Practically Perfect PA

AUGUST 3, 2017

When I started thinking about this, post it really brought home how ridiculous the whole system was. The front end is a simple calendar system and the back end is easy to use and has lots of useful data to help you manage the process. It is the total meeting room management system. This was almost 10 years ago now.

Management 203

Management Calendars AT&T Expenses 203

Practically Perfect PA

SEPTEMBER 25, 2017

Being a more effective executive assistant – Adam Fidler’s Five Folder System™ for improved workflow and productivity. Elevating your role – getting more strategic, being more involved and taking on more responsibility. Introduction to business strategy for the executive assistant. Leadership styles: your executive and you.

2017 164

2017 Social Media Confidence International 164

Practically Perfect PA

APRIL 30, 2015

Additionally, this would lead to more negotiating with your venue to allow for the setting up of various sound systems. Graduates from schools such as Subbass , a London DJ and audio production school, go on to play at large, reputable venues like Ministry of Sound. However, they won’t have as much experience under their belts.

Negotiating 100

Negotiating Equipment Agencies Management 100

Practically Perfect PA

DECEMBER 17, 2015

Develop your system. The best way to do that is to develop a system that works for you. Whether it’s using simple colour-coded folders or using an IFTT system to sort incoming email, developing your system now can save you hours later. Adopt the principle of “touching everything only once”. Write everything down.

Calendars 100

Calendars Filing Email AT&T 100

Practically Perfect PA

APRIL 28, 2015

When managing diaries, you’re also managing your boss’ working habits and styles – making sure that their productivity is as high as possible at all times. Also make sure that your boss allows time for breaks – without them, they’ll just be less productive as the day goes on. Create a system and stick to it.

Management 100

Management Calendars Travel UPS 100

Practically Perfect PA

JUNE 13, 2017

Today’s organisations require their employees to be more enterprising, more aware of the needs of customers and more involved in developing their products and services. Improving the quality of the product or service, speed of delivery, cost of delivery or ease of delivery. Can a PA help their employer be more enterprising?

Collaborate 194

Collaborate Purchasing 2017 Confidence 194

Practically Perfect PA

NOVEMBER 10, 2016

So, getting organised and implementing policies or a filing system to help life in the office run a little more smoothly could be very worthwhile in the long run. In fact, 85% of office workers agreed that having a clear filing system and knowing where everything is makes their job less stressful.

Filing 174

Filing Social Media Policies Stress 174

Practically Perfect PA

OCTOBER 26, 2017

Administrators can be involved in many types of projects eg office move, conference, product launch, staff recruitment, Christmas function. Robyn has developed systems and processes round the best way to write minutes and is passionate about sharing these with others who strive to be excellent minute takers. Resources required.

2016 180

2016 2015 Administrative Professionals Facebook 180

Practically Perfect PA

OCTOBER 25, 2012

I am determined to beat this cold, hence the over dramatic dash around Superdrug emptying their shelves of cold and flu products. I am determined to have this cold out of my system by tomorrow even if it means ingesting a dangerous cocktail of Lemsip, Beecham’s and vitamin C!

100

100

Practically Perfect PA

OCTOBER 25, 2012

I am determined to beat this cold, hence the over dramatic dash around Superdrug emptying their shelves of cold and flu products. I am determined to have this cold out of my system by tomorrow even if it means ingesting a dangerous cocktail of Lemsip, Beecham’s and vitamin C!

100

100

Practically Perfect PA

OCTOBER 17, 2012

Teleconferencing is not a great system to use if the meeting participants are expected to brainstorm or ask lots of questions as they cannot see each other and therefore it is harder to work together or think of creative solutions to problems. The system works on both computers, macs and smartphones.

Time Zones 100

Time Zones Equipment Expenses Negotiating 100

Practically Perfect PA

OCTOBER 17, 2012

Teleconferencing is not a great system to use if the meeting participants are expected to brainstorm or ask lots of questions as they cannot see each other and therefore it is harder to work together or think of creative solutions to problems. The system works on both computers, macs and smartphones.

Time Zones 100

Time Zones Equipment Expenses Negotiating 100

Practically Perfect PA

AUGUST 28, 2017

Her clients have included New Zealand Defence Force, Ministry for Primary Industries, Dairy NZ, Zespri, polytechs, universities, district health boards and councils.Robyn has developed systems and processes around the best way to write minutes and is passionate about sharing these with others who strive to be excellent minute takers.

Mentoring 150

Mentoring 2016 Training Social Media 150

Practically Perfect PA

APRIL 19, 2017

Explore whether your organisation has a mentoring programme or a buddy system of some kind, that could give you exposure to different roles while you are a PA. If possible, it’s worth trying to train managers to use assistants more effectively and efficiently – this allows everyone to work more productively.

Training 182

Training Networking PowerPoint Skills 182

Practically Perfect PA

NOVEMBER 7, 2013

Why not buy some proper draught-proofing products for the doors and windows, seal your skirting boards with silicone sealant, and fit a chimney draught excluder or sealed fire guards? For all Practically Perfect PA readers Global Office Supplies are offering a 2 for 1 deal on many of their products.

Suppliers 100

Suppliers Finance Facebook Promotion 100

Practically Perfect PA

NOVEMBER 7, 2013

Why not buy some proper draught-proofing products for the doors and windows, seal your skirting boards with silicone sealant, and fit a chimney draught excluder or sealed fire guards? For all Practically Perfect PA readers Global Office Supplies are offering a 2 for 1 deal on many of their products.

Suppliers 100

Suppliers Finance Facebook Promotion 100

Practically Perfect PA

NOVEMBER 7, 2013

Why not buy some proper draught-proofing products for the doors and windows, seal your skirting boards with silicone sealant, and fit a chimney draught excluder or sealed fire guards? For all Practically Perfect PA readers Global Office Supplies are offering a 2 for 1 deal on many of their products.

Suppliers 100

Suppliers Finance Facebook Promotion 100

Practically Perfect PA

FEBRUARY 24, 2014

Decent bath products. Firstly I can’t stand two in one shampoo / conditioner products. Some nice small travel size products are all I ask for. Don’t worry about putting the creepy jazz music on the speaker system though. Having the plugs already in the bedroom is an added bonus. Easily accessible wifi.

Travel 100

Travel International Email Management 100

Practically Perfect PA

MARCH 27, 2015

Ideally the list should be on the same email system that you use to manage their inbox and schedule (Microsoft Outlook for example). For assistants this is an area that can prove really useful for their bosses by saving them time and making them more productive.

Management 100

Management Microsoft Outlook ASAP Calendars 100

Practically Perfect PA

NOVEMBER 11, 2011

In my first blog post I posed a question, how difficult will it be to stick to a routine that will enable me to maximise my productivity? What obstacles will I meet and lastly will I be able to be productive while dealing with constant distractions and interruptions? Implement an Executive Voicemail system.

Assertiveness 100

Assertiveness Equipment Holidays Filing 100

Practically Perfect PA

FEBRUARY 24, 2012

It seemed that being the ‘go to’ person meant I should be up to speed on company policies and procedures, office etiquette and in-house systems as soon as I started. Within my first week I was being asked and expected to assist the team with various admin tasks using systems that I had never used or had training on.

Microsoft Outlook 100

Microsoft Outlook Assertiveness Etiquette Training 100

Practically Perfect PA

DECEMBER 10, 2012

The next exercise is to create a system that enables you to retrieve your things quickly and efficiently. At this point I should mention that the 5s approach also works for all electronic items, so make sure you declutter your email system and your electronic files too! It is well worth the effort to gain the results.

Filing 100

Filing Project Management Environment Holidays 100

Practically Perfect PA

APRIL 8, 2013

I wrote a blog about using the 5S system to organise this task effectively. Tasks admin administrators assistants Executive Assistant PA Personal Assistant Productivity Time management Virtual Assistant' Tidy up your office. Ask your colleagues if they need any help with their workload.

Social Media 100

Social Media AT&T Training Filing 100

Practically Perfect PA

MARCH 10, 2014

I love the feeling of crossing off tasks and it really really does make me more productive. To remember the details that my managers so often forgets I have a really comprehensive archive system that I know how to search through. Archive and search rather than file.

AT&T 100

AT&T Calendars Keyboards Email 100

Practically Perfect PA

APRIL 3, 2012

DO: Make use of the email systems technology. DO: Set up a good filing system for your manager’s emails that you are both comfortable with, I would suggest that the inbox area should be used for ‘live’ emails that are waiting for something to happen to them i.e. to be actioned, to be filed etc.

Email 100

Email Filing Confidence Management 100

Practically Perfect PA

JULY 28, 2016

Managing Administrative systems across large departments. When do we look online to see what the latest product is that will help with presentation design, or a few shortcuts that will make it easier to produce reports? Meeting Management including Board and Committee Meetings. Minute Taking. Social Media Management. Events Management.

Skills 100

Skills Confidence 2017 Meeting Minutes 100

Practically Perfect PA

DECEMBER 12, 2014

With more and more content generated on Twitter, LinkedIn and other platforms for assistants it is really important that you have a system in place that helps you get the most out of social media. With more and more productivity apps on the market expect a few that will be helpful for assistants (and not just their Executives) in 2015.

Social Media 100

Social Media 2015 Phones Twitter 100

Practically Perfect PA

JUNE 14, 2016

The tagline for the event sets a theme for world famous keynote speakers from the world’s top ad agencies, production houses, global tech and social media giants and the who’s who of world famous brands. Far easier than trying to navigate the one-way system in the city centre, enjoy the relaxed atmosphere with a leisurely stroll.

Travel 100

Travel Restaurants International Social Media 100

Practically Perfect PA

MARCH 18, 2014

All of the hotel’s bedrooms have internet ready smart TV’s with plug & play hook-ups with allows guests to stream their Apple products or laptop content straight to the TV with 1 plug. The WiFi is ridiculously fast and complimentary.

Travel 100

Travel AT&T 2014 Restaurants 100

Practically Perfect PA

AUGUST 2, 2016

I recently organised an event for just over 150 assistants in Leeds and Edinburgh, where we showcased loads of office technology that would help Assistants and their Executives be more productive. During the course of the events you would not believe (or maybe you would!) I was quite frankly, pissed off.

Calendars 100

Calendars Business Cards AT&T Social Media 100

Practically Perfect PA

OCTOBER 2, 2014

I like to spend some time relaxing away from the office to clear my head, I find it makes me more productive in the afternoon. My favourite way to spend lunch time though is either a picnic lunch during the summer months in the grounds of Belfast City Hall or in the winter months I’ll have lunch in the Linen Hall library.

Social Media 100

Social Media Networking Promotion Agenda 100

Practically Perfect PA

MAY 26, 2016

Are systems diminishing the role of the PA? A top assistant plays the “every role” and has to have at least a peripheral knowledge of finance, operations, production, marketing and IT. Does your job description reflect your role? Am I learning what changes my boss needs so that I can support them better?

Salary 160

Salary Training Networking Travel 160

Practically Perfect PA

AUGUST 9, 2013

This meant starting up my home computer from 1997, connecting it to my dial-up internet and attempting to log onto the torturously slow remote email system. Although the flexibility of working from home is awesome you do have to ensure you are producing work and being as productive as you would be at the office.

UPS 100

UPS 2003 AT&T Clothes 100

Practically Perfect PA

NOVEMBER 4, 2011

It isn’t an urgent piece of work but it has been lurking around the bottom of my task list so it will be good to tick it off as complete and it will also give me something to do while the system is down. 1530 – The office is back up and running and I have quite a few external emails to deal with.

Email 100

Email Filing Networking Training 100

Practically Perfect PA

MAY 2, 2017

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. The system has to work for you. So, lastly, I would suggest that your Outlook filing system has to work for you and your Executive.

Filing 203

Filing 2012 Email Social Media 203

Practically Perfect PA

MAY 2, 2017

I’ve written a few blogs in the past about maximising Outlook for productivity and filing paperwork , but today I wanted to focus specifically on organising your outlook folders. The system has to work for you. So, lastly, I would suggest that your Outlook filing system has to work for you and your Executive.

Filing 100

Filing 2012 Email Social Media 100

Practically Perfect PA

NOVEMBER 21, 2013

Systems & apps. Sabre® Virtually There® and TripCase are products that can deliver all your travel information. For information on any of our services or products please contact either Trevor Coverdale or Sally Kirby. Do you hand write travel itineraries, or print off copious copies of booking confirmations?

Travel 100

Travel Time Zones Phones Budget 100