Stephanie LH Calahan

DECEMBER 23, 2009

Work With Stephanie « Cause and Effect - Productivity is an Action, Not a Result @QuietSpacing | Main | Organize Your Ideas and Watch Them Unfold » Planner Or Tickler (1-31) File? - Sometimes I wonder if I am duplicating my efforts by using a calendar and the tickler files. What are your thoughts in this area?

Filing 100

Filing Calendars Networking Email 100

All Things Admin

FEBRUARY 27, 2024

Procedures are more than just documents; they are a roadmap for new hires, guiding them through the complexities of their new role and the company culture without constant supervision. The Power of Documentation If you have everything documented and ready to go when a new hire begins, it expedites the onboarding process.

Training 52

Training Policies Mentoring Agenda 52

Success

JUNE 19, 2022

While you’re certainly capable of answering the telephone, filing and ordering supplies, why waste your time on drudgery that almost anyone could do? Cheryl Rosner, co-founder of former hotel-booking app Stayful.com, worked with eight full-time employees and outsourced to four specialists who are contract workers.

Elance 289

Elance Suppliers Mentoring Payroll 289

All Things Admin

JANUARY 10, 2024

A handwritten procedure is still a documented procedure. Once you have your template, print out several blank copies, punch three holes in each page, and keep them in a file folder within reach of your workspace. But it doesn’t have to be! These seven tips will help you to create an easy-to-understand set of procedures in no time!

Administrative Professionals 94

Administrative Professionals 2024 Mentoring Training 94

Eat Your Career

NOVEMBER 12, 2019

Then, document your ideas and the value they would contribute in a formal business case. Go through old computer files and archive or delete anything that’s no longer needed. It’s also a good time to review your filing structure. Create/update procedural documentation. Does it still make sense?

Mentoring 197

Mentoring Networking Filing Training 197

All Things Admin

JUNE 15, 2023

So if you have travel planning experience, you need to document it! The following are some examples of how to document your travel planning abilities in your professional portfolio. I could upload the three documents as three separate work samples. Work Sample: My Travel Planning System I love to travel!

Travel 52

Travel Administrative Professionals Mentoring PDF 52

Ian's Messy Desk

MARCH 1, 2012

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday. File it in a Reminder file or in your file cabinet.

PDF 100

PDF Filing Policies Purchasing 100

Office Dynamics

JANUARY 21, 2020

I have written 5 books for assistants, educated 300,000+ assistants, have worked with 70+ Fortune 500 companies, and coached 300+ executive/assistant teams. The writer immediately points out that technology and automation have chipped away at duties like papers to be filed and landlines to be answered.

Calendars 325

Calendars Administrative Professionals PowerPoint Skills 325

Ian's Messy Desk

JANUARY 15, 2014

When the HVAC system was installed, someone thought we might want the user manual for the system: a 400 page PDF document. Instead of filing the PDF on the network, the document was printed and placed in a filing cabinet , where it will sit until doomsday or at least until someone cleans out those files.

PDF 100

PDF Filing Policies Purchasing 100

Andrea Kalli

MARCH 9, 2010

Below are some ideas for earning money from products and services other than print books. Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Informational teleseminars, in-depth interviews, or live presentations can also be recorded and sold as a CD or downloadable MP3 file.

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

On The Job

MARCH 11, 2019

Gretchen Rubin, who I have interviewed many times about happiness in the workplace, has a new book, "Outer Order, Inner Calm." I once created a file called 'active useful documents' and then never looked in it again," Rubin writes. Unless you're consulting a book every day, don't leave it on your desk.

Fax 100

Fax Environment Filing Interviewing 100

Allwork

NOVEMBER 28, 2022

Even if an employee doesn’t file a claim but is merely alleging age discrimination, HR and legal will likely investigate the allegation as a best practice. Patti Temple Rocks: In my book I write about 10 steps an organization can take to create positive change regarding ageism, because I believe strongly that this is a “fixable” problem.

Retirement 246

Retirement Legal 2003 2021 246

Andrea Kalli

MARCH 9, 2010

Below are some ideas for earning money from products and services other than print books. Ebooks The easiest way to create an ebook is to convert your printed book to a PDF document. Informational teleseminars, in-depth interviews, or live presentations can also be recorded and sold as a CD or downloadable MP3 file.

Social Media 100

Social Media Promotion PDF Microsoft Outlook 100

Office Dynamics

APRIL 20, 2016

Good systems are documentable, so you start by writing down the process required to accomplish the task at hand. Since you, your executive, and team members likely all have different style preferences, you need to be very clear about the organization systems you have in place (for filing paper, filing digital documents, etc.).

Filing 100

Filing Administrative Professionals 2016 Mentoring 100

Office Dynamics

APRIL 20, 2017

Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? Update, backup, and share files with your executive and team – no flash drives needed! Need to access your work from any device, anywhere?

Time Zones 223

Time Zones Administrative Professionals Basecamp Business Cards 223

Office Organization Success

NOVEMBER 3, 2014

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. I then use this folder for storing all the documents that I send and receive from my clients.

Filing 100

Filing Staples Email Fax 100

Office Dynamics

JANUARY 26, 2016

Good systems are documentable, so you start by writing down the process required to accomplish the task at hand. Since you, your executive, and team members likely all have different style preferences, you need to be very clear about the organization systems you have in place (for filing paper, filing digital documents, etc.).

Filing 100

Filing Mentoring 2016 Administrative Professionals 100

Step It Up VA Coaching

DECEMBER 18, 2014

It should be very detailed and include all legal documents, contracts, banking information, account numbers, PO boxes, client information, and vendor and subcontractor information. The important thing is to have all company-related documents and information gathered in one place. Invest in an online file storage and back-up system.

Filing 100

Filing Legal Expenses Networking 100

Clutter Coach

SEPTEMBER 20, 2019

I often picture him sitting at his desk surrounded by books and papers in front of him, on the table behind and stuffed into the bookshelves next to him. We were on the same page with going through papers and filing. My dad was a big time piler who was also organized. Happy as a clam. So, you don’t have to be tidy to be organized.

Staples 100

Staples Filing Home Office Expenses 100

Productivity Bits

NOVEMBER 16, 2010

Most of the time, presentations and documents can be sent via email instead of giving a hard copy to the intended person. In order to organize these papers, set up a box where each document type can be placed on your desk. An accordion file is also a great way to organize documents. Tip #2: Manage Your Papers.

Filing 100

Filing Calendars Suppliers Email 100

Practically Perfect PA

DECEMBER 17, 2015

The average PA now juggles booking meetings, running their own team, or conducting meetings on their boss’s behalf. This means that you process documents as soon as they are received. Read it, process it, and file it away – never allow documents to pile up on your desk or in your inbox. Want to ramp it up a notch?

Calendars 100

Calendars Filing Email AT&T 100

Practically Perfect PA

FEBRUARY 17, 2014

Administration of documents. Assistants should manage the administration of documents on behalf of their manager. Assistants should also ensure that all confidential documents are securely locked away or shredded. If this is not an option assistants should schedule time in their manager’s diary for signing documents.

Management 100

Management Suppliers Holidays Calendars 100

Eco-Office Gals

JULY 5, 2011

The software allows you to speak into the phone and then it writes the words into a text file of some type. You can open and share documents, spreadsheets or any other data in the Microsoft Office. Scan2PDF Mobile: Scan2PDF Mobile is the application designed to help scan documents on the go.

2011 100

2011 Credit Card Social Media Phones 100

Practically Perfect PA

AUGUST 20, 2014

There are so many destinations to go to with different rules for travel documents. Even if you don’t have a holiday or trip booked, get it sorted while you have time to avoid unnecessary stress, especially considering the recent delays in passport offices up and down the country. Get your new passport before the old one expires.

Travel 100

Travel Holidays Filing Stress 100

Step It Up VA Coaching

DECEMBER 13, 2012

It should be very detailed and include all legal documents, contracts, banking information, account numbers, PO boxes, client information, and vendor and subcontractor information. The important thing is to have all company-related documents and information gathered in one place. Invest in an online file storage and back-up system.

Filing 100

Filing Legal Expenses Networking 100

Worxbee

OCTOBER 18, 2021

Scheduling their own meetings, booking their own travel and accommodation, filing reports and managing their own inboxes are just some of the tasks that should be filed under “not the best operational use of time.” Make sure this is documented. #3. How much time are they spending on each task?

Expenses 52

Expenses Travel Filing Skills 52

Practically Perfect PA

JANUARY 10, 2017

My connections also enabled me to secure last minute table bookings – the value of which was priceless. Salary Increase: Most companies will actually want an up to date and accurate job spec and this can be used as a valuable appraisal document for measuring progression/performance and edited accordingly. Nelson Mandela.

Business Cards 100

Business Cards International Training Networking 100

Practically Perfect PA

MARCH 16, 2017

If you do have additional information to share with the audience use a handout or send them more detailed documents later. Each slide should feel like a new chapter in the same book. Ability to save the recording as a video file. SlideDog is software built specifically for presenting already made presentation files.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Practically Perfect PA

MARCH 16, 2017

If you do have additional information to share with the audience use a handout or send them more detailed documents later. Each slide should feel like a new chapter in the same book. Ability to save the recording as a video file. SlideDog is software built specifically for presenting already made presentation files.

PowerPoint 189

PowerPoint Social Media PDF USPS 189

Office Organization Success

FEBRUARY 26, 2010

For most business owners there will be a physical client file that you’ll need to create. One of the simplest ways of creating this file is by using a manila file folder in which you simply drop your paperwork into. I then use this folder for storing all the documents that I send and receive from my clients.

Filing 100

Filing Staples Fax Email 100

The Office Professionals Place

AUGUST 13, 2009

You have to be able to create a PowerPoint presentation, merge a document in Word, or create a report in Excel. Get this months book choice, Messages by Drs. Always proofread a document prior to sending it, good proofreading includes printing the document for review. Need a filing system?

IAAP 100

IAAP Filing Administrative Professionals Skills 100

Practically Perfect PA

NOVEMBER 17, 2011

For example I always include the following contact details: The out of hours telephone number for the travel agent you booked through. Included with the travel itinerary you should have the following as separate documents: Maps and directions for all hotels and meeting points. Filed under: Travel , Uncategorized.

Travel 100

Travel Dropbox Attire Time Zones 100

Practically Perfect PA

NOVEMBER 6, 2011

I have a quick look through my emails but nothing much has been sent in overnight that is urgent so I have a chance to read my book for a bit. Most of the jobs are small but there are a lot of them, including booking rooms, answering email queries and setting up meetings. Filed under: Uncategorized.

Email 100

Email Networking Filing Training 100

Laughing all the Way to Work

MAY 6, 2008

After losing information on my computer too many times, I have learned to save my documents regularly; After putting an original document in the locked confidential storage bin and keeping the one I meant to throw out, I learned to look carefully before I dispose of documents; After booking my boss at a hotel that was clear across town from the airport (..)

Learning 100

Learning Filing Travel UPS 100

Stephanie LH Calahan

MAY 30, 2011

The software is a very powerful, yet simple indexing system for paper office files. It works like a search engine for paper files to help you stay organized. Paper Tiger does not involve scanning your documents. Rather, the software uses the power of the computer to index the hanging file folders in office file cabinets.

Filing 100

Filing 2011 Goals Clothes 100

Laughing all the Way to Work

MAY 29, 2008

Was I supposed to save that document? I don't recall anything about that file. Was I supposed to book a flight for today? Sorry, I remembered to do everything, but book your hotel room. I threw it in the garbage. I forgot to send the invitations out for the conference tomorrow. I hung up by mistake.

Filing 100

Filing Phones UPS 100

Stephanie LH Calahan

JANUARY 6, 2010

CREATE your paper-based filing system. Having an efficient filing system in place will enable you to find the information you need, when you need it! First of all invest in your filing storage, whether that's a dedicated filing cabinet or plastic filing crates. CREATE your PC filing system.

UPS 100

UPS Filing Email AT&T 100