All Things Admin

DECEMBER 18, 2020

As admins, we’re always trying to organize all the pieces and parts of our professional lives – from workspaces to meetings to travel plans. And we have to keep our executives organized, too. With so much to keep in order, it’s easy to neglect one vitally important area that requires a great deal of organization: our careers.

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All Things Admin

JANUARY 10, 2022

Is it organized or a disaster area? There are three zones you need to think about as you clear the clutter and put systems in place for staying organized. Zone 1 is the main workspace at your desk – the center of activity that is within arm’s reach of your computer and phone. 1 box of manila file folders – 1/3 cut, letter size.

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Office Dynamics

AUGUST 10, 2016

Organization skills is the one thing most successful business owners have in common. Without the ability to organize your work and your resources, you could be twisting in the wind in no time. Fortunately, there are at least 9 ways to improve your organization skills without too much effort on your part. Be proactive.

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Stephanie LH Calahan

SEPTEMBER 1, 2010

Productive & Organized Home Contribute to P&O! Main | Little Things Really Can Make a Big Impact » Check Out This Great Resource for Organizing Tips and Products (and maybe win some stuff too) Today's post is short since you received 2 earlier this week! Archive Network with Steph Is This You?

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Productivity Bits

JULY 26, 2016

Whether you work from home full-time, or simply enjoy having a workspace in the house when you need it, maintaining an organized space is crucial to your productivity. But when you’re working with limited space and resources, it can be tricky to reach the full organizational potential of a room. They’re easy to source, too.

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All Things Admin

FEBRUARY 27, 2024

You might be using a new phone system or dealing with new project management software. Tools of the Trade Familiarize them with the essential programs and platforms used by the company (project management, file management, internal communications, virtual meeting platforms, etc.), Think back to the last time you started a new job.

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Stephanie LH Calahan

JANUARY 24, 2010

Productive & Organized Home Contribute to P&O! It Could Be Gone Faster Thank You Think - Ours Almost Was » The Great Organizing Giveaway is Here! The new year is a great time to think of ways that you can improve your life -- Getting Organized always lands in the top 10 lists of New Year Resolutions. 

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All Things Admin

JANUARY 11, 2023

For an Everything Out to be successful, they need to be highly organized and use storage products to ensure that everything is tidy as well as visible. A stray file, an errant stapler, or even a visible office supply organizer can put them off their game. But “clean” doesn’t always mean “organized.” What can wait?

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Stephanie LH Calahan

JANUARY 19, 2011

Productive & Organized Home Contribute to P&O! Building Habits Habitforge Another Tool for Creating Habits :: [link] -- Professional Organizer, Janine Adams, shares her experience using habitforge -- an online habit building tool.     Have you written any great articles on organizing and productivity? 

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All Things Admin

FEBRUARY 20, 2023

Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin job. Analytics – The ability to make sense of big data, and translate it in ways that can help an organization become more profitable, is a skill that is already in high demand, and that demand will only increase in the future.

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ProAssisting Blog

MARCH 9, 2010

Thankfully Sydni Craig-Hart, founder of EAtoVA.com —a VA coaching service—, was more than willing to get on the phone with us and answer our questions. For PC users, “right click&# the link and “save link as…&#. Enjoy this post? Share it with others.

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Clutter Coach

NOVEMBER 1, 2018

Spending time on organizing is a great investment because it always gives you a high return, unlike other investments these days. In the medical world, triage is used when there are many patients and limited resources. I can guarantee you that you don’t have enough resources to manage all the stuff that’s currently in your life.

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Stephanie LH Calahan

FEBRUARY 10, 2010

Productive & Organized Home Contribute to P&O! » Top 9 Mistaken Organizing Statements There are a number of statements that I have heard people say over the years with regard to their organizing projects.  " If you are struggling to find time, then you have an even bigger need to get organized! 

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All Things Admin

MARCH 9, 2022

ADHD can be tough for anyone to handle, but for an administrative professional, where things like attention to detail, time management, and organization are literally in the job description, it can mean disaster. . I keep specific actions on a sticky note for each file to help me get right into the flow of work. Anxiety and stress.

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Stephanie LH Calahan

DECEMBER 22, 2010

Productive & Organized Home Contribute to P&O! We May Not Have Heard From You » Personal Productivity & Organizing Link Lineup There is some fantastic content out on the web and I often have clients and readers ask me what I have found.  Archive Network with Steph Is This You? Find out how to make it the best ever.

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All Things Admin

OCTOBER 26, 2023

Follow In-Person Meeting Norms You wouldn’t wander into the boardroom at work 15 minutes late while munching on a cheeseburger and talking loudly on your cell phone. Make sure your laptop is charged, your internet connection works, and you have any files or information you’ll need to access ready to go.

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BMT Office Administration

OCTOBER 4, 2022

An example would be call centers, where employee phone calls and voicemails were recorded and closely monitored to ensure their quality and efficiency. Without a form of monitoring in place, the employee may embark down the wrong path, which can derail progress on the project and cost valuable resources to fix.

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Stephanie LH Calahan

DECEMBER 30, 2010

Productive & Organized Home Contribute to P&O!   If your business is not effectively organized, it’s costing you money.    Yet, we try to do it all of the time by putting systems in place that don’t match our personal or our organizations’ styles.   There are different organization styles too. 

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Office Dynamics

APRIL 21, 2017

Switch up the location of your computer, your phone, and your work-in-progress files. Consider the impact you have on your executive and the organization as a whole. Remember the overall goals and mission of the organization. Exchange your personal pieces of flare for more recent photos or important mementos.

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Stephanie LH Calahan

MARCH 25, 2011

  But, how do you make sure to organize all of those business cards so that you CAN do the right FOLLOW UP? The most effective networkers have a system to manage/organize business cards and their contacts.  They are then placed in a reference (Rolodex) file by type of business and not the name.   :-).

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Clutter Coach

APRIL 5, 2016

Spending time on organizing is a great investment because it always gives you a high return (unlike many investments these days). In the medical world, triage is used when there are many patients and limited resources. I can guarantee you that you don’t have enough resources to manage all the stuff that’s currently in your life.

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Stephanie LH Calahan

FEBRUARY 16, 2011

Productive & Organized Home Contribute to P&O!   Time Management Resources to Jump On THIS WEEK The Time Management giveaway is going on this week only!  Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Archive Network with Steph Is This You?

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Office Organization Success

JUNE 2, 2011

Dropbox – in case you haven’t come across this yet, this is a great service for sharing files between say your desktop PC and your laptop without having to copy from your PC to a flashdrive, and then from the flashdrive to your laptop. You can also log in to your account online and access your files from there too.

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Office Dynamics

APRIL 8, 2016

email, instant chat, phone, text messaging, etc.). Quickly get these projects and/or tasks off of your desk, place them in a tickler file or schedule a reminder and revisit them at the appropriate time. The primary manager may be traveling and/or unavailable to answer your questions. You and I only have 24-hours each day!

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Stephanie LH Calahan

SEPTEMBER 10, 2011

  I'll contact you via phone (no charge) and we'll talk about what your current challenges are.  Find anything you file or store in 5 seconds or less. Others in your office will be able to find anything you file in 5 seconds or less. Transform your files into a valuable, instantly-retrievable resource.

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Stephanie LH Calahan

FEBRUARY 9, 2011

Productive & Organized Home Contribute to P&O! » Link Lineup: Time Management, Org Tools, Focus Concentration and Top Mobil Phone Apps February is Time Management Month, so today I'll share some great articles to help you make the most of the time you have.  Archive Network with Steph Is This You? What Have You Written?

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Office Dynamics

AUGUST 16, 2018

From the first phone call to register for the conference to picking up my name tag, the entire team carried out the professionalism of Joan. The organizations I work with and the executives I interact with at large organizations are dealing with change minute by minute and their support staff needs to move fast. This is a must!

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BMT Office Administration

OCTOBER 10, 2022

How can you remedy this issue at your organization? Technology-related procrastination is relatively easy to stop by implementing a no-phone policy during the workday. If managers catch employees constantly playing on their phones instead of working, they can take disciplinary action. Tips to Overcome Procrastination at Work.

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Ian's Messy Desk

JUNE 7, 2011

If you’re not familiar with Evernote, it’s an application that helps you get organized and remember everything. In a nutshell, you can save anything to this program and access it from your computer, from the web, or even your phone. Idea File – Ideas strike at random times, in the oddest places.

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Musings of a High-Level Executive Assistant

APRIL 23, 2014

Secretaries make coffee, administrative professionals procure international resources to motivate and empower staff. Secretaries file, administrative professionals manage and organize data for efficient retrieval of corporate records. Secretaries take memos, administrative professionals expedite inter-office communication.

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Stephanie LH Calahan

JANUARY 7, 2011

Productive & Organized Home Contribute to P&O! Network with Stephanie or Connect with Your Smart Phone Become a Fan Follow this blog Categories News & Updates! Archive Network with Steph Is This You? Work With Stephanie « Procrastination, Email, Multi-Tasking, Family Management, Soc Media Backup Etc. Link Lineup!

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Interviewing 2011 Networking Calendars 100

Stephanie LH Calahan

FEBRUARY 14, 2011

Productive & Organized Home Contribute to P&O! You, and anyone you would like to pass this message along to, can get lots of no cost information and resources on time management from time management experts all across the country. Archive Network with Steph Is This You? Then get in on this giveaway. Or are you Non-productive Nancy ?

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Professional Assistant Blog

OCTOBER 31, 2008

Home About Me Advertise Tips for Office Costumes at Halloween By The Professional Assistant on Friday, October 31, 2008 Filed Under: Productivity H appy Halloween everyone! Check with your Human Resources Department or manager to see if this falls into your corporate policy. A spider here, a goblin there. What a sight!

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Professional Assistant Blog

OCTOBER 31, 2007

Home About Me Advertise Tips on Handling Deadlines By The Professional Assistant on Wednesday, October 31, 2007 Filed Under: Organize , Prioritize , Productivity D o you hate deadlines? If this doesnt help, seek advice from your Human Resources Department. Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work?

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Professional Assistant Blog

OCTOBER 29, 2008

CRM) Video Tutorials By The Professional Assistant on Wednesday, October 29, 2008 Filed Under: Productivity A re you using ACT! Ive found a great resource on the ACT! Retrieve Your Files with Ease Is You Boss Not Giving You Enough Work? Home About Me Advertise Free ACT! as your client relationship manager (CRM)?

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Laughing all the Way to Work

APRIL 2, 2008

In one interview, the person interviewing me said he needed his filing done on a daily basis as many people were using the files and it was important to have all the information up to date. This was mentioned a few times in the interview so I knew it was important and when I got the job I made sure to do my filing every day.

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Professional Assistant Blog

FEBRUARY 25, 2008

Home About Me Advertise Top Reasons for Working in Large and Small Companies By The Professional Assistant on Monday, February 25, 2008 Filed Under: Job Seeking , Productivity , Travel D o you work in a large company ? You have access to more resources, such as better technology and online learning (which is usually provided by the company).

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