reservations for your manager(s) at particular restaurants? Do you need to have some sort of written confirmation to make sure that the reservation has been booked? Do you feel that you could be doing this faster?

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Administrative Arts

AUGUST 18, 2010

Rarely though, is anyone referring to total immersion in a software program when they ask that question. Usually, they’re getting bogged down with a few tasks in a particular software – they can’t fix footers in Microsoft Word or rearrange pages in an Adobe.pdf file. Invest in a good reference book. Start at the source.

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Budget Training PDF Microsoft Word 40

Stephanie LH Calahan

DECEMBER 30, 2010

  In the picture above you see a standard file cabinet on the left and one that is open and on wheels on the right.    Both are containers for holding files, but one would work better for an "innie" and the other would work better for an "outtie."

Filing 100

Filing AT&T Networking Phones 100

Productivityist

JUNE 19, 2015

Here are five of the things I’m currently using Dropbox for: Shared files with my wife. My wife and I share all of our pertinent files in Dropbox. Shared files with my team and clients. When I’m done reading something, I’ll move it to Evernote for future reference. Shared files with everyone else.

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Dropbox Filing Budget PDF 40

Stephanie LH Calahan

JULY 22, 2011

I use them to label paper piles during small business, home office or residential file system creation. Post Its provide the flexibility to change file names as needed during the preliminary stages of any file system set up job. Use post-its to selectively tag those pages in a book that you want to reference in the future.

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Professional Assistant Blog

MARCH 27, 2008

Home About Me Advertise 4 Steps to Setting up E-mail Distribution Lists By The Professional Assistant on Thursday, March 27, 2008 Filed Under: MS-Outlook , Organize , Productivity D o you find yourself having to write each persons e-mail address over and over again for certain e-mails ? All e-mail distribution lists are bolded.

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UPS 2008 Microsoft Outlook Cubicle 100

Administrative Arts

SEPTEMBER 6, 2010

When talking dates, do we refer to the “1950s” or the “1950’s”? In the world of journalism, it’s The AP Stylebook ;, in book publishing, it’s The Chicago Manual of Style ; and in business, it’s The Gregg Reference Manual. This isn’t a hard and fast rule, but in general, these are the books that these industries use.

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Filing Copyright Goals Learning 40

Office Dynamics

SEPTEMBER 16, 2010

Also start referring to yourself as an administrative professional or as an assistant. If your manager is still using the term secretary, correct him and let him know how to properly refer to you when introducing you to someone in person or in email. Read more at [link]. Connect at: Joanne.Linden@PlanetAdmin.net.

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IAAP Self Esteem Administrative Professionals Agenda 100